Administrative Assistant for Exec Support in Finance & Real Estate
Resume:
Michele L. Allen ** Pine Street
Waterford, CT ***85
Tel: 860-***-****
***************@*****.***
Career Objective: Administrative assistant to support mid and high-level executives in financial, office, legal, project, and procurement administration. I have extensive knowledge of administration support, payroll, accounts receivable and accounts payable, inventory, (LIFO, FIFO, JUST IN TIME) and knowledge of purchase orders including tracking purchase orders for the Navy. Knowledge of realestate contracts, guidelines, Skyslope (specific for Wm. Raveis). Quality focused and committed to approaching administrative tasks with tenacity and attention to detail. EDUCATION:
M.S. Biology, Southern Connecticut State University –24 credits M.S. Environmental Studies, Southern Connecticut State University B.S., Accounting, Central Connecticut State University, 60 credits B.S., Biology, Southern Connecticut State University Diploma Jr. Accounting, Connecticut Business Institute A.S., Medical Lab Technician, Housatonic Community College SKILLS: Previous experience with JD Edwards software (specific for Sennheiser), QuickBooks, CMIS, JIS, Condor, IFS, Cater (State of CT software), TMW (for trucking industry), PC Miler, and Ominitracs (logistics). Current with Microsoft Office Suite as well as Pfizer’s software i.e., CAL, Oracle, P2L, ELARA, PTMF, GDMS, and have taken Pfizer’s security courses with certification of social media.
Experience in social media, research, instructor, problem solving, proof reader, tutor, mentor, and trainer. Experience and extremely accurate in data entry.
EXPERIENCE:
Jan. 2019- WILLIAM RAVEIS,INC, Niantic, CT
Present Administrative Assistant to 2 top producing realestate agents conducting real estate research for potential clients. Producing marketing booklets comparing potential client’s property to similar property in the area for presentation to obtain them as a retaining client. Process, produce, and manage MLS listings, client files, adhere to MLS guidelines, contracts for listing and purchase and sale agreements, and commission statements. Update clients’ files and any updates related to their property. Produce a weekly ad layout for the weekend newspaper for listing properties. Learn new procedures and new software to process contracts for listing and selling properties. Correspond with both seller and buyer attorneys, realestate agents, banking personnel, clients, and city/town halls. Track monthly payments to local newspaper for ads and yearly payments for licensing and CE credits. Aid agent renewing Relocation Certification by learning the guidelines, forms, and tracking bi-weekly updates. Sept. 2018- STAFFING NOW, INC, West Hartford, CT
Jan. 2019 Administrative Assistant at a trucking company for a grocery chain. Responsible for inputting daily delivery reports that included temperature logs for each load delivered to the store. Input detention paperwork drivers turned in for extra time driving, loading, and delivering to the chain stores. This process is part of payroll for the drivers. Verify truck drivers’ times in Omnitracs for payroll purposes. Scan all BOL and problem reports from stores and warehouse for shared drive between trucking company and grocery chain. Process tenders for various vendors that supply the warehouse with product that drivers need to pick up for grocery stores. Answer 2-line phone for drivers calling in for their start times. Set up count sheets for drivers to deliver loads from the warehouse at the end of the day. Research discrepancies in missing loads and the tenders from the Logistics Coordinator. Mar.2012-
Present OFFICE TEAM, A ROBERT HALF COMPANY, Hartford, CT and New Haven, CT Worked in various companies as Customer Service Representative, Logistics Administrative Assistant, and Office Administrative Assistant. Duties included Accounts Receivable, Accounts Payables, and collection correspondences.
Feb. 2017-
April 2017 After assignment ended at Pfizer I was an Office Administrative Assistant at an international nuclear and radiography engineering office. I was responsible for work orders for engineering jobs, payroll, time sheets, per diem expenses, invoicing, research long term issues, and resolve them. Sept. 2017-
Feb. 2018 Just completed an assignment as an office manager that I was the overseer of a multiyear Navy contract for fire suppression. My responsibilities were to process subcontractor’s daily data for Navy month end reports and to compare them to a monthly calendar for monthly, semi-annual, bi-monthly and annual procedures. If did not match I was to communicate to my project manager and the sub- contractor’s project manager for an updated calendar and explanations for the Navy. Since I worked at this construction company for the past 4 months the monthly reports to the Navy have been error free and receiving daily reports on a weekly basis instead of waiting until month end and to process all data for month end reporting. I implemented an Excel spreadsheet to track labor hours, people, jobs, for other reports required by the Navy. Also responsible for 2 other Navy projects and their reporting on a weekly basis including certified labor reports submitted by subcontractors. Sept.2016-
Jan. 2017 AXELON SERVICES CORPORATION – New York, NY Project Assistant Administrator - responsible for the assisting of activities of designated projects currently planning, directing, and coordinating projects ascribed within a timeframe and learned software that was specifically for protocols we were currently processing for clinical studies. Researched electronic libraries to find documentation that protocols were based upon for clinical studies. Responsible for the tracking, reporting and handling of regulatory paperwork for clinical studies with the ability to process protocols and protocol amendments. Submitted work orders for freezer repairs and tracked their statuses and worked with the HVAC techs on the viability of each freezer. Tracked the status and updated them in ACCESS database on a daily basis. Ability to work under pressure, showed attention to detail, experienced with tracking projects, and communicating with team members and managers. Excellent data entry skills and proficient with Microsoft applications, i.e. Excel and ACCESS database. Demonstrated strength in multitasking, prioritizing, facilitating projects following direction, flexible scheduling when shipping protocols. A Team player. Feb. 2015-
Oct. 2015 JOB-PRO STAFFING AGENCY, East Hartford, CT CSSD Intake Administrator –Accountable for providing assistance to CSSD staff by performing paraprofessional tasks and complex administrative work associated with supportive documentation need to prepare case files. Communicate effectively to CSSD staff, defendants, counselors, police departments, and to the public.
May 2013 –
Nov. 2013 VISIONS GOVERNMENT SOLUTIONS, INC. – NORTHBOROUGH, MA Worked throughout Connecticut collecting data and materials for tax assessment information for revaluation of real property.
Sept. 2012-
Present MERIDEN BOARD OF EDUCATION – Meriden, CT
Substitute Teacher for all grades
Provide support to the school district in various grades and subjects including: Biology, General and Physical Science, Language Arts, Foreign Language, Physical Education, Health, and General Studies for lower grades. Execute teacher’s lesson plans by covering the material within the time frame established. Mar. 2001–
Present LYME-OLD LYME BOARD OF EDUCATION – Old Lyme, CT Substitute Teacher and Administrator Assistant at Lyme-Old Lyme H.S. Environmental Science Teacher
Long Term Administrator Assistant Substitute
Provide support to the school district in various grades and subjects including: PE, Health, Biology, General and Physical Science, Language Arts, Foreign Language, and General Studies for lower grades. Execute teacher’s lesson plans by covering the material within the time frame established. Included teaching summer school environmental science to students from different school districts that failed during the regular school year. Developed lesson plans for this eight-week course and was the first teacher to engage summer school students on a field trip which now is incorporated into the curriculum. Also, was an Administrator Assistant to the Vice Principal until permanent administrator assistant returned from medical leave. Maintained the daily routine for the Vice Principal including all correspondences and created detailed expense reports for year end. Assisted with senior graduation requirements for students graduating. Initiated and developed resource book for substitute teachers. OTHER EXPERIENCE:
April 2010-
Present SUPER STOP AND SHOP, Waterford, CT
Transferred to East Lyme Super Stop and Shop
3rd Shift Grocery Clerk
3rd Shift Product Rotator
2nd Shift Cashier and Gas Attendant
2nd Shift Starbucks Barista
2nd Shift Self Scan Department
CERTIFICATIONS:
Medical Laboratory Technician –National ASCP # 01099052 Coaching – Five-year certification
High School Girls Novice Crew
Food Handling
Certificate of Completion: Leadership Advantage
GRADUATE RESEARCH:
Research Project: Developed curriculum in accordance to state standards for middle school on oysters in Long Island Sound in conjunction with Dr. Smith, Advisor and mentor. Independent Study on Monk Parakeet Nesting Behavior Editing and writing articles for Dr. Smith – Mammalogy Reference Book
Published: Article in the Connecticut Journal of Science Education Spring – Summer 2010 with Dr. Dwight G. Smith - Long Island Sound Curricula: Multiple Opportunities for Student Activities Presentations: CSU Conference on Monk Parakeets and their nesting behavior CSU Environmental Conference on Monk Parakeets and nesting Michele L. Allen 24 Pine Street
Waterford, CT 06385
Tel: 860-***-****
***************@*****.***
REFERENCES:
Ms. Cameron MacKenzie
Caseflow Coordinator (Criminal)
Clerk for Judge Strackbien
Part A Court
70 Huntington Street
New London, CT 06320
*******.*********@***.**.***
Nick Martino
Assistant Store Manager
Stop and Shop
117 Boston Post Road
Waterford, CT
Judge Omar Williams
Court A
112 Broad Street
New London, CT 06320
860-443-8343x5108
****.********@***.**.***
Patricia Bugbee
Administrative Assistant
Lyme-Old Lyme High School
69 Lyme Street
Old Lyme, CT 06471
860-434-1691x1000
*******@********.***
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