Property Facilities Manager

ALLISON CLEGG

313-***-**** / *****.*******@*****.***

Property Manager with a multiple year of experience maintaining and managing School Bldgs., HOA Communities, Commercial, Office, and Residential real estate portfolios for non-profit organizations, private ownerships, and investment groups. EMPLOYMENT HISTORY

2021 - Present Facilities Manager: Wayne Metropolitan Community Action Agency Responsible for administering and maintaining all aspects of the agency’s 23 facilities, including routine building maintenance, renovations, new construction projects and contracted staff services.

• Responsibilities:

• Supervising outside vendors in the day to day performance of contracted services, including routine janitorial, food service, landscaping, pest control, waste removal, and all other needed building services

• Evaluates & submits approvals for the purchasing of equipment and materials necessary to complete maintenance work

• Assisted with overseeing the renovation/repair work on new and existing agency facilities by providing assessments, making recommendations, consulting with stakeholders and site staff, creating schedules and timelines, reviewing specifications, and overseeing completion of the work

• Run monthly reports for expenses and monitor work order status and trends

• Provide support to various program directors to ensure that the facilities are compliant with current State licensing regulations

• Provides day-to-day supervision and direction to assigned staff including but not limited to: scheduling staff, evaluating staff performance and completing bi-annual reviews, evaluating staff training needs or coaching.

• Collaborates with property ownership, property managers, site staff and lease holders to ensure that the agency’s leased space is maintained and repairs are made in a timely manner

• Accomplishments:

• Developed and implemented a Vendor Contract system to monitor each site’s service contracts for expirations, renewals, price changes, and scope

• Developed and implemented a Preventative Maintenance program for each of the 8 owned agency buildings and 15 rented sites.

• Created a database for tracking and preparing for upcoming building, fire, and safety inspections for 8 owned agency sites and 5 rented sites; set up automatic notifications that would go out to essential site staff and managers in advance of these dates 2017 - 2021 BLS Property Management Livonia, MI

Community Association Manager: Canton & Plymouth Area Manager Performed all management duties for 9 condominium communities throughout the Wayne County area, a majority of them in the Canton & Plymouth Twp. areas. ALLISON CLEGG

313-***-**** / *****.*******@*****.***

Responsibilities:

• Traveled to and performed property inspections monthly, or as often as needed to ensure property services and maintenance needs are met, and meet all City, State & local Building, Fire, and Health Dept. regulations

• Developed multi-year project objectives, and planned long term projects in coordination with reserve study advisors, insurance providers, and resident stakeholders

• Responsible for developing Annual budgets for each property, using past financial data, current YTD spending, and accounting projections to ensure each property would have appropriate operational funding while also meeting the reserve objectives set forth by the Board of Directors

• Hired outside vendors to complete maintenance tasks by issuing RFP’s and obtaining bids for Board approval

• Created and maintained a database of records and documents for each community’ annual inspections, permits, and certifications.

• Prepared monthly reports for each property to describe the financial status, investment status, provide any real estate or legal updates, project updates and work order statuses; and presented these reports in person each month at Board meetings.

• Handling day to day owner requests, maintenance issues, legal issues, and invoices. 2009 – 2017 Suite Properties LLC / The Loft Warehouse Detroit, MI Property Manager & Real Estate Agent

Manager and administrator for a varying portfolio of small commercial, multi-family residential

& single-family homes and condominiums.

Responsibilities:

• Advising investors on selling, financing, and purchasing investment properties, creating investment plans, budgets, and multi-year strategies to improve and increase ROI.

• Inspecting vacant properties, creating make-ready lists, scheduling and hiring contractors, and ensuring the completion of renovation & repair projects

• Obtaining permits and submitting documentation to City, State, and local authorities to maintain compliance with all building, fire, health, and safety codes.

• Communicated daily with property ownership, property managers, site staff and lease holders regarding property statuses, to include upcoming move ins, move outs, legal issues, maintenance issues, payables & invoicing.

• Performing lease signings, evaluating applications, arranging site viewings and inspections to ensure leased space is maintained and repairs are made in a timely manner

Accomplishments:

• Created a property on-boarding system for top-down use; created a work flow system at each stage, beginning with a file template for each new property, with checklists for ownership and insurance documents, C of O and Rental Registration documentation, property management documentation such as leases and tenant info, checklists for inspections, and a universal punch list document for maintenance. ALLISON CLEGG

313-***-**** / *****.*******@*****.***

ADDITIONAL WORK HISTORY:

2009 – 2011 Finsilver Friedman Management Co., Detroit, MI Commercial Property Manager

2008 - 2009 The Farbman Group, Detroit, MI.

Multi-Family Property Manager

Skills

• Proficient in MS Excel, Outlook, Word, Powerpoint, Google Sheets, DoorLoop, MRI Software, Real Page, Eptura, Sharepoint, Appfolio, Caliber, and Yardi software

• Proficient in Epitura System for work management

• Real Estate Licensee since 2012

• Fair Housing Certification (current)

• CPR Certification (current)

References available upon request

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