Administrative Assistant Executive
Resume:
Tamra Coles
Hilton, NY *****
****************@*****.***
Qualifications:
Thirty five years experience in advanced analytical and problem solving skills.
Proactive, highly motivated, detail oriented and have strong collaborative abilities.
Protect confidentiality of sensitive information.
Demonstrate interpersonal skills, effective communication, objectivity, assertiveness and thoroughness.
Possess high standard of integrity and professionalism.
Work Experience:
Executive Assistant to the Editor & VP/News,
Democrat and Chronicle Rochester, NY 14604
September 2018 – August 2025
Provide support to Executive Editor & VP of news
Organizes, compiles, and manages operational information, including expenses, correspondence and newsroom awards program.
Effectively handles verbal and written communication with employees, department heads, and corporate officials.
Maintains calendar to meet VP’s needs, helps keep daily schedule on track, arranges travel details for VP and other executives as needed and assists with staff meeting and awards program.
Assists in gathering, synthesizing and editing information for staff meetings, planning sessions and speaking engagements.
Professionally and positively represents the company in working with the public, including subscribers calling with complaints. Resolves inquiries independently when possible.
Submit biweekly mileage reports for Rochester and Burlington.
Senior Office Account Clerk-Department for Exceptional Children,
Monroe 2-Orleans Boces Rochester, NY
October 2017 – September 2018
Provide support to Assistant Business Official.
Create purchase orders, do budget transfers, run financial reports, and prepare monthly reports using WinCap.
Prepare monthly billing for school districts.
Prepare monthly financial reports for administrators.
Athletic Department Secretary, Spencerport Central School District
Spencerport, NY 14559
December 2015 - October 2017
Use RSchools Athletic software to keep athletic schedules, student athletic history and facility use calendars for athletic venues in the district.
Monitor Arbiter Sports website to ensure officials are assigned for each home contest.
Create purchase orders using WinCap.
Communicate with Transportation department, athletic trainer, school health offices, administrators, parents, coaches and officials.
American Red Cross Blood Services
West Henrietta, NY
November 1990 - December 2015
Customer Service, process payroll for 2078+ employees, process garnishments, tax levies, child support orders, direct deposits, tax forms, prepare biweekly, monthly quarterly, annual reports, W2 preparation, billing – process and investigate all billing transactions for over 200 hospitals, worker’s compensation claims, donor/volunteer injury claims, general liability claims, pay invoices.
Computer Skills:
Egencia, Basware, Dayforce, Zoom, Adobe Acrobat, Siebel Marketing/DRMS, Hemasphere, Medgate, Ovation Software, Consolidated Financial System (CFS), ADP PC/Payroll for Windows (PCPW), Enterprise Etime, Manufacturing and Computer Standardization (MACS) computer system
Software packages used: Microsoft Office, Outlook, Teams, Word, Excel, Access, Power Point, WinCap, Frontline, Citrix, AS/400 mini computer system, Type at 80 wpm
Education:
Central City Business Institute, Syracuse, NY
Associates Degree, Executive Secretarial, June 1989
Hilton Central High School, Hilton, NY June 1987
Provide administrative support to Hilton Winter Drumline.
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