Senior executive assistant

JULIA JACHIM

+1-407-***-**** ***********@*******.*** Based in the U.S. Experience in Remote/Global Roles SR. EXECUTIVE ASSISTANT

International Sr. Executive Assistant with several years supporting CEOs and C-suite executives streamlining workflows and optimizing productivity in demanding environments including Formula 1™ racing. Proven high-level coordination. AI Launch at Disney. Former Walt Disney Imagineer. CORE COMPETENCIES

Workflow Optimization • Global Scheduling • GenAI Tools (ChatGPT, Perplexity) • Cross-Cultural Communication • Stakeholder Coordination • MS 365 • SAP • Concur • QuickBooks • ADP • Zoom • Adobe SELECTED EXPERIENCE

• Managing Director Theo’s Custom Art Feb 2021 – present, project-based

• Successfully manage all client engagement and business operations for international artist

• Manage commissioned artworks with exclusive, high-net-worth-individual clients globally

• Manage all exhibitions and art shows, lead all meetings and negotiations for all projects

• Sr. Executive/Personal Assistant Ofli Guimaraes Family Office Jan 2025 – Jun 2025

• Organized multiple businesses into comprehensive knowledge base online library

• Managed/scheduled vendors, business and family calendars, and multiple estate property matters

• Negotiated vendor contracts, successfully reducing expenses by up to 70%

• Sr. Executive Assistant to SVP Westgate Resorts Aug 2023 – May 2024

• Trained team on AI, created new reporting systems improved executive meeting outcomes

• Led scheduling, travel, and event organization for C-level leaders, processed all expenses

• Sr. Executive Assistant to SVP, Walt Disney Imagineering (WDI) Nov 2021 – Aug 2023

• Coordinated for Office of the CEO, scheduled multi-media online events globally

• Launched AI initiatives, streamlined digital filing and knowledge management systems

• Strategic Communications Analyst (Royal Client) Circinus LLC, UAE Oct 2020 – Mar 2021

• Provided real-time briefings and sentiment analysis to royal family Rulers

• Delivered high-impact reporting systems for confidential decision-making

• Founder Pit Lane Pairings, Inc. 2015 – 2018

• Led Formula 1™ UHNWI client operations and luxury event organization globally

• Negotiated high-value partnerships with UHNWIs and royalty EDUCATION & CERTIFICATIONS

M.A. Intl. Relations (In Progress), American Military University B.A. Intl. Business, American Military University, graduated Sigma Beta Delta A.S. Business Management, Ashworth University

Managementor®, Harvard Business School

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