Administrative Assistant Team Members
Resume:
Lisa Spears
** ******* *****, *******, ******** *0510
PROFESSIONAL EXPERIENCE
ALDI Inc., 8/2022 – 2/2025
PARALEGAL ANALYST I
Responsible for the Legal inbox for the entire Legal Team. I analyze subpoenas and all legal documents that come in and distribute them accordingly to the different teams.
Acts as a liaison between the divisions and the Legal Team.
Responsible for saving all matters to legal intake and to Onit.
I manage the property resolutions for the closings and sales of properties.
I prepare legal holds.
I have made international and domestic travel arrangements for the Director and Managers.
Arranged meetings and conference calls between team members and outside business prospects.
Kept track of the monthly credit card bills for the Director and Managers.
ALDI Inc.,
CORPORATE ADMINISTRATIVE ASSISTANT 2/2017 - 8/2022
Reports to the Director of Corporate Tax.
Successfully executes multiple projects simultaneously by prioritizing and setting deadlines.
Acts as a liaison between Tax Team and Divisions while maintaining positive relationships.
Responsible for organizing/scanning/entering tax documents using various software applications.
Responsible for running/analyzing monthly reports/logs as required by team members.
Management of invoice payments for consultants, taxing authorities and other suppliers.
Creating/organizing tax files and managing Outlook mailboxes.
Analyze and determine to whom and where tax/legal documents from the Corp.-tax mailbox and via US mail should go to. Or handle the situation on my own.
Maintain the Director’s calendar.
Performs all assigned tasks accurately, efficiently and within Aldi administrative policies and procedures.
Have the ability to analyze and investigate data and documents.
A self-motivated team player interested in working on a variety of tax projects and providing back up support to team members.
BP Products North America 9/2013-2/2017 ADMINISTRATIVE ASSISTANT
Employed as a part time Administrative Assistant for the ECAT, S&OR Team at BP Corporation.
·Kept and updated a monthly spreadsheet report of all EPA rules and team members' comments for a semi-annual report that I then send to the refineries.
·Arranged meetings and conference calls between team members.
·Ordered meals and beverages for various conferences and meetings.
Ordered all office supplies.
·All Administrative Assistant responsibilities needed.
Rathje & Woodward, LLC. 6/2011-9/2013
LEGAL ASSISTANT
·Employed as a full-time Legal Assistant to a Corporate Litigation Attorney.
·Scheduled court dates, recorded and maintained daily calendar schedules in Microsoft outlook.
·Ordered all office supplies.
·Arranged meetings and conference calls between Attorney and clients.
·Entered billable hours into Time slips and sent out all client invoices.
·Composed and revised letters and legal documents in Microsoft Word, and Excel.
·Created Power point presentations.
·I took live dictation and used a Dictaphone.
·Served on the Marketing Committee for the firm.
·Helped put together a new web site by setting up interviews with web site
designers, and scheduled practice area interviews with the attorneys.
·Receptionist and first point of contact with all clients.
§Filed documents by court dates, and in Alpha and numerical order.
Frank Sprude 4/2009-5/2011
PARALEGAL EXPERIENCE
·Assisted a solo practitioner family law attorney in every aspect of divorce proceedings.
·Kept track of all clients’ billable hours in QuickBooks.
·Composed and revised letters and legal documents in Microsoft Word, and Excel.
·Entered client's financial data into the software program and generated reports and presentations for meetings and court.
·Met with clients for the gathering of their initial interview.
·Receptionist, and the first point of contact with all clients, and phone for intake.
·Strong customer service to assist clients who were upset about proceedings.
·Scheduled court dates and maintained calendar schedules in Microsoft outlook.
Maureen K. Kappler at Brittain & Ketchum, P.C. 2008-2009
PARALEGAL INTERNSHIP
·Managed all administrative tasks during my internship at this diverse mid-size law firm.
·Maintained calendars.
·Composed and revised letters, and legal documents.
·Arranged meetings.
·Orders office supplies.
·Answered phones and directed calls accordingly.
EDUCATION:
Elgin Community College Associate of Applied Science in Paralegal with Honors
Member, Phi Theta Kappa Honors Society.
Computer SKILLS:
Typing - 70 wpm
Proficient in Microsoft Word, Time slips, QuickBooks, Excel, PowerPoint, Microsoft
Outlook, and online computer research using Westlaw & Lexus Nexus.
Additional skills: Certified Notary
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