Accounts Payable Accounting Clerk
Resume:
Ana de los Santos
Houston, TX 77040
**************@*****.***
Work History:
Ridgemar Energy August 2024 – March 2025
AP Analyst – Contract
• Review and analyze vendor invoices through Open Invoice, including verifying that the proper required details are submitted along with the invoice(s), such as approval, well name(s), coding, etc.
• Collaborating with management to review aging reports for weekly payments, ensuring to capture any vendor discounts if applicable.
• Process weekly ACH and Check payments. After management uploads the details to the bank, send out the remittance details of the payment.
• Uploading and indexing invoice(s) received through the AP email inbox or downloading utility invoices from various websites
• Maintenance of AP email inbox to ensure all emails are up to date
• Reconciling vendor’s statements - notify the vendors of the invoice(s) status such as missing invoices, pending approval, disputed invoices, or inline for payment. W&T Offshore Inc July 2023 – May 2024
Accounting Clerk III
• Processed invoices in Open Invoice
• Manually entered invoices into Bolo
• Processed expense reports
• Processed wire/ACH
• Uploaded and index invoices received from emails or downloaded from various websites
• Processed and updated special handling log for the weekly check run
• Processed Purchase Order invoices in ProcureIT
• Requested new vendor setup
SilverBow Resources Operating LLC August 2017 – April 2023 Senior Associate Accountant- Accounts Payable
• Reconcile daily cash disbursement and allocate the payment to wires to reconcile for month end
• Processed invoices in Open Invoice/Oracle for approval and payments
• Processed expense reports in Concur
• Pull report for ACH & check run weekly batch
• Processed ACH, regular and manual check runs
• Uploaded and index invoices received from emails and regular mail
• Maintenance of AP/IT email box
• Processed the Sales tax and submittal to the State Comptroller
• Processed the report of the Dyed Diesel to the State Comptroller
• Prepared 1099/1096 filing to the IRS
Ely and Associates Corp December 2013 – October 2016 Accounting
• Reconciled expense reports twice a month for billing
• Call/Emailed customers weekly for collection
• Reconciled monthly bank statement
• Match payment of billing invoices in QuickBooks
• ADP-Payroll and updated employee information as needed
• Proofread invoices for billing prior to submittal
• Entered invoices in ADP, Cortex, and Oildex as needed
• Cut employee expense checks
• Prepared 1099/1096 filing; collect W9 and W4
Boots & Coots a Halliburton Services September 2007 – August 2013 Administrative Specialist/Training (August 2011 – August/2013)
• Processed the following certificates: IADC, IADC Rig Pass, National Safety Council (First Aid/CPR/AED, Defensive Driving), H2S, Crosby Rigging, and Shell certificates
• Enter the IADC student’s certificate information onto the IADC data base
• Cost recoveries and client billing input into SAP (Sales orders) and send over to billing to be sent out invoices
• Expense reports: collecting information (receipts and verify all information that was needed) and enter information into SAP System
• Special projects as necessary; data entry in to IADC Data Base, update Share Point information on the calendar for the customers as well as prepare Power Point presentations for classes.
• Order food and coordinate any other required activities surrounding all Training meetings. Accounts Payable (September 2007 – August 2011)
• Performed three-way match of vendor invoices, secure proper approvals, code and post invoices in SAP, and Microsoft Dynamic AX
• Processed weekly check runs and wires as necessary for invoices
• Special projects as necessary; Prepared 1099/1096 filings; collect W9 Education:
University of Phoenix Bachelor of Science in Information Technology Additional Qualifications:
• Bilingual – English, Spanish
• Expertise in internet research as well as in a wide range of software programs such as Outlook, Microsoft Word, Excel, Enertia, ADP, Oracle, Bolo, Cortex, Open Invoice, Oildex, SAP, Microsoft Dynamics AX, Sun Microsystems, Power Point, SharePoint, Concur and MAS500
• Invoice processing, data entry, filing, background checks, 1099 filing and billing
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