Billing Specialist - Project Accountant

Jane Collins

Phone: 408-***-****

Email: ****.***********@******.***

Accounts Receivable Specialist

Detail oriented individual experienced in managing accounts payable/receivable, billing, lien waivers, and lien releases, tracking and resolving outstanding payment issues, and generating weekly AR reports in a timely and professional manner.

Articulate organizer skilled in multi-tasking and prioritizing tasks while effectively communicating with customers and upper management and identifying and executing necessary process adjustments.

Software proficient in MS Suite- MS Excel, MS Word, Peachtree Construction 2008, QuickBooks Pro, Lotus Notes 8, Winfiiler, Intelliforms, DDP Reflection, Paychex Premier

Accounts Payable/Receivable

Account Reconciliation

Financial Resolution

Data Entry

Reporting/Analysis

Customer Service

Billing/Invoicing

Cash Application

Interfacing

Collections

“Updated customer accounts ensuring accuracy through application of 1M+ monthly cash receipts/credit cards”

“Oversaw daily urgent care operations including managing staff of 10 employees”

PROFESSIONAL EXPERIENCE

Kier & Wright Civil Engineers and Surveyor Inc December 2018 – March 2025

Billing Specialist

Cash applications – credit cards, ACH/EFT and checks

Remote Deposits

Worked with two Principals and the Team monthly billing doing $900,000 per month

Worked within SL to answer questions regarding payments for subcontractors and following up on invoices submitted to client for payment status, compliance issues, assisted with problems with submitting invoices in GC Pay or Textura.

Sent lien waivers to clients when payment was received and processed through DocuSign for signature.

Responsible for backup for Pay Apps and conditional and unconditional waivers submitted by Subcontractors to send to Clients for monthly and progress billing.

Informed subcontractors if insurance was out of compliance due to COIs and Subcontract that haven't been executed.

Responsible for supporting Project Managers on any ad-hoc projects

Legend Accounting & Finance August/2018 – December 2018

Billing Specialist

Cash applications – credit cards, ACH/EFT and checks

Remote Deposits

Worked within SL to answer questions regarding payments for subcontractors and following up on invoices submitted to client for payment status, compliance issues, assisted with problems with submitting invoices in GC Pay or Textura.

Sent lien waivers to clients when payment was received and processed through DocuSign for signature.

Responsible for backup for Pay Apps and conditional and unconditional waivers submitted by Subcontractors to send to Clients for monthly and progress billing.

Informed subcontractors if insurance was out of compliance due to COIs and Subcontract that haven't been executed.

Responsible for supporting Project Managers on any ad-hoc projects

Cupertino Electric-Accountemps, San Jose, CA January 2016 to July 2016

Billing & Collections Specialist

Cash applications – credit cards, ACH/EFT and checks

Remote Deposits

Worked within Penta to answer questions regarding payments for subcontractors and following up on invoices submitted to client for payment status, compliance issues, assisted with problems with submitting invoices in GC Pay or Textura.

Sent lien waivers to clients when payment was received and processed through DocuSign for signature.

Responsible for backup for Pay Apps and conditional and unconditional waivers submitted by Subcontractors to send to Clients for monthly and progress billing.

Informed subcontractors if insurance was out of compliance due to COI's and Subcontract that haven't been executed.

Responsible for supporting Project Managers on any ad-hoc projects

Dome Construction-Accountemps, San Jose,CA July 2015 to Jan 2016

Billing/Project Coordinator

Worked within Viewpoint to answer questions regarding payments for subcontractors and following up on invoices submitted to client for payment status, compliance issues, assisted with problems with submitting invoices in GC Pay.

Sent lien waivers to clients when payment was received and processed through DocuSign for signature.

Responsible for backup for Pay Apps and conditional and unconditional waivers submitted by Subcontractors to send to Clients for monthly and progress billing.

Informed subcontractors if insurance was out of compliance due to COI's and Subcontract that haven't been executed.

Responsible for supporting Project Managers on any ad-hoc projects

SERVICE CHAMPIONS HVAC, Pleasanton, CA Jul 2013-Aug 2014

Accounts Receivable/Billing Specialist

Maintained account receivables by invoicing product installed/duct replacement, posting invoices zero paid for end month closing, billing and sending bills to clients, and generating AR aging reports while identifying critical issues. Handled all customer receivable and billing inquiries in timely manner providing viable solutions to issues. Conducted remote deposits through Wells Fargo. Ensured payment accuracy by escalating unresolved issues to proper departments, tracked final resolutions, and documented results.

Collections: Actively contact customers collecting past due amounts, investigating reasons for nonpayment, negotiating and resolving conflicts, developing adequate payment plans in conjunction with supervisor, and tracking/following up with customer commitments

Funding: Oversee client finance funding with Wells Fargo, Enerbank, and GreenSky

Accomplishment: Update customer accounts ensuring accuracy through application of $1M+ monthly cash receipts/credit cards

K & L SUPPLY INC., Santa Clara, CA Jun 2012-Sep 2012

Accounting Supervisor

Conducted daily accounting tasks including generating sales tax, month end, and garnishment reports, approving credit for new/existing customers by reviewing applications, and performing international wire transfers. Handled cash/credit payments including ACH/EFT payments, credit card payments via Transaction Central, and remote deposits through Union Bank.

Accomplishment: Managed accounting department including accounts payable and receivable

THOR ROOFING LLC., Bozeman, MT Jan 2011-Nov 2011

Office Manager

Maintained office staff providing coaching and counseling ensuring sufficient and accurate job results were met, and organized office operations and procedures. Prepared payroll and ensured timely delivery of checks to staff. Performed accounting duties including

Accomplishment: Supervised Human Resources Department

GALUSHA, HIGGINS, & GALUSHA, P.C. Bozeman, MT Feb 2011-Aug 2011

Payroll/Bookkeeping Specialist

Processed quarterly payroll, year-end reporting, and unemployment forms. Handled all correspondence to Government agencies and compiled Workers’ Compensation and garnishment calculating reports. Officially kept track of company spending ensuring accurate trail of all outgoings by maintaining accounts payable/receivable and performing bank reconciliations. Managed full cycle accounts payable and receivable.

Accomplishment: Processed payroll for 1-115 employees on bi-weekly, semi-weekly, and monthly basis including fringe benefits-125 plan, 401K, and Simple Plan ensuring accuracy of hours worked, checks were cut correctly, and employees were paid on time

BELGRADE URGENT CARE Belgrade, MT Nov 2010-Jan 2011

Office Manager

Managed accounts payable/receivable reconciling daily batch summary, processed and distributed payroll, and prepared quarterly tax submissions. Received bank deposits and reconciled bank accounts and credit cards on monthly basis. Handled personnel issues by answering inquiries and recommending solutions to issues and ensuring compliance with all Human Resources policies and procedures. Assisted front desk by pulling charts, filling out paperwork for patient visits, handling patients check ins/outs, and collecting payments for services rendered. Scheduled appointments with vendors regarding medical purposes.

Software: Utilized Quickbooks for entering new employees, bank deposits, accounts payable invoices, and printing checks on weekly basis

Accomplishment: Oversaw daily urgent care operations including managing staff of 10 employees and performing accounting/bookkeeping duties

BIG CITY ACCESS, INC. & SKYLINE SCAFFOLD INC. Sacramento, CA Sep 2006-Dec 2009

Accounts Payable/Payroll Administrator

Ensured quality assurance and quality control by managing staff and providing them with needed tools to complete and maintain objectives. Maintained accurate budget control through timely and accurate data entry including all aspects of reporting. Performed Human Resource and administrative duties including Ensured accuracy of monthly expenses by tracking/matching receipt coding with GL codes. Provided customer service for company-wide vendor accounts and scheduled appointments with sub-contractors and vendors. Performed general ledger coding on weekly basis.

Accounts Payable: Maintained accounts payable for two companies and designed and compiled monthly spreadsheets for tracking company expenses and staff credit cards/cell phones

Accomplishment: Processed payroll for two companies ensuring timely payment for 75-100 employees on weekly basis

DEAVER RANCH, Plymouth, CA Oct 2005-Aug 2006

Accounts Payable/Payroll Administrator

Effectively provided administrative oversight for agricultural corporation including four subsidiaries with 50 employees. Verified staff reports and hourly timesheets for accuracy and processed payroll for two subsidiaries on weekly basis ensuring time sheet accuracy and timely payment. Assisted in determination of future recruiting/hiring by performing monthly comparison reports and tracking staff hours and salaries. Compiled and provided detailed chemical spraying reports to county

Account Management: Simultaneously managed accounts payable for seven companies including monitoring, printing, and distributing invoices and recording payments received

Accomplishment: Overhauled company-wide accounting procedures fully organizing and increasing functionality of payroll and accounts payable systems

EDUCATION/DISTINCTIONS

Computer Accounting Coursework

Folsom Lake College, Folsom, CA

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