Administrative Assistant On-Site
Resume:
Bobbie Wallace
Gilbert, Az *****
****************@*****.***
SUMMARY OF QUALIFICATIONS
● Motivated self-starter with excellent commitment to safety standards and regulations
● Able to work in an organized manner with great attention to detail
● Critical thinker with ability to troubleshoot solutions to on-site challenges
● Warm, friendly and positive demeanor, ensuring guests have a positive experience PROFESSIONAL EXPERIENCE
Administrative Assistant Specialist February 2024 to June 2025 Cara Collective, Chicago, IL
● Welcomed participants, guest and volunteers daily
● Prepared participant list, id badges, and staff name plates as needed
● Distributed mail to staff, checked email and voice mail using multi line systems
● Contacted vendors as needed, conduct inventory and order supplies
● Utilized Salesforce to input distributed bus passes Check-In and Reception Associate October 2023 to February 2024 Cara Connects, Chicago, IL
● Embraced a positive and motivating culture while being the first point of contact for staff, participants and guests as they enter the building
● Managed donations and delivery of office supplies and packages
● Managed a multi-line phone system including taking messages and transferring calls, with a specific ability to identify the proper staff to whom calls should be directed
● Utilized standard office equipment including computer, copier, fax machine and scanner; update daily PowerPoint with announcements
Specimen Collector December 2018 to April 2021
Above and Beyond Rehabilitation Center, Chicago, IL
● Managed a single office space for intake of appointments to collect urine specimens for drug testing, including welcoming new appointees to the facility and logging them into the system.
● Processed samples to verify what drugs might be present in the urine and prepared the specimen for shipment to the laboratory for further evaluation.
● Kept records and invoice logs for each specimen collected, up to 20 specimens daily. Problem Solver April 2015 to November 2017
Amazon, Joliet, IL
● Oversaw up to 7 stations verifying inventory and solving issues that would arise from the station worker entering data into the system
● Worked with a team of 4-5 people to “palletize” and process shipments, including counting inventory on the pallet, entering the inventory into the system, and then wrapping the inventory for shipment. Up to 30 pallets per day were processed for shipment
● Trained up to 20 employees per week on how to palletize inventory and prepare for shipment Daytime Supervisor November 2012 to June 2014
Franciscan Outreach, Chicago, IL
● Managed and coordinated all activities of the shelter, including supervising 14 volunteers to clean, cook, and keep up the facility
● Planned and executed various activities for the Clients living at the shelter including bingo and movie days to boost morale of the Clients that were unable to go out of the facility.
● Scheduled meetings for my manager that included daily meetings with employees and volunteers to coordinate daily responsibilities
EDUCATION AND TRAINING
Cara Chicago
Certificate of Achievement in Personal and Professional Development, 2023 John Marshall, Milwaukee, WI
High School Diploma, 1990
Industrial Council of Nearwest Chicago
EMT Certification, September 2020
Accountable Staffing
Health Insurance Portability and Accountability Act Certification, June 2019
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