Human Resources Payroll Specialist

MARY RODRIGUEZ

New York, NY *****

Mobile 917-***-****)- ********@*****.***

Summary

An experienced human resources/payroll professional with 20 years of experience in managing HR responsibilities: benefits administration and orientations: (401K, transit, medical, dental, FMLA, PFL, Disability and W/C claims, retirement plans). Employee relations, HRIS system solutions- transition, implementation, and management for small to large companies in various industries.

Onboarding: new hire orientations, updating and creating SOP’s. and training. Administrative duties: Office supplies and upkeep, mail distribution, filing. Several unions. Bilingual-English/Spanish.

Computer Skills: ADP Workforce Now/Vantage T & A, Paychex, Workday, Paycom and PeopleSoft, and peripheral systems-time and attendance- (such as E-time and EZ Labor, Paychex Flextime and Workday T&A). All payroll frequencies, File uploads and transfers/ Y/E W-2’s. Several accounting systems.

Experience

VARIOUS CONSULTANT POSITIONS- NYC 09/23 – 08/25

Asst Payroll Manager-DC 37 Council- PR Sr Specialist-Fox News- Sr Payroll Specialist-BLDG Mgmt

●Reviewed and adjusted electronic timecards on Workday. Received manual timesheets and input in ADP Vantage new time and attendance system. Made adjustments and ran previews to review. I processed all vac advances weekly. Once all completed, I submitted payroll. In ( DC 37)- manager submitted the payroll. I created SOP’s for Payroll Coordinators and forward to Mgmt. Interviewed Coordinators on problems with current Workday T & A system and how to improve.

● I made sure Coordinators submitted all reports to appropriate depts. Processed wire transfer/ ADP Smart Compliance.

●Processed 401K loans and contributions weekly to CIRS Agency/As well all loans to 401k S/S weekly. Sent all new hires forms to Health & Security dept along with a Controller Adj form. Did monthly AFSCME contribution and loans for payment. Reconciled monthly payroll summaries.

● All other reports as needed weekly and monthly for accounting and payments.

BLDG Mgmt- Received manual timesheets for all union staff in multiple buildings and locations- NY and NJ on a weekly basis. Compared them to the ADP time and attendance-(E-time) system to make sure hours matched that were in the system. Adjusted and uploaded time and attendance file to ADP WFN payroll. Once reviewed would submit.

● Loaded all I-Reports to Share drive once payroll was processed. Sent funding figures to A/P dept to enter to the G/L. Updated employee changes in ADP for direct deposits/taxes and other personal changes.

● Provided instructions to employees on how to use time and attendance application. Answered all employee inquiries. Ran all Union reports on ADP WFN. Processed all weekly 401K and monthly union dues/ADF and BCI on 32BJ ESS system.

TUDOR REALTY SERVICE CORP-(R/E Mgmt.) NYC 12/20 – 12/22

Payroll/HR and Union Manager- (Remote-FT Perm)

● Managed 1 Payroll Administrator -processed payroll for 500 employee’s union/non-union on ADP WFN system weekly. Handled all onboarding in ADP. Processed all change forms for: wage changes/garnishments/ deductions/ tax exemptions/ direct deposit/transfers and terminations for all employees exempt/ non-exempt.

● Managed all 32BJ monthly union dues/ BCI -benefits and 401K payments on ESS. Enrollments into ESS systems. Handled union increases, and all union audits- saved the company over $250,000 and left at zero balance at the end of 2021. Also, other unions-Lo 6,377,486, and 670.

Direct communication with all union reps for all member inquiries. Direct communication with the RAB about contract questions for employees. Handled all employee inquiries and provided resolution.

● Handled all benefits for regular/ union employees and LOA, PFL, STD, FMLA, W/C claims and pensions directly with unions, with direct vendors on websites and with 3rd party brokers. Terminations and Cobra. Monthly billing and payments on MDS Accounting System.

TIME EQUITIES INC. (Real Estate) NYC 04/19 – 02/20

Payroll Manager-(Perm)

● Processed multi-state payroll for about 300 employees biweekly exempt/non-exempt. About 50 employees union-lo 32BJ and lo 94 on Paychex. Reviewed and updated hours and salaries while processing payroll.

●Weekly union dues and monthly benefit payments and union audits completed. Processed bonuses and commissions monthly for our Sales personnel according to completed contracts and reviews of broker splits and invoices.

● Collaborated with human resources for improvements in work procedures and policies.

● Provided all payroll reports for funding and j/e entries monthly to Accounting and MIS system.

● Answered employee questions and provided resolution. Set up new State/Unemployment I.D.’s for new locations.

● Managed implementation to ADP WFN from Paychex. Negotiated and saved the company $20,000 in this transition for a more efficient and robust ADP WFN Payroll/HR/GL system.

EMPIRE MERCHANTS LLC. (Retail Liquor)-Bklyn, NY 12/17 - 04/19

Payroll Coordinator/Administrator- (Perm)

● Processed 1400 union and non-union timecards on Paychex flex time in a team environment. (Local 1 and 2 teamsters). Edited timecards in system TC1 for Local 1 union. Imported time to Paychex after management approvals. Switched altogether to Paychex/Paychex Flextime. Forwarded payroll figures to Accounting for funding. Answered employee’s payroll and retirement inquiries.

● W-2 reconciliations and distribution. Ran local 1 monthly union report and check request. Employment verifications and letters. Handled all status changes.

HBO/NIPPON EXPRESS USA/PARAMOUNT GROUP/ /ADP/ DAVID YURMAN AND FROSS & ZELNICK- NYC 09/13 – 09/17

Payroll Specialist/ Human Resources- (Consultant)

● Processed all payroll frequencies- multi-states payrolls for exempt and non-exempt employees from 100 - 4000 at above companies alone or in team environments while on temporary assignments.

● Utilized: ADP WFN/Workday/Paycom/Pay force/Pay Expert/Timesaver/EZ-labor and HRIS. Audited timecards and adjusted. Ran reports for payroll funding to ADP Smart Compliance /401K and garnishments. Processed payroll reconciliations. Answered payroll hotline.

● New hire orientations/ background checks/ employment verifications/ unemployment claims and retirement requests. Other benefits: W/C/LOA-FMLA/STD claims with 3rd party and Wage work.

● Assisted clients with ADP migrations and implementations to latest Workforce Now. Version 8. Assisted clients in the set-up of all their HR/ benefits/performance and recruitment modules. Provided training to clients. Other administrative duties.

PRITCHARD INDUSTRIES, INC. -New York, NY 05/12 - 02/13

Payroll & HR Administrator- (Perm)

● Provided sole leadership in facilitating vacation replacement hiring and regular hiring by improving application screening and processes. Provided training and development/employee relations.

Managed on-boarding/new hire orientations. Employment verifications and offer letters. Processed monthly DOL/EEOC/ Unemployment claims. Handled all employees change forms and inquiries.

● Entered. reviewed and submitted employee data in ADP Pay Force payroll for exempt/ non-exempt/union (32BJ) 500+ employees and multi-states for subsidiary company.

● Assisted in implementing new time & labor mgmt. time clocks-(Timesaver) and enrolled multi-sites.

EDUCATION & CERTIFICATIONS

● HR CERTIFICATE – (NYU) New York University, New York New York

● BUSINESS MANAGEMENT - BMCC/ Hunter College New York, New York

● VARIOUS PAYROLL CERTIFICATIONS – ADP, Paychex, Workday

● LANGUAGES: English and Spanish

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