Supply Chain Procurement Officer

FRANCIS CHITSIKA

Harare, Zimbabwe • +263********* *********@*****.***

•https://www.linkedin.com/in/francis-chitsika

SUPPLY CHAIN PROFESSIONAL

PROFESSIONAL SUMMARY

Experienced strategic supply chain leader with over five years of expertise in diverse sectors, including FCMG, Mining, Chemicals Manufacturing, and Construction. Proven proficiency in transport and logistics management, strategic procurement, and warehouse and distribution management. Accomplished supply chain professional who has managed to foster strong relationships with suppliers and proffer cost containment strategies for organizations inorder to improve their bottom line. Instrumental in the resuscitation of G&W INDUSTRIAL Minerals Rushinga Mine and Zimbabwe Phosphate Industries FERTILIZER GRANULATION PLANT both funded by the government of Zimbabwe through Industrial Development Corporation of Zimbabwe (IDCZ), also on the construction of MBUDZI INTERCHANGE by TEFOMA. Core Competences & Skills

• Negotiation • Contract Management • Inventory Management

• Business Acumen • Complex Problem Solving • Strategic Sourcing

• Supply Chain Planning • Supply Chain Risk Management • Stakeholder Management Major Highlights

• Successfully participated on the resuscitation of G&W Industrial Minerals Rushinga mine through strategic supply chain support on procurement, logistics and business leadership. This project supports agriculture throughout Zimbabwe through provision of Chicken Grit and Agricultural Lime to farmers.

• Effectively managed supply chain for the acquisition and installation of Fertilizer Granulation Plant at Zimbabwe Phosphate industries. This project has a major impact on increasing fertilizer availability to all farmers in the country. The project was executed within defined timelines, scope, and budget, showcasing exceptional project procurement management skills.

• Participated on the USD 88 million Mbudzi Interchange construction project through providing strategic procurement support.

• Managed to reduce pilferage at SPAR ZIMBABWE distribution center by 10% through introducing strict standard operating procedures on receiving and dispatch of stock. PROFESSIONAL EXPERIENCE

Fossil Contracting 04/2023 – Present

Procurement Officer

• Establishing and documenting sourcing requirements for the business to provide clear guidelines for procurement activities.

• Conduct negotiations a and awarding contracts to the most suitable suppliers to secure favorable agreements.

• Registering new suppliers by formalising contracts and integrating new suppliers into the business processes to ensure seamless operations.

• Measuring and monitoring performance of sourcing projects to ensure they meet their objectives and deliver expected benefits.

• Develop delivery plans for supplier contracts to ensure timely and efficient execution of procurement activities.

• Overseeing supplier performance and maintaining strong relationships to ensure consistent quality and service levels.

• Manage contract administration activities by handling all administrative tasks related to contracts to ensure compliance and smooth execution

• Overseeing the closure or renewal of contracts to maintain continuity and adapt to changing business needs.

• Manage destination transportation and delivery by coordinating the transportation and delivery of goods to ensure they reach their destination efficiently and on time.

• Establishing and documenting sourcing requirements for the business to provide clear guidelines for procurement activities.

• Conduct supplier negotiations and award-successful supplier(s) by negotiating terms and conditions with suppliers and awarding contracts to the most suitable candidates to secure favorable agreements.

• Contract and on-board New Supplier(s) by formalizing contracts and integrating new suppliers into the business processes to ensure seamless operations.

• Monitoring and measuring the performance of sourcing projects to ensure they meet their objectives and deliver expected benefits

Zimbabwe Phosphate Industries 03/2020 – 03/2023

Procurement Officer

• Examines and analyses departmental purchase requisitions for completeness

• Interprets and communicates purchasing procedures to departments; assists departments in initiating requisitions and orders, and solves problems with orders.

• Solicits competitive bids through requests for quotations, request for proposals and request for information

• Identifies and selects vendor to procure requisitioned commodities, meeting criteria such as price, quantity, quality and delivery date and places orders.

• Negotiates payment terms, discounts, prices and delivery lead times

• Raises and issue authorized purchase orders and verify that the vendors have received them

• Follows up on all purchases to ensure that delivery dates are met

• Communicates any delivery delays to all stakeholders

• Assures that the acquisition of all goods or services will meet requirements of the contract as well as engineering specifications

• Reports order status, market changes and challenges

• Returns goods rejected and expedites replacements or credit notes

• Follows up on requests for prepayments and supplier overdue accounts with the finance department

• Evaluates and recommends prospective sources of supply

• Communicates to poorly performing suppliers

• Coordinates all Imports with the Clearing Agents

• Coordinates all ZIMRA documentation for acquittal with the bank

• Reconciles duty variances on ZIMRA accounts and claim them to clear other inbound consignments

• Prepares bidding documents and request for proposal documents as per templates provided by the Authority.

• Ensuring that description of subject matter of procurement inserted in bidding documents is clearly and fully described as laid out in Section 27 (1) & (2) of PPDPA Act Cap 22:23.

• Ensuring that the bidding process is correctly followed in relation to PPDPA Act Cap 22:23, (Section 35 to 53).

• Keeping adequate and accurate procurement documents and communications as required by Section 69 of the PPDPA Act Cap 22:23.

• Drafting procurement contract as postulated in Section 78 of the PPDPA.

• Administering procurement contracts

• Preparing Individual and Annual procurement plan as stipulated in Section 22&23 of PPDPA Act Yellowcob Enterprises t/a SPAR ZIMBABWE 08/2018 – 02/2020 Loss Control Manager

• Safeguarding company’s assets from misuse and theft

• Stock management

• Organizing, preparing and executing effective result-oriented stock takes quarterly.

• Ensuring adherence to standard operating procedures.

• Monitoring of receiving and dispatching of stock.

• Ensuring that all documents used for stock movement are being filed properly.

• Analyzing stock variances to mitigate potential challenges.

• Recommending changes for standard operating procedures.

• Ensuring that stock is properly handled and shelved in the warehouse according to its Bin Location.

• Supervision of the general security personnel.

• Maintenance of a fixed asset register.

• Ensure that all assets are tagged, and the asset numbers are written on assets

• Update the physical assets register

• Advise on an any assets that need to be repaired

• Ensure that all assets have insurance cover

SUMMARY OF OTHER ROLES

• Graduate Management Trainee, Zimbabwe Phosphate Industries, 03/2020 – 03/2022

• Loss Control Supervisor, Spar Zimbabwe, 06/2018-02/2020

• Student On Attachment, Spar Zimbabwe, 2017

EDUCATION

• Masters in Business Administration, Midlands State University Ongoing

• Bachelor of Commerce Honours in Purchasing and Supply, Bindura University of Science Education, 2018 TRAINING AND PROFESSIONAL DEVELOPMENT

• Certificate Programme in Public Procurement, World Bank

• Strategic Cost and Value Management in Procurement, Logistics Research & Training Institute

• Customer Care, Maslem Consultancy

• Sales Management, Institute of Sales Professionals in Zimbabwe.

• Entrepreneurship- Chartered Institute of Procurement and Supply MEMBERSHIP AND AFFILIATIONS

• Chartered Institute of Logistics and Transport (CILT), International

• Zimbabwe Institute of Procurement and Supply (ZIPS), Zimbabwe REFERENCES

• Nicole McLeod, Warehouse Manager, Spar Zimbabwe Cell: 077******* Email: ******.******@****.**.**

• MR Nelson Mhlanga, Procurement Manager Zimbabwe Phosphate Industries Cell: 077******* Email: ******@*******.**.**

• Mr Simon Madzvamutse, Procurement Manager, Fossil Contracting, +263*********, Email: ***********@******.**.**

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