Executive Assistant Project Manager

Nicole E. Slota-Terry LinkedIn *****@**********.***

EXPERIENCE

Orange Custard Design Studio, New York, NY June 2014 –– June 2025 Senior Executive Assistant, Project Manager and Website Designer

Assisted daily challenges with inventive solutions and thoughtful, strategic planning.

Assisted with artistic vision using strong organizational and user experience design principles.

Assisted managing complex projects while balancing long-term goals with tight deadlines and budget limitations.

Collaborated effectively with graphic designers, content creators, and copy editors to ensure cohesive deliverables.

Excellent verbal and written communicator, adept at presenting creative concepts and strategies to diverse audiences.

Managed internal communications to ensure smooth workflow and timely responses.

Coordinated meetings, calls, and deadlines between design teams, clients, and executives.

Organized travel for conferences or client meetings; occasionally coordinating design showcases or company events.

Prepared proposals, presentations, contracts, and maintained filing systems (both digital and physical).

Tracked timelines for website builds, gathering assets from clients, and ensured deliverables met deadlines.

Helped prepare onboarding materials, scheduled kickoff meetings, and collected client brand assets or website copy.

Assisted with email campaigns, social media calendars, and updated to the studio’s website or portfolio.

Communicated with freelance designers, developers, or copywriters; managed invoices and contracts.

Aesthetic sensitivity for branding and design consistency. Haynes & Boone, LLP, New York, NY October 2011 –– December 2019 Senior Legal Secretary

Provided managing partners and senior level associates

Drafted professional correspondence for both internal case files and external client communications.

Provided document management, formatting, and proofreading support for senior partners.

Maintained accurate and efficient filing systems, including detailed indexing for quick retrieval and on-site organization.

Managed travel arrangements and expense reporting for attorneys; provided overflow support to fellow secretaries as needed.

Handled a high volume of incoming phone calls and in-person inquiries from clients with professionalism and discretion inbox.

Harlem United AIDS Community Ctr, New York, NY Aug. 2009 – Aug. 2010 Senior Executive Assistant

Directed day-to-day office operations for the Finance Department, and provided comprehensive support to the Chief Financial Officer, Controller, Senior Account and Accounts Payable Associates

Prepared and compiled materials of presentations for executive-level members, board members, clients and administrative staff meetings

Served as liaison between various groups including senior management, human resources, housing programs, health care programs and various funders

Scanned daily bank deposits for the Accounts Receivable department

Compiled data from daily bank deposits and provided these reports to various housing and health care programs

Maintained contact with various vendors regarding inquiries of current or aged invoices and ensured processing of invoices

Served as liaison between Accounts Payable and funders to ensure payment of invoices.

Assisted Accounts Payable staff with scanning/archiving invoices for contract vouchers as well as assisting in verification of coding and maintenance for accounting files

Coordinated various daily operational and administrative functions

Supervised and trained program interns and scheduled all Executive Team and departmental meetings

Drafted proposal for city, state and private funding, and other duties assigned by Chief Financial Officer, Controller, Senior Account and Accounts Payable Associates SKILLS

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Google Workspace Zoom-Teams Editorial Assistant, Proofreader Strong written and verbal communication Diplomacy and discretion with confidential information Calendar, travel and event management Meeting preparation and minute-taking Filing and document organization Inbox and communication management EDUCATION

Pratt Institute, Brooklyn, NY Masters of Fine Arts-Painting, 2023 New School University, New York, NY, Bachelor of Arts Page 2

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