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Administrative Support Executive Assistant

Location:
Brooklyn, NY
Posted:
May 29, 2025

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Resume:

Karen Haughton

Mount Vernon, NY

Professional Summary

●Highly experienced dynamic administrative management professional who holds a master's degree in business administration and has a track record of providing high-level administrative support and executive assistance across various industries and organizations.

●Managed and provided comprehensive administrative support to the top management.

●Expert in managing calendars, coordinating travel arrangements, budget management, and orchestrating meetings and events.

●Has plenty of experience in handling C16 executive-level appointments, preparing materials for meetings, and managing travel arrangements and expenses.

●Based out of New Rochelle, NY, and can start immediately if offered, and will need 24-48 hours of prior notice in case of an interview.

Education

●Nyack College, Nyack, NY 2011

Master’s in business administration, Marketing and Finance

●Nyack College, Nyack, NY 2004

Bachelor of Science Degree, Management

Professional Experience

MUFG Bank, New York, NY 4/24-12/24

Executive Assistant (Remote)

●Directly supported a C16 level manager and generally supported an entire department.

●Managed day-to-day calendars of senior management.

●Assist the corporate events team in planning, facilitating, and deploying the logistics and

activities for meetings and events for the company including CEO Events, Executive

●Committee Events, Campus Events, and town halls.

●Manage small to medium projects or single projects of moderate complexity.

●Assist in managing tactical logistics to include project plans and timelines, weekly event

planning call coordination, invitee list management, event communications/ invites, event

registration management (Cvent), hotel/venue details, ground transportation management,

off-site dinners, event budget tracking, onsite event coordination and support, post-event

Meta, New York, NY 11/23 –4/24

Administrative Assistant (Remote)

●Core administrative support for six Vice Presidents.

● Provide remote high-volume complex calendaring, travel, and expense support for multiple

●leaders.

● Utilize internal and external tools to provide calendar support.

●Handled travel, lodging and expense reporting via Concur

●Communicate effectively with leaders to learn business priorities and apply support

●accordingly.

●Partner with leaders and other Administrative Assistants for meeting coordinati

●Provide proactive time management recommendations to leaders.

Pernod Ricard- Chain Division March 2023 – September 2023

Executive Assistant (Hybrid)

●Provided full administrative support to the Division Vice President of Chains and key Chains leadership.

●Coordinated travel arrangements, calendar management, Budget management, Expense account filing and tracking, meeting planning.

●Managed Chains Leadership Team staff meetings and tracked follow-up and action items to ensure completion.

●Coordinated and managed all divisional and team meetings, including Hotel and venue contract negotiation, coordination, and logistics planning, including securing outside vendors.

●Communicated, planned, and executed before and during various events.

●Maintained key dates on master calendar for the leadership team: QIM, distributor PEP, Talent Calibration, CODI planning and review meetings, division meetings and project meetings- point Person/team Advocate

Citibank July 2022 – January 2023

Executive Assistant (Hybrid)

●Directly supported a C16 level manager and generally supported an entire department.

●Managed day to day calendar(s) of senior management.

●Coordinated all aspects of executive-level manager appointments, meetings, receptions and conference calls.

●Prepared and reviewed materials and correspondence for meetings.

●Assisted with the creation/modification of presentations, spreadsheets, and other various documents.

●Coordinated travel arrangements; prepared and distributed schedules/agendas for travel.

●Prepared, reconciled, and tracked expense reports through the travel and entertainment expense system.

●Ordered supplies and processed invoices through Procure to Pay system

Infiniti Financial LLC October 2020 – July 2022

Executive Assistant (Remote)

●Was responsible for HR administrative work, interviewing and scheduling.

●Coordinated domestic and international trips, hotels and transportation.

●Booked travel for office staff of 90 employees.

●Assisted the business development team in the maintenance and billed for long-term and daily contracts.

Morgan Stanely – Corporate Services May 2020 – October 2020

Executive Assistant (Supporting Director) (Remote)

●Planned, coordinated, and ensured that several Managing Director’s schedules are followed, and conflicts are professionally managed.

●Assisted the executive, managed and prioritized the daily workload and adjusted for revised priorities, including preparing meeting materials and maintaining continuity of office in the executive's absence.

●Provided "gatekeeper" and "gateway" role, created win-win situations for direct access to the MD’s time and office.

●Acted as a "barometer," having a sense for the issues taking place in the environment and keeping the CIO updated. Provides leadership to build cross-functional and global relationships crucial to the success of the organization.

●Owned execution of assigned business projects and provided support for a variety of initiatives across the enterprise, prioritized conflicting needs; handled matters expeditiously, proactively, and followed through on projects to successful completion, often with deadline pressures.

IDB Bank October 2018 – March 2019

Senior Human Resources Associate/ Executive Assistant to EVP of Human Resources

●Provided administrative support to the head Human Resources, including phone and calendar management, scheduling meetings, booking travel, expense reports, etc.

●Supported the recruiting team by scheduling interviews, coordinating candidate travel, reserving conference rooms, managing pre-hire background checks and compliance certifications, and processing new hire paperwork.

●Worked with Benefits ahead of each new hire to ensure all onboarding processes, including benefit elections, are completed.

●Maintained and ensured full compliance of employment files both physical and digital, as well as overall record keeping.

●Prepared new employee files, filed appropriate documents and maintained existing files.

●Handled confidential information with discretion.

●Assisted on special HR projects and initiatives on an ad-hoc basis.

Columbia University October 2017 – October 2018

Executive Assistant/ Event Planner

●Provided executive-level support for the Departmental Administrator and the Chairman.

●Resolved problems independently, relieving the Departmental Administrator and the Chairman.

●Managed the Departmental Administrator's and the Chairman's calendars, using sound judgment in determining priorities and overseeing all engagements and extensive travel schedules.

●Was responsible for scheduling interviews and employment verifications.

●Monitored tuition reimbursements, anniversary awards, reappointments, and PTO data.

●Investigated and obtained explanations of problematic situations and discrepancies.

●As a Project Coordinator for Columbia Business School- Provided executive-level support for the Columbia Business School.

●Supported and implemented office policies and procedures and oriented new staff members.

●Planned, organized, and facilitated all office activities.

●Assisted Director with identifying and resolving billing issues on a monthly.

●Coordinated and execute alumni events and college campus events for incoming students.

Intuit (Remote) 12/2020- Present

CAPALBO CPA, Armonk, NY 1-2018- 4/2018

HR Block, Brooklyn, NY 10/2015 – 4/2017

Bond Street Group LLC, New York, NY 1/2015- 4/2015

Jackson Hewitt, Bronx, NY 10/2010 -4/2014

Tax Analyst

● Provide tax technical support (review and manage) on complex issues related to individual tax returns

● Prepared Corporate 1120 and 1120S, Partnership returns

● Shared responsibility for engagement planning, organization, and delegation reports

● Participate in strategic marketing and branding initiatives to increase revenues

● Collected timesheets and input payroll hours, payroll taxes and sales taxes into QuickBooks

● Prepare/paid invoices, expense reports, and financial statements using QuickBooks

Xerox Corporation September 2016 – October 2017

Executive Assistant/ Financial Analyst

●Performed moderately complex financial analyses.

●Analysed and evaluated a project's operating results and financial position.

●Performed monthly variance analyses of revenues and expenses for various existing or new projects.

●Updated and maintained the fixed asset database, and the depreciation schedules and ensured the calculations were using the appropriate conventions on a monthly basis.

●Prepared expense reports and handled personal and other matters as requested.



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