Accounts Payable Leader with ERP Expertise
Resume:
PROFESSIONAL SUMMARY
Results-driven accounting professional with extensive experience
in invoice processing, financial reconciliation, and compliance in non-profit and corporate sector. Streamlined operations, reducing discrepancies by 20% and improving reconciliation accuracy through systematic verification. Expertise in managing vendor relationships and ensuring timely resolution of payment issues. Experience and passionate about leveraging skills in accounting processes to enhance organizational efficiency, support financial operations and ERP system implementation. EXPERIENCE
Accounts Payable Specialist (Temporary Contract)
January 2025 - July 2025 Variety Wholesalers -RTP Talent Group, Henderson, NC
Fiscal Accounts Payable Coordinator/Supervisor
November 2020 - August 2024 City of Durham, Durham, NC
• Receive and process invoices.
Instrumental to the success of the training and processes of the ERP system implementation.
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Reconcile processed work by verifying entries and comparing system reports to balances.
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Charge expenses to accounts and cost centers by analyzing invoices and recording entries.
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Monitor vendor discount opportunities, verify federal id numbers and schedule and prepare checks.
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Resolve purchase order, contract, invoice and payment discrepancies.
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• Ensure credit is received for outstanding memos. Verify vendor accounts by reconciling monthly statements and related transactions.
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• Maintain historical records by imaging and filing documents.
• Report sales taxes by calculating requirements on paid invoices.
• Protect organization's value by keeping information confidential. Update job knowledge by participating in educational opportunities.
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Supervise the proper coding, recording, classifying and entry of transactions into the accounting system including supervising Accounts Payable staff, monitoring and evaluating daily work assignments; performing technical work for complex financial
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CONTACT
919- 672-2062
*********@*****.***
North Carolina
SKILLS
• Excel/Microsoft Word
• Workday
• AS400
• JDA
• Medius
• Tyler Munis
• Concur
• SAP
• Sage
• Oracle
• Viewpoint
• Lawson
• PEGA
• General Ledger
• Platinum & Hyperion
• Ten-mast
• Sales & Use Tax
• Audit compliance
• Bank Reconciliation
Banking and Fund transfer
(ACH/Wires)
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VIOLA R. FAIRLEY
Staff Accountant
August 2019 - August 2020 H.W Andersen Products, Haw River, NC
records and transactions; preparing correspondence; supervising procurement transaction processing for the Accounts Payable and Purchasing department; providing training on financial procedures; reconciling and balancing accounts; managing a department's petty cash; and providing customer service.
• Assign work and monitor work completion.
Supervise Accounts Payable paraprofessional and support level staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.
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Administrative and direct support for the Accounting Operation Manager.
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• Assist with processing and approved expense reports. Instrumental in the training and processes conversation of the ERP system implantation and upgrade.
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Process weekly Accounts Payable check run in the absence of A/P Fiscal Specialist or as needed.
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Process Construction, CPP (Contract Progress Payments) and purchase order invoices.
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• Process the City of Durham vendor 1099's.
• Process monthly and year-end close.
• Reconcile month-end Aetna, P-card and Sales and Use tax.
• Reconcile/process Aetna weekly report and invoice entry.
• Process stop payment for checks, eft/ach for voids and re-issues.
• Process documents to initiate wire payments.
• Prepares journal entries.
Via the NC state DOR portal process/pay monthly Sales and Use tax.
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• Provide training and knowledge of our Munis decentral module.
• Process and file escheats with states.
Maintain internal/audit control and compliance for the A/P department.
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Prepare correspondence and responds to follow ups on fiscal processing issues.
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• Reconcile E-payables pulling of payments via Bank of America.
• Reconcile and process the monthly E-payables bank statement. Approve/review vendor change-set including monitor and process w-9 data to ensure accuracy and compliance.
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• Month-end close processes.
Prepare monthly financial statements such as balance sheet and income statements for 3 companies.
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• Process Journal Entries.
• Bank reconciliation.
• Process and reconcile credit cards.
• Preparation of work papers to support general ledger balances.
• Process Accounts Receivable and collections.
Accounts Payable Supervisor
October 2017 - February 2019 Performance Bicycle, Chapel Hill, NC
Accounting Specialist
January 2015 - September 2017 Blue Cross Blue Shield of NC, Durham, NC
• Process Accounts Payable.
• Reclass payable entries.
• Process weekly and monthly intercompany billing. Compile and provide supporting documents for internal and external auditors.
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• Process year-end closing.
Maintain internal/audit control and compliance for the A/P department.
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• Process yearly 1099's.
• Communicate/respond to merchants/vendors inquiries. Assist with processing sales tax and other duties /responsibilities with the controller and CFO.
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Supervise Accounts Payable Clerks, train and evaluates employees to enhance their performance and development.
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Address performance issues and make recommendation for improvement.
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• Process Journal Entries.
Push down/transfer AP payments and distribution to general ledger.
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• Process recurring entries.
• Record and process the CAPS transactions.
• Reconcile and upload via JE company BOA credit card expenses.
• Reconcile invoice accruals.
• Reconcile deposit account.
• Process year-end and monthly closing.
• Reclass payable entries.
Compile and provide supporting documents for internal and external auditors.
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Maintain internal/audit control and compliance for the A/P department.
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• Process yearly 1099's.
• Communicate/respond to merchants/vendors inquiries.
• Signed and review AP clerks batch edit reports.
Manage payment disbursements / prepare analysis of accounts
& complete positive pay process.
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Process 2-way match invoices into the Accounts Payable software program. As a high contributor employee processed approx. 1200-1500 invoices monthly.
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Ensure timely payments per vendor terms and maintain smooth workflow to team members.
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• Final review and process checks for disbursement.
• Handle escalated problems from business owners and vendors. Accounts Payable Team Lead
August 2013 - December 2014 Strata Solar LLC, Chapel Hill, NC Accountant
November 2006 - December 2011 Durham Housing Authority, Durham, NC
Reconcile vendor statements by ensuring all invoices listed on statements are properly reflected in the accounts payable system.
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Collaborate with vendors and other department members to research and resolve check issues.
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• Reviewed, approve wires and ACH payments.
• Prepare weekly Finance Risk Reporting Audit management.
• Process year-end and monthly closing.
Compile and provide supporting documents for internal and external auditors.
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• Prepare yearly board member conflict of interest reports.
• Process expense reports.
• Maintain internal/audit control and compliance.
Participate in corporate projects, departmental improvement processes and SOP.
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Responsible for assisting the A/P Manager in completing day-to- day Accounts Payable functions and lead the Accounts Payable Clerks in getting assigned tasks completed.
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Ensure proper distribution of accounts payable workload to meet financial close schedule.
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Keep A/P Manager informed of status of backlog of invoices for the A/P team.
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Provide training and guidance on best practices for the Accounts Payable Clerks.
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Code and enter invoice data via 3-way match to purchase orders and receiving documents.
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Reconcile vendor statements by ensuring all invoices listed on statements are properly reflect in the accounts payable system.
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Enter and assist Accounts Payable Clerks in processing invoice data in the Accounts Payable systems.
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Approve and assist Accounts Payable Clerks allocation coding of invoices.
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• Ensure that invoices are properly scanned and filed.
• Process year-end and monthly closing.
• Process yearly vendor 1099's.
• Fixed Asset reporting of surplus and depreciation.
Match invoices and purchase orders, verify receipt of materials and services, enter data into system to generate and submit payments.
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• Allocate cost center and GL coding on invoices.
Contact vendors to request or provide information and answer questions or follow up on any past due invoices.
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Contact DHA asset management personnel to clarify, request and problem alert A/P issues.
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• Assist with entering requisitions and receiving purchase orders.
• Balance general ledger account.
• Process IRS quarterly payment of landlord withholding. Process yearly 1099 record of payments and submit to landlords and a/p vendors, accordance with IRS and company compliance.
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• Process travel expenses report.
• Reconcile credit card statements and process for payments. Process/print checks and direct deposit HCV/Section 8 landlord rent checks.
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• Process yearly utility consumptions report.
Process stop payments and research lost or displaced A/P and HCV/Section 8 dept.
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Prepare for and assist yearly auditors for Accounting and HCV/Section 8 dept.
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• Prepare and process utility audit report.
Process and set up all vendors and contractors into accounting program.
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• File paid invoices and maintain appropriate department files.
• Fixed Asset reporting of surplus, depreciation and tagging. EDUCATION
High School
WEST CARTERET HIGH SCHOOL, NC
Associate Applied Science in Business Administration HARDBARGER JUNIOR COLLEGE, NC
Certification in Organizing & Managing Accounts Payable ROCKHURST UNIVERSITY CONTINUE EDUCATION
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