Office Administrator Administrative Support

Joanne Brown

****- ** *** **********, ******* T*A 2P3

**************@*****.*** 403-***-****

Professional Profile

Highlights of Experience

Office Skills

●Communication skills with clients and employees

●Effective time management skills as well as adaptable to change, demands and deadlines

●Works well with others as well as with little supervision

●Capable of working with confidential information

●Computer skills including Microsoft Office 365, Outlook, Outlook Calendars, Word, Excel, PowerPoint, Access, Teams, Adobe, Gost, Sap

●Experience, greeting clients, registering clients, and responding to questions regarding services. In person, phone, fax, email, text,

●Mobilize new employees, set up for training, create employee files.

●Complete monthly inventory

●Ordered office supplies and maintained inventory

●Create packages and use couriers for national and international parts

●Order Parts, Create Quotes, Create PO’s and code and balance monthly reports

●Operate Switchboard and multi-line phone system

●Posted Memos, Attended Meetings and recorded meeting minutes

●Process Monthly Visa expense reports

●Create Travel profiles and book travel and accommodations for crews and management

●Proficient in Billing,

●Proficient in a variety of databases

●Prepare Daily Production reports for Maintenance and create Work orders.

●Create Client contracts with invoicing on budgets both monthly and quarterly

●Entered data to Spreadsheets for Biweekly payroll and Monthly invoicing

●Established and maintained various internal office administrative support procedures such as document tracking, filing, and monthly reporting

●Bookkeeping: accounts receivable /payable processing billing,

Education

Kingston Bible Academy Grade 12

Graduation June 1986

Bob Jones University

Bachelor of Science in Education 3 years completed

Nova Scotia Community College

Business information and Technology Diploma

-Communications, Accounting, Microsoft Office Programs College Diploma

Nova Scotia Community College

Computer Systems Management and Support Diploma

-Computer Programming, Microsoft Software, Communication

Professional Experience

Site/Project Administrator

October 10, 2023, to Present

Pacific Process Canada Ltd( head office in New Zealand)

In Charge of Site setup and Assistant to the Construction Manager

SharePoint files and transmittals to Client

Invoicing

Procurement- receiving Material to Site

Developing forms and tickets on Plan Radar

Procuring and Mobilizing site offices

Developing Excel Spreadsheet

Safety Audits and Walk abouts

Inductions and Safety Orientations

Working with contractors and acquiring proper paperwork for setup on accounting system

Keep track of Contractors insurance making sure up to date

Participating in Project Meetings

Creating safety paperwork

Maintenance Coordinator

May 2022-May 2023

Inner City Diesel ltd

Responsible for the Daily Maintenance and Administrative support to the Project Manager and Fort hills site team of 30 crew members. Key responsibilities were:

●Daily Suncor force report for all employees (including head office employees

●Attended daily leadership meetings on Teams

●corporate credit card purchasing and invoicing

●Arranged travel arrangements which included booking flights, car reservations and accommodations

●Mobilizing and onboarding new employees and crew members-including booking safety courses, travel and accommodations

●Creating daily Work orders from Mechanics- information coming from daily Site LEMS

●Organizing contractors with site safely courses, site badges and accommodations

●Managed Purchase Orders process from initial requisition to closing and invoice tracking- use of a monthly Burn report

●General administrative duties included: biweekly payroll, data entry, emailing, excel spreadsheets, scanning, creating online folders for files, part and stock ordering, office supplies, PowerPoint presentations

Administrative Assistant

August 2016 to May 2022

Government of Alberta-children services

Provided administrative support to clients and Social Workers:

●Provided accurate word-processing support by composing and/or editing a variety of documents, which include confidential correspondence, contracts, invoicing, client vouchers

●Assisted in preparing PowerPoint presentations

●Accounting duties: contract balancing, invoicing

●Fleet management-taking care of repairs, maintenance, monthly fuel reports, licensing, detailing, damage, safety or

●Safety Representative and First Aid Responder for the office

●Yearly file inventory- data entry, preparing filing shipment, opening and closing files

●Managing front desk-multi line phone system, walk in clients and public, taking paperwork, giving out vouchers

Administrative Assistant

September 2015-June 2016 Diversified Staffing-

Camrose Children Services

●Processing Criminal Record Checks

●Client invoicing-competing contracts and invoicing clients for services provided

●Processing Government vouchers

●File Management- organizing on excel spreadsheets and sending files for storage

●Front desk reception as well as using multi-line phone system

●Working with Social Workers and providing them support

●Fleet management-organizing maintenance, licensing, detailing, repairs

Site/Project Administrator

June 2013-September 2015

Horizon North Logistics

Provided Site and Project support to The Project Manager and Mount Logan Project team consisting of 250 employees and contractors. Key responsibilities were:

●Provided Travel and Accommodations to crew: booking flights, accommodations for 4 crews and 30 contractors

●Complete Daily Force Report for crews and contractors working daily on site

●Complete daily payroll hours for each crew member-use of excel spreadsheets

●Organize and arrange training on and off site for crew members

●Create Schedules for crews- use of excel spreadsheets

●Attend and Take meeting notes - weekly Suncor Admin meeting

●Liaison with Hr regarding employee Benefit program

Training Tickets

SEFSAM- Safety Essentials for Management (4-day course in Kamloops BC)

Personal Safety in the Workplace and Beyond (Government 1 day course in Edmonton) OHS Certificate Program

Serving It Right- Completed

WHMIS

CSTS

Federal Elections- Central Polling Station Supervisor 2021 Municipal Elections-Deputy Returning officer 2021, Central Poling Supervisor 2025 Federal Elections

First Aid and CPR/AED Training expires 2028

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