Administrative Assistant (Remote) with IP Legal Expertise

Peggy Rubenstein

Phone: 602-***-****

Email: ************@*******.***

Accomplished Intellectual Property Legal Assistant with over 20 years of progressive experience in trademark prosecution, docket management, and IP litigation support. Demonstrates deep expertise in preparing and filing U.S. and international trademark applications, managing complex dockets, and coordinating with attorneys, clients, and foreign agents. Adept at navigating USPTO systems, responding to Office Actions, and maintaining compliance with legal standards. Recognized for exceptional organizational skills, attention to detail, and the ability to manage multiple high-stakes matters under tight deadlines. Brings a proactive mindset, strong communication abilities, and a commitment to excellence in legal operations. Technical Skills

• USPTO Database & EFS-Web Filing

• MS Office (Word, Excel, Outlook, PowerPoint)

• Legal Research Tools (CFR, MPEP, ECFR)

• Document Management Systems

• DBText & Ringtail Databases

Core Competencies

• Trademark Application & Prosecution

• Office Action Response Preparation

• U.S. & International IP Coordination

• Copyright Registration & Research

• Legal Documentation & Chain of Title

• Client & Attorney Communication

Professional Experience:

Logistics Representative – Managed Transportation Support GLOBALTRANZ – Scottsdale, AZ Sep 2021 – Oct 2025

• Streamlined logistics processes, improving efficiency by 15%.

• Implemented tracking systems to reduce delivery errors by 20%.

• Coordinated high-priority shipments and trained new team members. Administrative Assistant

Oracle Inc. – Scottsdale, AZ Jun 2015 – Sep 2020

• Managed reception and coordinated office operations across multiple sites.

• Supported remote employees and facilitated office transitions.

• Maintained facility standards and vendor relationships.

• Handled mail distribution and updated internal contact systems. IP Administrative Legal Assistant

Kahala and Hydration Technology Innovations – Scottsdale, AZ Sep 2012 – Dec 2015

• Managed daily trademark and patent dockets with 100% compliance.

• Filed patent applications via EFS-Web and prepared executive summaries for IP filings.

• Coordinated Office Action responses and communicated with inventors and attorneys.

• Conducted U.S. and international IP searches; analyzed CFR and MPEP rules.

• Oversaw department budget and electronic file systems, reducing costs by 10%. Intellectual Property Legal Clerk – Patent/Trademark/Litigation Bryan Cave LLP – Phoenix, AZ Mar 2001 – Sep 2012

• Supported attorneys in trademark litigation and registration processes.

• Prepared privacy logs, deposition materials, and discovery documentation.

• Maintained IP files, billing requests, and legal databases (DBText, Ringtail).

• Created motion books, case books, and witness binders for litigation support.

• Supervised temporary staff for special legal projects. Education:

Yavapai Community College

Associates of Science Degree, Legal Assistant

Conferred December 2000

ABA Certified Program

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