Document Control Specialist

Location:

St. Charles, IL

Posted:

August 29, 2025

Contact this candidate

Resume:

ROXANNE

WHITMAN

**************@*****.***

630-***-****

Saint Charles, IL 60174

WWW: Bold Profile

SUMMARY

Experienced and detail-oriented Document Control Specialist with over 30 years in engineering and documentation management. Proven expertise in maintaining ISO compliance and training staff on ERP systems. Successfully implemented a new EDMS on SharePoint, enhancing document accessibility and accuracy. A track record of organizing extensive quality records and conducting audits to ensure regulatory adherence. Ready to leverage unique skills in document control and quality assurance to streamline processes and support operational excellence within a global environment.

AREAS OF STRENGTH

Document and Data Control Management

ISO 9001/ISO 14001 Compliance

Internal Quality Auditor

Detail-oriented

Efficiency-oriented

Team-oriented

Self-starter

Strong Organizational Skills

Problem Solver

Excellent Verbal and Written Skills

Committed to Excellence

Quality Conscious

MS Office

Adobe Acrobat Pro

Outlook

KBM AS/400

JDE “Super User”

SharePoint

MS Power BI

Workday

Google Suite

EXPERIENCE

ENGINEERING SPECIALIST – DOCUMENT CONTROL 08/2009 to 07/2023

Pentair Filtration Solutions, LLC - Hanover Park, IL USA

Administered the addition and maintenance of item masters, bills of materials, and routings in the JD Edwards ERP system.

Assigned and managed Engineering Change Notices (ECNs) on the SharePoint site to ensure seamless documentation updates.

Implemented a new Electronic Document Management System (EDMS) on SharePoint to enhance document accessibility.

Entered all new part numbers for both purchased and manufactured items in JD Edwards (JDE) accurately.

Executed authorized corrections or deletions through approved ECNs to ensure up-to-date records.

Maintained the wetted part list for product registration, ensuring compliance with regulatory requirements.

Managed the database for notifications of Critical to Quality (CTQ) testing requirements.

Created and updated job-related procedures to align with industry standards.

Entered engineering requisitions and released purchase orders in JDE for procurement efficiency.

Conducted training sessions for all departments on JDE and SharePoint usage to foster cross-functional knowledge.

DOCUMENT CONTROL SPECIALIST 11/1988 to 04/2009

Omron Manufacturing of America - Saint Charles, IL USA

Facilitated the reproduction and distribution of documentation, ensuring that users had access to the latest revisions.

Maintained a robust document control database to uphold ISO 9001 and ISO 14001 compliance.

Oversaw all company quality records, including audit results, reports, and files to ensure accuracy and accessibility.

Organized and centralized the company reference library and archive areas for efficient retrieval of information.

Established procedures for the implementation of ECNs to engineering documents for better change management.

Reviewed and evaluated released engineering change data, coordinating necessary updates to documentation.

Updated procedures, policies, and bills of materials in the KBM system, contributing to process standardization.

Conducted internal process and systems audits, generating follow-up findings reports to drive continuous improvement.

Participated in external audits to ensure ongoing ISO compliance and uphold quality standards.

Maintained piece part, material safety data sheets, and various databases to support operational integrity.

Assisted in warehouse activities, managing stock movement transactions in the ERP system for inventory accuracy.

Scheduled and maintained warehouse cycle counts to ensure inventory integrity and accuracy.

EDUCATION

Jacksonville State University - Jacksonville, AL

Bachelor of Science

Education

IN HOUSE TRAINING

Engineering Document Control

ISO 9001/ISO 14001 Internal Auditor

ISO 9001/ISO 14001 Basic Documentation

Material Safety Data Sheets

Electrostatic Control Discharge

Hazardous Chemicals

Safety in the Workplace

PC SKILLS