Executive Assistant

AJ Foxglove

646-***-**** Bronx, NY ***** ************@*****.***

Highly organized and detail-oriented Executive Assistant with a decade of experience optimizing executive workflows, managing high-volume communications, and handling confidential matters with discretion. Skilled in streamlining operations, coordinating complex schedules, and enhancing team productivity. Passionate about fostering seamless executive support in dynamic environments. Skills

● Advanced MS Office suite

● Google Suite

● Outlook

● Canva

● Email Management

● Document handling

● Event & Meeting planning

● Executive & Administrative support

● Schedule & calendar planning

Professional Experience

Executive Assistant, 05/2023 - Current

The Shine Foundation – New York, NY

Facilitate training and onboarding of new staff and volunteers.

Assist with social media posting by writing posts, taking photos, and responding to messages.

Drafted and managed professional correspondence, press releases, and internal communications to ensure clear messaging and brand consistency.

Creating promotional items, business merchandise, and event labels.

Maintain confidential and sensitive information with discretion.

Streamline operations and prioritize tasks, enhancing senior staff productivity.

Ensure office efficiency by keeping supplies organized and well-stocked.

Serving as the first point of contact for visitors, determining their needs, and directing them appropriately.

Oversee mail distribution mail and manage both incoming and outgoing correspondence

Proactively contribute to special projects of varying degrees of complexity.

Took notes and dictation at meetings.

Executive Personal Assistant, 05/2023 - Current (Part-time) Empire Hospitality Group – New York, NY

Coordinate personal errands, ensuring timely completion; improve efficiency and satisfaction.

Manage complex calendars, optimizing schedules, reducing conflicts, and enhancing productivity.

Streamline executive schedules, boosting productivity, minimizing conflicts, and improving time management.

Conduct detailed research on various topics, providing actionable insights and support-informed decision-making.

Compose and manage correspondence to maintain clear communication and workflow efficiency.

Organize and maintain databases, ensuring accurate record-keeping and streamlined operations. Legal Receptionist, 07/2022 - 05/2023

Olshan Frome Wolosky LLC – New York, NY

Welcomed visitors and customers professionally and provided friendly and knowledgeable assistance.

Answered phones promptly and directed incoming calls to the correct offices.

Managed multiple tasks and met time-sensitive deadlines.

Maintained visitor logs for entering and facilitating security.

Screened visitors to verify accessibility to inter-office personnel.

Operated a multi-line telephone system to handle a high volume of calls.

Scheduled office meetings and client appointments for staff.

Assisted internal staff with clerical and administrative needs to maximize efficiency and productivity. Family Assistant/Personal Assistant, 04/2014 - 07/2022 Tsai Family – Brooklyn, NY

Coordinated personal errands, ensuring timely completion; improved efficiency and satisfaction.

Managed complex calendar by optimizing schedules, reducing conflicts, and enhancing productivity.

Optimized executive schedules, boosting productivity, minimizing conflicts, and improving time management.

Conducted detailed research on various topics, providing actionable insights and informed decision-making.

Certifications

Notary Public in New York City

Professional Administrative Certification of Excellence Program at the American Society of Administrative Professionals

Adult CPR Certification at the American Heart Association

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