Executive Assistant Administrative

ANTHONY YAMMOUNI

New York, NY ***** +1-917-***-****

***************.***@*****.***

EXECUTIVE ADMINISTRATIVE PROFESSIONAL

Loyal. Honest. Discretion Assured.

Experienced management professional with expertise in executive-level support and project management across multiple industries. Proven ability to streamline operations, drive business initiatives, and optimize outcomes for C-level executives. NielsenIQ (NIQ formerly GfK) / New York City 2010-Present

(The world’s leading consumer intelligence company) Executive Assistant to the Regional Operations Director, North America

(ROD, NA) 2014-present

Executive Assistant to the Head of NA Global Tech & Durable Clients

(HOGC) 2018-present

Strategic Support & Executive Administration: Manage all administrative tasks for the ROD and HOGC, including complex calendar coordination, extensive email screening, and responding independently to high-priority inquiries. Ensure all materials and meetings are prepared well in advance, allowing them to focus on strategic objectives.

Confidential Correspondence & Communications: Draft and prepare high-level written correspondence, presentations, and reports for internal and external stakeholders, ensuring all communications are accurate, timely, and aligned with corporate messaging.

Global Travel & Event Management: Organize complex international and domestic travel, ensuring that travel visas, corporate agendas, and itineraries are in place. Manage global offsite corporate meetings, overseeing logistics for venues, accommodations, and travel, consistently staying within budget. Lead the planning and execution of large-scale corporate events, resulting in improved employee engagement and cross-regional collaboration.

Expense Management: Completing and submitting detailed expense reports via the SAP Concur reporting system.

Liaison with International Leaders: Work closely with senior executives across Europe, Asia, the Middle East, and the Americas to ensure smooth communication and operational efficiency between various office locations.

Leadership & Team Management: Training and mentoring new administrative staff, ensuring they are aligned with organization’s operational standards. Developed a structured onboarding process that improved administrative team performance.

Cross-Departmental Collaboration: Collaborate with HR, Legal, Marketing and Finance departments to approve and process requests.

Executive Assistant to the Group Chief Strategy Officer (April 2012 – Dec 2014) Marketing Development Coordinator/Executive Assistant (April 2010 – April 2012)

• Managed and executed all administrative tasks including but not limited to: complete management of the calendar: planning and scheduling meetings, conferences, teleconferences, screening incoming calls, heavy email (in-box) management and responding to inquiries independently

• Full responsibility for arranging complex travel and accommodation; local and global, arranging visa applications

• Prepared expense reports, payment requests and approves requests on their behalf as authorized via Concur

• Scheduled fortnightly meetings with Senior Leadership Team (20 people) to discuss and provide their status updates. Agenda and minutes provided in a timely manner

• Scheduled fortnightly global team meetings for participants in multiple regions: NA, Europe, Asia. Agenda and minutes provided in a timely manner

• Implemented and regularly maintains profile of all 187 employees detailing manager, team member, role, location and title

• Responsible for the planning of the Leadership Team’s biannual 3-day off site meeting. Tasks included: hotel reservations, conference room bookings, lunches, dinners, invites, logistic notification to the team, meeting preparations including agenda and power point presentations

• Actively participated in and provides support and assistance for strategic business planning and organizational development efforts

• Performed complex and confidential administrative functions including developing and preparing written correspondence, presentations, and newsletter pieces

• Maintained confidentiality of all corporate, personnel and Board related matters

• Responded appropriately to all information requests by members of the Management Board

• Managed and maintained:

budgets, bonuses, overhead costs, travel

account plans – work with various team within the organization to create and maintain plans

team recruitment

Human Resources processes

appointment letters, incentive plans, appraisal forms and management packets, and bonus letters

• Developed presentations using PowerPoint and Excel

• Managed client teleconferences including set-up, registration, and attendance tracking

• Managed a variety of special projects, as necessary KEY SKILLS

Accounts Payable/Receivable

Analysis Reporting

Branding & Identity

Corporate Off-Site Planning

Email/Calendar Management

Event Planning & Coordination

Expense Management

File & Document Management

Floor Planning

Global Business Ethics

Global Travel Coordination

Marketing & Sales

Mentoring & Leadership

Performance Management

Policies & Procedures

Procurement

Presentation Design

Project Management

Recruiting

SOFT SKILS

Adaptability

Attention to Detail

Confidentiality & Discretion

Conflict Resolution

Effective Communication

Decision-Making

Leadership

Organization

Problem-Solving

Proactive Mindset

Time Management

SOFTWARE

Adobe Pro

Concur

Google Workspace

Microsoft Office Suite

o Word

o Excel

o PowerPoint

Microsoft Teams

Workday

PREVIOUS EXPERIENCE

AXA Australia

Business Analyst

Aviva Australia (formerly Norwich Union Australia)

Project Manager Technical & Training Analyst

Administration Manager

Manager - Client Services Team

Administration Officer

Contact this candidate