Executive Assistant Project Management

ANGELINA DOWNING

479-***-**** ***********@*****.*** Farmington, AR

EXECUTIVE ASSISTANT

Supporting executives for over 8 years in fast-paced environments, managing calendars and travel logistics with a 99% on-schedule record using Google Calendar. Coordinated multiple high-profile events, improving operational efficiency by 25% while integrating project and event planning strategies.

Streamlined administrative processes resulting in a 30% reduction in scheduling conflicts, leveraging advanced G-suite functionalities.

Expert in executing comprehensive project management and operational tasks, ensuring confidentiality and clear communication at all levels.

WORK EXPERIENCE

United States Department of Agricultural Research Services Fayetteville, AR Lead Administrative Support Assistant Aug 2024 - Present Coordinated travel for 10+ scientists for international conferences, ensuring seamless logistics and reducing scheduling conflicts by 20% while utilizing Google Calendar. Planned and executed 15+ events by scheduling travel and reservations, enhancing client satisfaction and operational efficiency.

Processed travel vouchers and managed passport applications, supporting 100+ sponsored trips with precision.

Managed complete travel itineraries for 20+ executive trips, booking airfare, hotels, and transportation, which led to a 15% time reduction in planning.

Implemented streamlined project planning for event setups, leveraging spreadsheet tracking to improve resource allocation by 18%.

Newmark Valuation & Advisory, LLC. Fayetteville, AR Regional Administrator Jan 2018 - Jul 2023

Coordinated preparation of engagement letters and financial reports for 5+ regions, serving as the primary liaison and reducing client response times by 22%. Established communication protocols boosting regional transparency and employee engagement by 30%, utilizing Gmail for efficient coordination.

Organized 50+ meetings and site inspections, ensuring smooth client interactions and timely coordination. Supported appraisers with monthly expense tracking, travel logistics, and event planning, streamlining processes by 15%.

Efficiently balanced a hybrid work model, achieving a 95% task completion rate while working remotely and on-site.

Leveraged project management tools to coordinate multi-regional initiatives, reducing process time by 10%.

University of AR Poultry Science Fayetteville, AR

Administrative Specialist II Aug 2016 - Mar 2017

Scheduled over 30 meetings monthly, booking rooms and preparing agendas that reduced delays by 20% using G-suite tools.

Acted as liaison with board members, alumni, and public, ensuring clear communications that increased meeting attendance by 15%.

Delivered customer service to 100+ constituents across faculty, staff, and students, enhancing overall satisfaction ratings.

Managed UPS, FedEx packages and digital communications, streamlining document transmission and tracking, boosting efficiency by 18%.

Optimized operational workflows using spreadsheet analysis, cutting processing time by 12%. Downing Electric, LLC. Fayetteville, AR

Office Manager Mar 2005 - Jul 2016

Delivered executive-level support to the owner, ensuring seamless office operations and a 10% increase in productivity.

Oversaw daily operations for 20+ employees, streamlining workflow and increasing overall productivity by 15% through effective use of MS Office.

EDUCATION

Springdale High School Springdale, AR

High school diploma

SKILLS

Administrative & Calendar Management: Calendar Management, Google Calendar, G-suite, Meeting Coordination, Time Management

Event & Project Planning: Event Planning, Project Planning, Project Management, Operational Management, Workflow Optimization

Communication & Documentation: Gmail, Google Docs, MS Office, Slides, Interdepartmental Communication Analytical & Technical Skills: Spreadsheet Analysis, Data Tracking, Document Management, Process Improvement

PROFORMANCE AWARD

Dec 2024 Received a performance award after four months on the job at ARS USDA. 2018 - 2023 Received multiply bonuses each year through out my time at Newmark Valuation and Advisory. REFERENCES

Professional references available upon request.

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