Karen Haughton
Mount Vernon, NY
Professional Summary
●Highly experienced dynamic administrative management professional who holds a master's degree in business administration and has a track record of providing high-level administrative support and executive assistance across various industries and organizations.
●Managed and provided comprehensive administrative support to the top management.
●Expert in managing calendars, coordinating travel arrangements, budget management, and orchestrating meetings and events.
●Has plenty of experience in handling C16 executive-level appointments, preparing materials for meetings, and managing travel arrangements and expenses.
●Based out of New Rochelle, NY, and can start immediately if offered, and will need 24-48 hours of prior notice in case of an interview.
Education
●Nyack College, Nyack, NY 2011
Master’s in business administration, Marketing and Finance
●Nyack College, Nyack, NY 2004
Bachelor of Science Degree, Management
Professional Experience
MUFG Bank, New York, NY 4/24-12/24
Executive Assistant (Remote)
●Directly supported a C16 level manager and generally supported an entire department.
●Managed day-to-day calendars of senior management.
●Assist the corporate events team in planning, facilitating, and deploying the logistics and
activities for meetings and events for the company including CEO Events, Executive
●Committee Events, Campus Events, and town halls.
●Manage small to medium projects or single projects of moderate complexity.
●Assist in managing tactical logistics to include project plans and timelines, weekly event
planning call coordination, invitee list management, event communications/ invites, event
registration management (Cvent), hotel/venue details, ground transportation management,
off-site dinners, event budget tracking, onsite event coordination and support, post-event
Meta, New York, NY 11/23 –4/24
Administrative Assistant (Remote)
●Core administrative support for six Vice Presidents.
● Provide remote high-volume complex calendaring, travel, and expense support for multiple
●leaders.
● Utilize internal and external tools to provide calendar support.
●Handled travel, lodging and expense reporting via Concur
●Communicate effectively with leaders to learn business priorities and apply support
●accordingly.
●Partner with leaders and other Administrative Assistants for meeting coordinati
●Provide proactive time management recommendations to leaders.
Pernod Ricard- Chain Division March 2023 – September 2023
Executive Assistant (Hybrid)
●Provided full administrative support to the Division Vice President of Chains and key Chains leadership.
●Coordinated travel arrangements, calendar management, Budget management, Expense account filing and tracking, meeting planning.
●Managed Chains Leadership Team staff meetings and tracked follow-up and action items to ensure completion.
●Coordinated and managed all divisional and team meetings, including Hotel and venue contract negotiation, coordination, and logistics planning, including securing outside vendors.
●Communicated, planned, and executed before and during various events.
●Maintained key dates on master calendar for the leadership team: QIM, distributor PEP, Talent Calibration, CODI planning and review meetings, division meetings and project meetings- point Person/team Advocate
Citibank July 2022 – January 2023
Executive Assistant (Hybrid)
●Directly supported a C16 level manager and generally supported an entire department.
●Managed day to day calendar(s) of senior management.
●Coordinated all aspects of executive-level manager appointments, meetings, receptions and conference calls.
●Prepared and reviewed materials and correspondence for meetings.
●Assisted with the creation/modification of presentations, spreadsheets, and other various documents.
●Coordinated travel arrangements; prepared and distributed schedules/agendas for travel.
●Prepared, reconciled, and tracked expense reports through the travel and entertainment expense system.
●Ordered supplies and processed invoices through Procure to Pay system
Infiniti Financial LLC October 2020 – July 2022
Executive Assistant (Remote)
●Was responsible for HR administrative work, interviewing and scheduling.
●Coordinated domestic and international trips, hotels and transportation.
●Booked travel for office staff of 90 employees.
●Assisted the business development team in the maintenance and billed for long-term and daily contracts.
Morgan Stanely – Corporate Services May 2020 – October 2020
Executive Assistant (Supporting Director) (Remote)
●Planned, coordinated, and ensured that several Managing Director’s schedules are followed, and conflicts are professionally managed.
●Assisted the executive, managed and prioritized the daily workload and adjusted for revised priorities, including preparing meeting materials and maintaining continuity of office in the executive's absence.
●Provided "gatekeeper" and "gateway" role, created win-win situations for direct access to the MD’s time and office.
●Acted as a "barometer," having a sense for the issues taking place in the environment and keeping the CIO updated. Provides leadership to build cross-functional and global relationships crucial to the success of the organization.
●Owned execution of assigned business projects and provided support for a variety of initiatives across the enterprise, prioritized conflicting needs; handled matters expeditiously, proactively, and followed through on projects to successful completion, often with deadline pressures.
IDB Bank October 2018 – March 2019
Senior Human Resources Associate/ Executive Assistant to EVP of Human Resources
●Provided administrative support to the head Human Resources, including phone and calendar management, scheduling meetings, booking travel, expense reports, etc.
●Supported the recruiting team by scheduling interviews, coordinating candidate travel, reserving conference rooms, managing pre-hire background checks and compliance certifications, and processing new hire paperwork.
●Worked with Benefits ahead of each new hire to ensure all onboarding processes, including benefit elections, are completed.
●Maintained and ensured full compliance of employment files both physical and digital, as well as overall record keeping.
●Prepared new employee files, filed appropriate documents and maintained existing files.
●Handled confidential information with discretion.
●Assisted on special HR projects and initiatives on an ad-hoc basis.
Columbia University October 2017 – October 2018
Executive Assistant/ Event Planner
●Provided executive-level support for the Departmental Administrator and the Chairman.
●Resolved problems independently, relieving the Departmental Administrator and the Chairman.
●Managed the Departmental Administrator's and the Chairman's calendars, using sound judgment in determining priorities and overseeing all engagements and extensive travel schedules.
●Was responsible for scheduling interviews and employment verifications.
●Monitored tuition reimbursements, anniversary awards, reappointments, and PTO data.
●Investigated and obtained explanations of problematic situations and discrepancies.
●As a Project Coordinator for Columbia Business School- Provided executive-level support for the Columbia Business School.
●Supported and implemented office policies and procedures and oriented new staff members.
●Planned, organized, and facilitated all office activities.
●Assisted Director with identifying and resolving billing issues on a monthly.
●Coordinated and execute alumni events and college campus events for incoming students.
Intuit (Remote) 12/2020- Present
CAPALBO CPA, Armonk, NY 1-2018- 4/2018
HR Block, Brooklyn, NY 10/2015 – 4/2017
Bond Street Group LLC, New York, NY 1/2015- 4/2015
Jackson Hewitt, Bronx, NY 10/2010 -4/2014
Tax Analyst
● Provide tax technical support (review and manage) on complex issues related to individual tax returns
● Prepared Corporate 1120 and 1120S, Partnership returns
● Shared responsibility for engagement planning, organization, and delegation reports
● Participate in strategic marketing and branding initiatives to increase revenues
● Collected timesheets and input payroll hours, payroll taxes and sales taxes into QuickBooks
● Prepare/paid invoices, expense reports, and financial statements using QuickBooks
Xerox Corporation September 2016 – October 2017
Executive Assistant/ Financial Analyst
●Performed moderately complex financial analyses.
●Analysed and evaluated a project's operating results and financial position.
●Performed monthly variance analyses of revenues and expenses for various existing or new projects.
●Updated and maintained the fixed asset database, and the depreciation schedules and ensured the calculations were using the appropriate conventions on a monthly basis.
●Prepared expense reports and handled personal and other matters as requested.