Contract Analyst Contracts Management

James Chan

Summary:

Experienced Contracts and Partner Management professional with a proven track record in negotiating and managing complex business agreements.

Strong collaboration with legal teams to address contract-related questions and ensure compliance with legal standards and organizational requirements.

Skilled in managing a diverse portfolio of agreements, including Master Services Agreements, Software License Agreements, and Non-Disclosure Agreements.

Expertise in tracking compliance obligations, meeting contractual deadlines, and maintaining organized systems to support business initiatives and ensure seamless contract execution. Skills:

Compliance

Contracts

Negotiations

Mac OS, iOS, Windows OS, and MS Office (Word, Excel, Power Point, Outlook)

Electronic Signature (DocuSign, AdobeSign)

Databases: SalesForce, Google Docs/Sheets

Education:

University of Phoenix, San Jose, CA 1998

Master of Business Administration (MBA)

San Jose State University. San Jose, CA 1989

Bachelor of Science in Business

Professional Experience:

University HealthCare Alliance, Newark, CA Sep 2021 - Present Contracts Analyst

Spearhead the processing and review of contractual documents, ensuring compliance with internal policies and legal requirements.

Coordinate cross-functional communication between internal clients and the legal team to facilitate timely and accurate contract execution.

Maintain and update comprehensive records of all contractual documents within various internal databases, ensuring easy retrieval and accuracy.

Provide expert guidance and strategic advice to internal stakeholders on contract terms, negotiations, and best practices to drive successful outcomes.

Assist in drafting, reviewing, and modifying contracts, ensuring alignment with organizational goals and legal standards.

Foster positive working relationships with internal and external parties to streamline contract processes and resolve any issues efficiently.

Collaborate with attorneys assigned to the business unit to address any questions related to agreements negotiated and managed, ensuring clarity and legal compliance.

Participate in the final review of contracts with attorneys, ensuring all terms and conditions are aligned with both business and legal requirements.

Take-Two Interactive Software, Inc., Novato, CA Nov 2020 - Aug 2021 Contracts Administrator

Provided support to legal operations to review, upload, and maintain contracts for the business segment.

Deciphered contractual information for three separate internal repositories. Applied Materials, Inc., Santa Clara, CA Feb 2020 - Sep 2020 Contracts Manager

Supported two commercial contracts attorneys in preparing contractual documents and creating database records for new contracts.

Managed special projects, including the transition of contracts from an acquired company to Applied Materials, FAR/DEARS negotiations, and updating the new contracts database.

Reviewed and prepared documents and information related to the company integration project. Taos Mountain, LLC, San Jose, CA May 2019 - Nov 2019 Contracts Administrator

Reviewed contracts, prepared them for execution, and managed the execution process of contracts.

Provided guidance to internal teams on contractual language.

Managed the activities related to the Customer focused agreements.

Customers were predominately domestic customers.

Drafted and managed the execution of Statements of Work, Non-Disclosure Agreements, Master Services Agreements, and Professional Services Agreements.

Managed contract records repository, including SalesForce. Big Switch Networks, Inc., Santa Clara, CA Mar 2017 - Nov 2018 Contracts Administrator

Reviewed and proposed redlines and drafted language for company contracts.

Managed administrative tasks for executed agreements, providing guidance to internal teams on negotiated obligations.

Reviewed the internal Terms and Conditions for the contract (if on the Customer's papers) to highlight any concerns and insert redlines as appropriate for legal review.

Maintained and controlled internal electronic (SalesForce) and physical filing systems for executed agreements, informing internal users of appropriate handling of sensitive documents.

Maintained corporate Patent/Trademark records and tracked Patent application process status.

Reported directly to the Head of Legal Affairs of the company. EMC Corporation, Santa Clara, CA Feb 2016 - Mar2017 Technology Contracts Analyst

Acted as the primary negotiator for Inbound Supplier Agreements, Consulting Agreements, Master Services Agreements, Statements of Work, and NDAs.

Crafted proposed modifications to contractual terms for legal approval and subsequent submission to the other party.

Reviewed and assisted business teams in refining proposed Statements of Work, improving their quality.

Validated and improved various internal processes related to negotiated contractual terms. Immersion Corporation, San Jose, CA May 2015 - Aug 2015 Contracts Administrator

Reviewed and approved modifications to standard NDA terms and initiating redlines.

Maintained a database of executed agreements and managed the execution of approved agreements. Cisco Systems, San Jose, CA May 2012 - May 2015

Contracts Negotiator

Served as the primary contract’s negotiator and relationship manager of software suppliers and software consulting companies for both direct and indirect procurement.

Proposed draft language to address concerns regarding various terms.

Coordinated with internal counsel on positions regarding negotiated legal terms (e.g., IP terms).

Delivered savings of over $1M in licensing fees to the business unit and Cisco.

Managed the contractual relationship with the Supplier, serving as well as the primary escalation point for any issues or concerns relating to the agreed upon terms and conditions of the Contract.

Managed a portfolio of agreements, including Software License Agreements, Supplier Agreements, Master Services Agreements, SAAS Agreements, and Non-Disclosure Agreements. Hewlett-Packard, Software Licensing, Cupertino/Palo Alto, CA Apr 1998 - May 2012 Contracts Manager, Commodity Manager, Compliance Manager, Supplier Business Manager

Primary negotiator and manager of Software Licensing Agreements and Master Services Agreements with domestic and international suppliers across various business units.

Managed a global supply chain process change for the second-highest valued commodity, acting as both primary support to the operations manager and project manager for the international supplier base.

Led the successful transition to the new process, improving supply chain efficiency, reducing inventory carrying to under 3 days globally, and lowering cost exposure by over $20 million.

Drafted, proposed, and reviewed redline concerns for contractual terms, collaborating with legal and business teams for approval.

Managed the contractual relationship with the Supplier, serving as well as the primary escalation point for any issues or concerns relating to the agreed upon terms and conditions of the Contract.

Managed worldwide supply chain logistics to ensure timely delivery of software and materials across multiple geographies.

Coordinated vendor performance reviews and worked with internal teams to address issues and improve vendor relationships.

Developed and enforced internal processes to ensure compliance with control and accountability of high-value commodities.

Reviewed and analyzed factory data to maintain compliance and manage inventory valued at over $30M globally.

Identified and resolved inventory discrepancies, saving $1M in penalties at an ODM factory in Eastern Europe.

Managed 30+ active contracts, negotiating a 20% reduction in licensing fees.

Built strong relationships with corporate legal counsel and business owners for contract management.

Oversaw a global vendor base across the Asian, European, and Americas regions.

Led efforts to reduce inventory by $2M and reduce worldwide supply chain time from 4 weeks to less than 3 days for high-value items.

Managed internal-use third-party software contracts for HP Data Centers worldwide.

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