Executive Personal Assistant

Marielle Martinez

***************@*****.*** / 510-***-****

PROACTIVE ~ ADAPTABLE ~ DETAILED-ORIENTED

Resourceful and professional Executive Personal Assistant with a proven track record of supporting high-level executives through proactive organization, sharp problem-solving, and exceptional attention to detail. Adept at managing complex calendars, coordinating travel, handling sensitive communications, and juggling competing priorities with discretion and poise. Equally effective in fast-paced team environments or working independently. Recognized for a positive attitude, adaptability, and commitment to excellence in every task. CORE COMPETENCIES

● Executive Calendar & Email

Management

● Complex Domestic &

International Travel

Coordination

● Confidential Communication &

Discretion

● Event Planning & Vendor

Management

● Household & Personal Affairs

Administration

● Expense Tracking & Budget

Management

● Project Coordination & Special

Assignments

● High-Level Stakeholder Communication

PROFESSIONAL EXPERIENCE

Mickey Greer & Associates, Marin County, CA January 2020-December 2023 Executive Personal Assistant to Founder/CEO

• Provided high-level executive support to the CEO, including proactive calendar management, meeting coordination, and inbox oversight to ensure timely response to priorities.

• Arranged complex domestic and international travel, handling all logistics including itineraries, accommodation, ground transportation, and schedule adjustments.

• Acted as gatekeeper and liaison between the CEO and internal/external stakeholders, always maintaining professionalism and discretion.

• Managed personal and business-related accounting, budgeting, and expense reporting, ensuring accurate financial tracking.

• Oversaw day-to-day household operations, vendor management, and service scheduling, ensuring seamless communication between all parties.

• Ran personal errands, coordinated family and personal commitments, and handled confidential tasks with discretion.

• Organized special projects and events, both professional and private, coordinating all logistics, vendors, and follow-ups.

• Maintained meticulous records, contracts, and files, ensuring organization and easy retrieval for both business and personal matters.

• (Note: Responsibilities remained consistent with previous tenure from 2013-2015) Pivotal Software, London, UK November 2015-November 2019 Executive Assistant to VP of Customer Success Operations

● Effectively managed complex diary, travel, and accommodation arrangements for the VP.

● Coordinated appointments and meetings, prepared detailed agendas, and facilitated productive discussions.

● Proactively handled the VP’s professional email account, managing high-priority correspondence.

● Drafted memos and reports, and organized spreadsheets with precision.

● Managed projects and special assignments by setting clear objectives, establishing priorities, and collaborating with team members.

● Coordinated client meetings and maintained strong customer relations, serving as the primary point of contact.

● Successfully organized and executed corporate events, overseeing logistics, vendor management, and attendee engagement Mickey Greer & Associates, Marin County, CA January 2013-July 2015 Executive Personal Assistant to Founder/CEO

• Supported both business and personal operations of the CEO, including calendar management, travel coordination, and meeting scheduling.

• Created and delivered marketing presentations and assisted with design projects, contributing to client engagement and project planning.

• Drafted and processed contracts, managed contractor communications, and ensured timely job site execution.

• Oversaw procurement and inventory for job sites, streamlining workflows and maintaining cost-efficiency.

• Maintained detailed records, organized client files, and ensured professional correspondence across all channels.

• Managed household operations, coordinated with service providers, and maintained high standards of organization and cleanliness.

• Conducted personal errands, processed bill payments, and tracked personal expenses with discretion.

• Led the planning and execution of events, managing logistics, scheduling, and vendor relations from start to finish. LEADERSHIP & AFFILIATIONS

Board Member – Enrollment, Dandelion Nursery School — Berkeley, CA 2025 – Present

• Serve as a key member of the cooperative preschool's board, overseeing enrollment strategy and processes.

• Manage incoming family inquiries, tours, and applications to ensure optimal classroom balance and community alignment.

• Collaborate with other board members to support the school's mission and family engagement initiatives. EDUCATION / ACHIEVEMENT

The British Academy of Interior Design, London, UK (2018-2019) Received Certificate in Interior Design

Berkeley City College, Berkeley, CA (2009-2011)

Completed coursework in General Education including Math, English, History, and Science Berkeley High School, Berkeley, CA (2005-2009)

Received High School Diploma GPA: 3.8

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