Executive Assistant - 11+ Years Supporting C-Suite

Mary O’Herlihy

Sunnyside, NY ***** Ph: 917-***-**** ******@***.***

PROFESSIONAL EXPERIENCE

MORGAN STANLEY, New York, NY 2024 - 2025

Executive Assistant / Contract

• Extensive scheduling and calendar coordination.

• Scheduled cost-effective travel itineraries which created smooth transitions between time zones.

• Coordinated with in-house travel agents and managed domestic and international travel processes.

• Created and submitted expense reports in a timely fashion.

• Managed calls, assisted callers, took messages and/or route as appropriate.

• Handled regular activities without prompting, and advised in advance with issues or delays

• Collaborated across the M & A, EA team to ensure effective prioritization and completion of activities. Partnered with leaders to understand their priorities and build processes to make their organizations happier and more effective. BARCLAYS INVESTMENT BANK, New York, NY 2012 - 2023 Executive Assistant (BA-4)

• Maintained complex calendars for 3 Managing Directors across multiple time zones and three continents, while anticipating the MD’s needs and identifying opportunities to optimize their productivity.

• Managed the coordination and coordination for both internal and external meetings. Served as the first line liaison between job candidates and the Managing Directors.

• Arranged complicated domestic and international travel. This included flights, hotels, car services, and building and floor access.

• Processed invoices and expense claims for MDs in compliance with company policy and guidelines.

• Organized 20 team events and social gatherings.

• Handled regular activities without prompting and advised in advance of any issues or delays.

• Worked with colleagues across the globe and forged positive working relationships.

• Acted with good judgment in confidential situations and acted with diplomacy while interacting with senior management.

• Used other administrative support competences to contribute to the overall success of the organization. DOMINION BOND RATING SERVICE, Inc, New York, NY 2008 - 2009

(Through Winston Support Services, LLC - contract) Executive Assistant

• Coordinated corporate meetings and appointments and scheduled Structured Finance Rating Committees for ABS and RMBS transactions.

• Coordinated conference calls, created meeting agendas, managed logistics such as room reservations, refreshments, and lunches, and prepared handouts and support materials for meetings.

• Compiled international & domestic travel itineraries and processed subsequent Travel and Entertainment reports for the team.

• Maintained employee vacation calendar, updated the Salesforce application with new contacts, and maintained manager and department files.

• Compiled reports for management review utilizing the Salesforce application.

• Assisted team with ad hoc projects as assigned.

• Answered telephone inquiries in a timely and professional manner, relaying messages accurately and proactively resolving information queries both internally and externally. EDUCATION - MANHATTAN COMMUNITY COLLEGE, New York, NY A.A.S. in Business Administration

PACE UNIVERSITY, New York, NY

Paralegal Certificate Program

MS 365 / Concur / SAP

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