Administrative Support & Records Specialist with EPCM/Livelink

PAULA JENKINS

Calgary, AB Email: *******.****@*****.*** Cell: [587] 832-3129

TECHNICAL SKILLS

E-room In Control V8 Livelink McLaren ProjectWise SharePoint Smart Plant Foundation Microsoft Word - Excel Maximo

ADMINISTRATIVE SUPPORT SKILLS

• Recognized for setting up a new Project File Structure on SharePoint which resulted in reducing 10% of cost in the Project’s total budget

• Led a team of six members from Junior to Intermediate professionals delegating obligations ensuring all deadlines were met

• Reviewed construction and engineering work packages to ensure everything was completed and compliant with policy and procedures

• Provided support to complete the project running weekly reports, technical documents storage and retrieval

• Experienced in four different electronic data management systems such as Smart Plant Foundation and Livelink, ensuring 100% accuracy PROFESSIONAL EXPERIENCE

Records Analyst [Fix Term]

Gibson Energy Mar- Dec 2020

• Receive/Load and distribute documents received by the EPC Contractor via SharePoint for Project Turnover

• Quality Check documentation and complaint with company standards

• Received digital assets directly from content partners and manage those assets by adhering to and maintaining digital naming conventions, file management, metadata, and quality control

• Checked Equipment tags for Project Turnover and file in Record Centre Technical Writer/Translator [Contract Consultant]

Gran Tierra Energy Calgary, Alberta Mar - Nov 2018

• Wrote content attracting a variety of audiences to straight forward communication

• Created caption files in English and Spanish

• Assisted in the testing of copywriting projects and translation of scripts and manuals

• Edited the Field Engineering Manual and put standardized templates for workers in the field

• Developed procedures and guides to improve work processes for workers in the field

• Led weekly meetings between Construction Manager, VP and Project team in Colombia – Bogota

Document Specialist [Contract Consultant]

Southern Company Gas Atlanta, Georgia Aug 2016 - Jan 2017

• Created a Project File Structure in both company internal drive and SharePoint to facilitate the search and efficient finding documentation

• Provided data entry, support and maintenance of the capital project database system [SharePoint] and the planning in development of field documentation

• Provided numbering & identification guidance for engineering drawings and technical documents

• Worked with Pressure equipment Integrity and also been checking all documentation for registration, construction, manufacturing and interpretation means following the Safety Act Codes; following ABSA regulation for boilers that ensuring current versions of the Quality Manual provided and accepted by ABSA. Going for reviews and approved for Data Books

• Created, implemented and trained staff on electronic review process avoiding paper reviews

Records Management

Sancon Commissioning Calgary, Alberta May 2015 – May 2016

• Drafted weekly reports of outgoing and incoming documentation for handover project

• Wrote Work Instructions and Procedures on how to place documentation on FTP Site [File Transfer System] and file appropriate

• Working close with SME [Subject Matter Experts] and format, edit technical Procedures for Commissioning and Start-Up

Lead Document Management

Equinor [Statoil] Calgary, Alberta Feb 2013 – Mar 2014

• Attended weekly meetings, ran weekly reports, worked closely with engineering manager to ensure proper processes and develops reporting templates, which are well thought out and clearly identify required inputs

• Managed the document control process including: issued, reviewed, archived, distributed and file

• Led a team of 6 – 10 people [Document controllers Junior to Intermediate]

• Worked with e-room, project creation, file and folder creation, bulk loading, reports, vendor sites

• Performed quality control activities to ensure that the project deliverables are produced correctly and in compliance with the quality requirements specified for those deliverables

• Responsible for achieving and maintaining a high level of accuracy in capturing Metadata in E-room [DMS] system in accordance with procedures and requirements for metadata reporting/auditing

Document Control

Worley Parsons Calgary, Alberta May 2006 – July 2012

• Ensured the Worley Parsons Document Control followed the Close-out Procedure and other processes properly and correctly

• Managed all the outstanding deliverables and vendor documents were finalized to their final status according to IFC, IFD, and IFP

• Coordination with EPC, vendors and third party service providers to Integrate their services to achieve a timely, integrity-assured and reliable engineering information take-on

Education Certificates and Expertise

• Technical Writing Certification - Mount Royal University 2015

• Proficiency in Portuguese and Spanish

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