Executive Assistant Vendor Management

Accomplished ExecuƟve Assistant with over ** years of experience streamlining execuƟve operaƟons and

delivering strategic support to top-level leadership in the IT and manufacturing sectors. Currently serving as ExecuƟve Assistant to the CEO at ZF Steering Gear (India) Ltd., with a strong record of enhancing execuƟve producƟvity, streamlining internal processes, and driving operaƟonal excellence. A strategic, people-focused professional managing complex calendars, coordinaƟng confidenƟal communicaƟons, overseeing end-to-end travel logisƟcs, and facilitaƟng smooth cross-funcƟonal collaboraƟon. Skilled at juggling mulƟple prioriƟes with precision, ensuring seamless communicaƟon and efficient workflow across all organizaƟonal levels.

Recognized for meƟculous aƩenƟon to detail, strong problem-solving skills, and maintaining the highest level of discreƟon when handling sensiƟve maƩers. ProacƟve, dependable, and highly adaptable in dynamic, fast-paced environments—consistently delivering results that exceed expectaƟons. Proven ability to liaise with execuƟves, employees, clients, and external partners effecƟvely. **********@*****.***

hƩps://www.linkedin.com/in/anjalli-pandhrbale-

Key Result Areas Across the Career:

Secretarial

Efficiently manage the execuƟve's calendar, scheduling appointments and events for opƟmal Ɵme management.

Key point of contact for Senior Management, proacƟvely managing internal/external enquires and communicaƟon, some of which may be of a sensiƟve and/or confidenƟal nature.

Efficiently coordinaƟng informaƟon flow to ensure Ɵmely and accurate communicaƟon within the organizaƟon.

Planning and organizing office events, meeƟngs, and conferences, ensuring smooth and efficient operaƟons

Formaƫng various communicaƟons, such as memos, emails, presentaƟons and reports, for internal & external distribuƟon

Support by preparing management for meeƟngs, including organizing travel arrangements and iƟneraries, providing all supporƟng informaƟon and documentaƟon such as agendas, minutes, papers etc.

Assist in project management, tracking deliverables, Ɵmelines, and coordinaƟng with various teams for compleƟon.

Handling confidenƟal informaƟon with discreƟon and tact.

Assist the management in maintaining good internal communicaƟons with staff, coordinaƟng with the HR Director, as appropriate, including emails, newsleƩers, memos, staff meeƟngs, away days and events, as required.

Take and type up minutes of meeƟngs as directed and coordinate post-meeƟng correspondence to follow- up on acƟons to all relevant parƟes. ProacƟvely coordinate and manage the acƟons and deadlines of the management and corporate management enabling them to respond promptly and appropriately to meeƟng outcomes/minutes, leƩers, emails etc., and to publish communicaƟons such as briefings, blogs etc.

Admin

Supervising and supporƟng clerical staff, including housekeeping, security, and canteen personnel, ensuring a safe and efficient working environment

Managing travel logisƟcs, including accommodaƟon bookings and iƟnerary preparaƟon

AssisƟng with front office operaƟons when needed, providing support and ensuring seamless operaƟons

Monitoring and maintaining office staƟonery inventory and pantry supplies, ensuring availability and cost control

Recording and tracking daily expenses, preparing detailed financial reports on a weekly, monthly, and quarterly basis

CoordinaƟng and managing a wide range of meeƟngs and events, ensuring seamless execuƟon and high aƩendee saƟsfacƟon

Providing comprehensive administraƟve support to senior managers, facilitaƟng smooth business operaƟons CollaboraƟng closely with the Accounts and Purchasing departments to fulfil daily operaƟonal requirements.

CAPEX, OPEX management.

Handling peƩy cash.

Preparing budget, keeping track of AMC renewals and agreements, preparing, organizing, and storing informaƟon.

Handling daily courier.

HR

Leading the recruitment, selecƟon, and training of administraƟve staff, fostering a safe and growth- oriented work environment, and ensuring compliance with industry standards

ConducƟng vendor compliance audits and ensured Ɵmely payment of bills, maintaining financial integrity and vendor saƟsfacƟon

Working as the primary point of contact for execuƟves, employees, clients, and external partners, ensuring effecƟve communicaƟon

Managing various HR acƟviƟes, contribuƟng to employee engagement and organizaƟonal development iniƟaƟves

BA from Distance educaƟon.

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