Executive Administrative Support

Johanna DelGaudio

Tucson/Phoenix, Arizona

*************@******.*** 520-***-****

PROFILE SUMMARY

Experienced executive administrative professional with extensive years supporting leadership in operations, finance, and logistics across public and private sectors. Proven ability to coordinate complex scheduling, domestic/international travel, manage confidential communications, support investor relations, and prepare detailed financial and presentation materials. Recognized for high-level discretion, meticulous attention to detail, and exceptional organizational and interpersonal skills.

CORE COMPETENCIES

Executive Administrative Support, Calendar & Travel Management, Event & Meeting Logistics, Investor Communications & Reporting, Financial & Expense Management (Concur), Presentation Preparation, Database & Records Management, Cross-Functional Team Collaboration, Discretion

& Confidentiality

TECHNOLOGY & TOOLS

Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), Concur (Expense Reporting), Salesforce (Basic familiarity; quick learner), Database & Calendar Systems PROFESSIONAL EXPERIENCE

Northwest Healthcare Tucson - Tucson AZ August 2024 - Present Executive Administrative Professional

• Provided advanced administrative support to senior leadership, including calendar management, travel coordination (domestic/international), meeting/event planning, and confidential communications.

• Conducted research, compiled data, and prepared detailed reports, and budget analyses; tracked departmental expenses and resolved discrepancies.

• Streamlined processes to reduce administrative burdens on leadership; served as the primary point of contact for cross-functional coordination and vendor relations.

• Created and submitted purchase orders, processed expense reports, and managed departmental documentation with accuracy and confidentiality.

• Acted as department liaison, representing leadership in a polished, professional manner across internal and external communications.

• Adapted quickly to changes and provided backup support across departments; contributed to administrative project initiatives.

• Proficient in Gmail, Google Workspace (Docs, Sheets), Microsoft Office Suite (Word, Excel, PowerPoint, Access).

• Demonstrated excellent organizational, multitasking, and communication skills; handled assignments requiring discretion, initiative, and independent judgment

• Detail-oriented and highly organized, providing comprehensive support to executives, teams, and business owners to enhance efficiency and streamline operations.

• Operations & Office Management – Oversee scheduling, logistics, travel, compliance, and document management while ensuring seamless workflows.

• Financial & Administrative Support – Manage budgets, financial data, invoicing, inventory, and expense tracking with precision.

• Event Planning & Coordination – Lead end-to-end event execution, vendor coordination, and budget tracking for flawless experiences.

• Tech & Communication – Proficient in Microsoft Office, G-Suite, QuickBooks, and scheduling tools, with strong communication skills.

Reflections Weddings and Events - Tucson, AZ February 2007 - January 2024 Executive Administrative Manager

• Provided comprehensive operational support to owners, executives, and teams, ensuring optimal time management and organizational efficiency.

• Orchestrated management initiatives to maintain excellence in all operational facets, including office logistics, scheduling, and document preparation.

• Event Planning & Coordination – Lead end-to-end event execution, vendor coordination, and budget tracking for flawless experiences.

• Tech & Communication – Proficient in Microsoft Office, G-Suite, QuickBooks, and scheduling tools, with strong communication skills.

• Demonstrated adept financial acumen by managing financial data and compiling reports for business operations.

• Managed company-wide administrative operations including budgeting, payroll, compliance, and executive support.

• Coordinated logistics for high-profile events and meetings, including scheduling, travel, and on-site execution.

• Maintained databases and managed internal communication records. Prepared executive level documents and financial reports, ensuring accuracy and presentation quality.

• Led calendar management and supported strategic prioritization for leadership.

• Demonstrated exceptional discretion in handling sensitive financial and HR matters.

• Supported expense reporting processes and banking operations. Orchestrated over 100+ complex domestic events, managing all logistics, stakeholder communications, and contingency plans.

• Directed detailed itinerary planning, vendor negotiations, and documentation for each event.

• Facilitated preparation of event materials and ensured timeline adherence.

• Delivered consistent excellence in client communications and budget oversight. Town of Oro Valley – Community Development January 2005 – February 2007 Administrative Assistant – Planning & Zoning

• Provided administrative support to Town leadership, coordinated meetings, and prepared public presentation materials.

• Maintained detailed logs, meeting minutes, and facilitated scheduling.

• Acted as board secretary during high-level planning and zoning meetings. Handled confidential documents and inquiries with discretion and professionalism. EDUCATION

High School Diploma, Tucson, AZ

ADDITIONAL INFORMATION

- 18 years of executive administrative and operations experience

- High level of discretion, judgment, and adaptability

- Proven experience in financial operations, event and program coordination and logistics.

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