Project Management Administrative Support

CURRICULUM VITAE OF JASON MASEMOLA

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Address

**** ***** **, ***********, ****

Cell No: 073-***-****/ 081-***-**** E-Mail: *****.********@*****.*** PROFILE

Proficient administrator with over eight (8) years of office experience in Executive Level, specializing in administrative support, event management, financial administration services, Secretariat support, records management, project management and optimal assistance. Known for increasing productivity and relieving workload of managerial staff. Proven efficiency with an ability to quickly learn and navigate any computer software program, or office filling system.

PERSONAL DETAILS

Surname : Masemola

Name : Jason

ID Number : 900-***-**** 084

Driver’s License : Code 10 (C1) PrDP

Criminal Offense

: None

EDUCATIONAL BACKGROUND

2024: Post Graduate Diploma in Public development (Monitoring & Evaluation), University of Witwatersrand.

Major: Development, M&E, Social policy, Governance, Analytical methods & Public finance.

2021: Municipal Financial Management, Ortanique Leadership Institute. Major: financial management, SCM, Auditing & Communications. 2018: Post Graduate Diploma in Higher Education, Vaal University of Technology. Major: E-Learning, Assessment in HE, Research & Innovation in HE. 2016: Bachelor Technology: Business Administration, Vaal University of Technology. Major: Logistics, Personnel, Project, Finance, Research, & Communications 2011-2014: Diploma: Office Management and Technology, Vaal University of Technology. Major: Office Practice, Business Administration & Information Admin. 2009: Matric (Grade 12) Ramphelane High School

ARCHIEVEMENTS AND CERTIFICATES

2022: Introduction to Project Management: National School of Government 2021: Basic Project Management, University of Pretoria.

2021: Ethics in the Public Service: National School of Government 2019: CURRICULUM VITAE OF JASON MASEMOLA

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2020: Advanced Business and Report Writing: Talent Emporium. 2018: Advanced Microsoft Excel 2013, Adapt IT

WORKING EXPERIENCE

2018 - Current, Project Administrator (Project Support) Company: National Department of Treasury.

Key Performances and Duties

• Provide comprehensive administrative support to the National Treasury Executive Office.

• Filing contracts, reports, invoices and other project documentation.

• Provide secretarial support for committees and forums chaired by the Project Manager.

• Initiate invoicing, claims, and reconciliations management processes

• Develop and maintain systems for project data storage and retrieval

• Maintaining project status and project proposal lists/databases.

• Manage the diary of the Chief Director, Kim Director & Municipal Support Director, set up meetings, and manage all correspondence relating to diary management and scheduling of meetings accordingly.

• Schedule, coordinate and document National Treasury meetings, including compiling agendas, taking accurate minutes, and following up on action items.

• Organise logistics for National Treasury Operations events, stakeholder engagements, workshops and briefings.

• Prepare basic reports, briefing notes, and presentation packs as directed by the Executive.

• Assist with digitisation processes (contract management, policy management)

• Continuously synchronising and managing the Chief Director’s diary and other relevant schedules.

• Proactively monitor and appropriately manage responses to all meeting invitations.

• Act as a travel coordinator and liaise with the contracted travel agency.

• Manage local and international travel requests by the team and the expense budget and ensure correctness in making travel arrangements.

• File all signed travel requisitions with invoices from the travel agency.

• Maintain an effective filing system for ease of tracking and retrieval of documents.

• Develop a database of contacts and updates regularly to ensure current information.

• Handle all incoming & outgoing correspondence within the office of the Chief director.

• Establish and maintain an efficient and effective correspondence and document management system.

• Preparation and submission of requisitions for purchase orders and invoices.

• Prepare and facilitate monthly stationery orders.

• Processing and payment preparation for invoices relating to Corporate Costs for submission to Finance for payment.

• Keep track of orders issued and the receipt of purchased goods, invoicing, and payments.

• Tracking and monitoring of budget expenditure and report to BU Manager. CURRICULUM VITAE OF JASON MASEMOLA

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• Application of standard procedures for all financial transactions to ensure compliance with policy and the PFMA (Public Finance Management Act). 2018 (10 Month): Registry Clerk:

Company: Department of Rural Development and Land Reform. Key performance and Duties

• Manage and monitor effective registry services.

• Establish and maintain an effective filing system adhering to the unit file plan • Assist with general office administrative duties.

• Conducting of records audits/inspections

• Assist staff with requests to locate and retrieve information.

• Processing documents for correct disposal and archiving of records.

• Coordinating all incoming and outgoing correspondence

• Updating and capture screen reports (restitution claims) on the database.

• Provide registry counter services and operate registry fax and photocopy machine.

• Preparation of documents for PAIA requests

• Drafting and processing of documents such as letters and memorandums

• Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing for all Sub-Unit functions.

2014 (12 Month): Assistant Administrative Officer: Company: Vaal University of Technology.

Key Performances and Duties

• Filling and retrieving of documentations.

• Establish and maintain an effective filing system adhering to the unit file plan.

• Attending E-mails, Faxes and answering telephone

• General administration support

• Designing, developing, and maintaining a database

• Assisting with the registrations

Skills and Competencies

• Good technical writing skills (report writing)

• Effective communication skills (Verbal and Writing)

• Knowledge of ICT and telecoms sector or development funding

• Excellent administrative & Minutes taking skills

• Knowledge of contact management

• Knowledge of travel management

• Event Management Skills

• Knowledge of Document Management.

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• Ability to operate with confidentiality and sensitive information.

• Knowledge of project management

• Microsoft Office (MS Word, PowerPoint, Excel, project, and Outlook)

• Application of PFMA and Treasury regulations

Personal Attributes

• Assertiveness and Professionalism

• Proactively identify continual improvement strategies • Exceptional telephone etiquette and front office skills

• Ability to work under pressure and independently.

• Strong analytical and technical abilities.

• Planning & organising

• Problem solving & attention to details

• Able to operate with clear communication, conflict management, and the capability of building professional relationships.

REFFERENCES

Name : Mathews Mokoena

Relationship : Deputy Director (Project Support)

Institution : National Treasury

Contact Details : 012*******

E-Mail : *******.*******@********.***.**

Name : Mr Solomon Maruma

Relationship : Deputy Director

Institution : Department of Rural Development and Land Reform

Contacts : 012-***-****/6536

E-mail : *******.******@******.***.**

Name : Mrs Boitumelo Mahalefa

Relationship : Senior Administrative Officer

Institution : Vaal University of Technology

Contact : 078-***-****

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