D C Administrative Assistant
Resume:
Dorothy (Dottie) S. Balaban
Laurel, MD 20723
202-***-**** (C)
*********@*****.***
Experience
DMI, LLC - Bethesda, Maryland
Performed secretarial and office support duties for the Chief Operating Officer (COO).
Assembled files and data for meetings.
Maintained agency level correspondence controls such as tickler files, etc.
Serves as the personal representative (confidant) to the COO.
Calendar all deadlines and appointment on the COO’s calendar.
Organize various meetings with internal and external stakeholders.
Proofread and review various documents such as budget reports and correspondence.
Department of Homeland Security, Office of Inspector General Washington, D.C. Special Assistant to the Inspector General November 2009 - 2020
Serves as the personal representative (confidant) to the Inspector General.
Calendar all deadlines and appointment on the Inspector’s calendar.
Organize various meetings with internal and external stakeholders.
Proofread and review various documents such as reports and correspondence.
Attend all meetings and hearings with the Inspector General.
Department of Homeland Security, Office of Inspector General Washington, D.C. Administrative Officer September 2007 – November 2009
Supported four attorneys and one FOIA specialist, in the Office of Counsel.
Assist in the processing of personnel actions.
Calendared all deadlines, hearings, and appointments on the attorneys’ calendars.
Develop office budget estimates.
Plan and execute a variety of management analyses and studies related to program and support operations and resources throughout the assigned office.
Manage, monitor and track the procurement of equipment, furniture, materials, supplies and services needed to support operations of the office.
Drafted and issued appropriate and various documents such as subpoenas, letters, and notices of deposition.
Serve as a Contracting Officer’s Technical Representative (COTR) for administrative support type contracts and interfaces with appropriate personnel to ensure efficient procurement actions.
Make all travel arrangements and electronic filing of all travel authorizations and vouchers
.
Montgomery County School System, Office of Student Services Rockville, MD Administrative Assistant December 2005 – September 2007
Performed secretarial and office support duties for the Director of Student Services.
Assembled files and data for meetings.
Maintained Department level correspondence controls such as tickler files, etc.
Assist callers/visitors who are Spanish-speaking.
Office of the Executive Office of the President, United States Trade Representative Washington, D.C. Paralegal Specialist October 1988 – October 1994
Responsible for the managing of international litigation in each Section 301 case.
Supervised the organizing and tracking of USTR’s actions on Section 301 cases.
Served as the Freedom of Information Act officer for USTR.
Supervised the maintenance and expansion of the library of materials relevant to the full range of USTR legal activities based on the research performed.
Department of Justice, Antitrust Division Washington, D.C. Paralegal Specialist April 1979 – October 1988
Organized and tracked the section’s responsibilities under Title III of the ETC Act of 1982.
Reviewed applications from the Department of Commerce for compliance with applicable regulations.
Monitored the progress of all assignments to assure that all internal and external deadlines were met.
Researched and prepared numerous subpoenas duces tecum for production of documents.
Skills
Computer Experience
Proficient knowledge in Windows and Mac Operating Software; Adobe Acrobat; Microsoft Office-Word, Excel, Publisher, PowerPoint, and Outlook; Timekeeping Software; Client Management Software; Document Management Software. Office Equipment
Standard Copy and Printing machine, basic office equipment. Fluent in Spanish
Education
Prince George’s Community College September 1976 – June 1978 Associates of Arts – Legal Secretarial, Largo, Maryland
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