Administrative Assistant Medical Coding

APRIL PHIPPS West Haverstraw, NY ***** • 914-***-**** • *********@*****.***

PROFESSIONAL SUMMARY

Seasoned administrative professional and studio operations expert with over 20 years of experience supporting C-suite executives, optimizing digital production workflows, and managing large-scale organizational logistics. Recognized for strong leadership, multitasking abilities, exceptional attention to detail, and a collaborative, solutions-focused approach across industries including corporate operations, fashion retail, and eCommerce. CORE COMPETENCIES

• Executive Support & Calendar Management

• Travel Coordination & Event Planning

• CRM & Database Management (Juniper Square, Yardi)

• Digital Asset Management & Photography Operations (Capture One, StyleShoot)

• Expense Reporting & Budget Oversight (Concur)

• Office Administration & Mailroom Logistics

• Software Proficiency: Microsoft Office Suite, MS Teams, Nitro PDF Pro, Adobe, Snipping Tool

PROFESSIONAL EXPERIENCE

MAXX Properties – Purchase, NY

Administrative Assistant

Sept 2024 – Present

• Provide direct administrative support to CEO, CFO, CIO, and EVP/General Counsel.

• Manage high-volume calendars, coordinate domestic travel, and organize internal/external meetings.

• Draft, edit, and format professional correspondence, presentations, and reports.

• Maintain confidential executive files and prepare expense reports through Concur.

• Act as key liaison between executive team and stakeholders including board members and business partners.

Corporate Affairs Assistant

May 2023 – Sept 2024

• Supported front desk operations, managed inbound/outbound mail and courier logistics.

• Maintained office supply inventories and ensured seamless conference room scheduling.

• Prepared and distributed monthly co-op expense reports and tenant mailings. Macy’s Inc. – Long Island City, NY

Digital Technician, Studio Operations (Freelancer) Aug 2022 – Apr 2023

• Collaborated on-set with Art Directors to ensure product photography met brand standards.

• Managed ingestion of media into digital asset systems for eCommerce use. Walmart – Secaucus, NJ

Samples Specialist, Business Operations (Freelancer) Mar – Apr 2022 & Jun – Jul 2022

• Processed and prepped fashion apparel/accessory samples for digital photography production.

• Managed post-production donations of samples for charitable purposes.

Macy’s Inc. – New York, NY & Long Island City, NY

Senior Manager, Props/Samples

Sept 2015 – Feb 2022

• Led cross-functional teams to manage studio workflows, inventory logistics, and digital photography support for eCommerce.

• Directed post-shoot sample disposition and charitable donation programs, reducing removal costs.

• Oversaw budgeting, audits, accruals, and vendor coordination to ensure compliance and cost control.

Manager, Merch Control Room - Props/Samples

Feb 2020 – Jul 2020 (Herald Square), Jul 2020 – Feb 2022 (LIC Photography Studio)

• Re-engaged furloughed teams and optimized productivity in a fast-paced, evolving studio environment.

• Delivered accurate daily sample intake, tracking, and workflow prioritization across multiple business lines.

Photo Sample Room Manager

Aug 2007 – Aug 2015

• Directed photo sample flow and logistics to support Macy’s eCommerce and in-store promotional photography.

• Managed charitable donations and improved merchant/vendor coordination to streamline processes.

Manager, Account Executives

Apr 2006 – Jul 2007

• Supervised a team of four account executives overseeing photography scheduling and creative planning.

• Streamlined workflows, reducing photography cycles and accelerating time-to-market for new products.

Account Executive

Apr 2004 – Mar 2006

• Supported creative/merchant collaboration to define seasonal product looks and meet aggressive timelines.

• Reduced workflow turnaround and enhanced vendor collaboration to boost site conversion rates.

Photo Sample Room Manager

Nov 2002 – Mar 2004

• Oversaw sample logistics and supported content development for Bloomingdale’s and Macy’s Direct.

• Initiated donation programs and maintained near-perfect budget accuracy.

EDUCATION

Available upon request.

REFERENCES

Available upon request.

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