Executive Assistant to Senior Leaders

Christine Livathinos

Astoria, NY / *********.**********@*****.*** / 917-***-****

PROFILE SUMMARY

Highly organized, proactive, and detail-oriented Executive Assistant with 20+ years of experience supporting C-suite executives, AVPs, and senior leadership within nonprofit, higher education, and corporate sectors. Recognized for quick problem-solving, multitasking in fast-paced environments, and building strong relationships across all organizational levels. Always professional, poised, and positive, with a proven record of enhancing operational efficiency and executive productivity.

CORE SKILLS

Technical Skills: Microsoft Office Suite • Google Workspace • SharePoint • Teams • WebEx • Zoom • Visio • Concur • Oracle Primavera Unifier

Administrative & Office Management: Executive Support • Calendar & Workflow Planning • Meeting & Event Coordination • Vendor & Contract Management • Confidential Correspondence • HR & Onboarding Support •Regulatory Compliance • Process Improvement

PROFESSIONAL EXPERIENCE

Columbia University Irving Medical Center – New York, NY (Nov. 2014 - June 2025)

Executive Assistant, Capital Project Management (CPM) May 2022 – June 2025

• Provided comprehensive support to the AVP and two Directors of CPM, ensuring seamless scheduling, time management, and priority alignment. Additionally

• Supported a team of 13 Project Managers, handling administrative workflows and fostering team collaboration.

• Oversaw onboarding and training for new hires, managing systems access, regulatory compliance, and university-required trainings.

• Coordinated project closeouts, tracked invoices, and maintained detailed project documentation across multiple platforms.

• Reviewed and approved vendor submissions, ensuring compliance with university requirements; facilitated vendor certification processes.

• Planned and executed staff meetings, preparing presentations, creating agendas, and managing Zoom/virtual logistics.

• Monitored compliance with DOB and FDNY filing requirements, safeguarding adherence to project budgets and timelines.

Columbia University Irving Medical Center – New York, NY (Nov. 2014 - June 2025)

Executive Assistant to AVP of CPM Nov. 2014 – May 2022

• Delivered high-level executive support, managing complex calendars and communications across internal and external stakeholders.

• Designed impactful PowerPoint presentations and Excel reports for executive leadership and strategic initiatives.

• Organized and executed meetings, retreats, and events—managing logistics from venue selection to final execution.

• Screened and prioritized communications, acting as a trusted point of contact for the AVP.

• Coordinated task follow-ups and deadlines with staff on behalf of the AVP, ensuring timely project progress.

Reader’s Digest Associates – New York, NY

Human Resource Associate / Executive Assistant Mar 2014 – Oct 2014

• Provided executive-level backup support to the CEO and VP of HR, managing sensitive communications with discretion.

• Maintained job postings, applicant records, and candidate status updates to support recruitment activities.

• Administered corporate credit card programs, ensuring accurate reporting and compliance with policies.

The American Society for the Protection of Cruelty to Animals (ASPCA) – New York, NY

Executive Assistant to the President & CEO Sept. 2004 – Sept. 2013

• Partnered directly with the CEO, managing communications, board relations, and executive-level scheduling.

• Oversaw all domestic and international travel logistics, including flights, accommodations, and custom itineraries.

• Prepared high-level presentations and reports for board meetings, committee sessions, and external partnerships.

• Acted as a key liaison between executive leadership, board members, and external stakeholders

EDUCATION

Bachelor of Science in Business Management – St. Francis College, Brooklyn, NY

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