Executive Assistant Office Manager
Resume:
WORK EXPERIENCE
Abnex (***-*** Employees) **** – Present
Executive Assistant to the CEO - Buffalo, NY
Provide strategic support to the CEO, managing priorities and ensuring seamless operations.
Oversee executive scheduling, communications, and high-level correspondence.
Coordinate global travel, meetings, and events to optimize leadership efficiency.
Act as a key liaison between the CEO and internal/external stakeholders. G5 Partners (51-200 Employees) 2022 – 2024
Office Manager & EA - Rio de Janeiro, Brazil
Managed three departments—Reception, Cleaning, and Kitchen— optimizing workflow and cross-functional coordination. Negotiated vendor contracts and oversaw maintenance, enhancing office efficiency and resource allocation.
Led corporate event planning, fostering executive engagement and team cohesion.
Bermudes Law (201-500 Employees)
Executive Assistant - Rio de Janeiro, Brazil
2020 – 2022
Provided executive support to board members, including preparation of board minutes and high confidentiality documents.
Oversaw expense reporting and budget tracking, ensuring accurate financial management.
Coordinated complex travel arrangements, optimizing schedules Cescon Barrieu Law (501-1K Employees)
Administrative Assistant - Rio de Janeiro, Brazil
2018 – 2020
Managed front desk operations, ensuring a professional client experience. Handled office equipment, supplies, and meeting room coordination for seamless operations.
Assisted in scheduling, clerical tasks, and administrative support for legal teams.
SKILL
EDUCATION
PROFILE
Experienced Office Manager and Executive Assistant skilled in problem- solving, executive support, and office management. Known for anticipating needs, providing strategic solutions, and ensuring teams and leadership are well-prepared to face challenges. Strong analytical skills, expertise in Microsoft Office, and a proactive approach to driving efficiency and smooth operations.
Leadership
Problem Solving
Executive Support
Office Management
Microsoft Office
Centro Universitario IBMR
Hotmart
Prime Cursos do Brasil
Bachelor of Technology - Financial
Management
Certificate in Office Management
Certificate in Executive Assistance
Completed in 2025
Completed in 2022
Completed in 2019
Fluent Portuguese (Native)
Fluent English
Professional proficiency in Spanish
LANGUAGE
Buffalo, New York
****.*@****.**
MARIANNA
XAVIER
OFFICE MANAGER & EA
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