Document Controller Senior
Resume:
Curriculum Vitae of Sikhulisele Nxumalo (Skhulu)
Position: Senior Document Controller (with 17 years of experience) Location: 81 Zone 7 EXT 1, Sebokeng, Gauteng
Email: *************@*****.***
Cell No: 073-***-****
Nationality: South African
Passport No: A04976452
Availability: Calendar month (negotiable)
Valid passport: Yes
Date of Birth: 09 March 1985
Languages: English, Zulu, Xhosa, Sesotho and Setswana Profile
• I am a procedure driven Senior Document Controller with over 17 years of progressive and hands-on experience managing documentation.
• I had 6 Document Controllers reporting to me.
• I am a strong team player that possesses the communication skills to actively lead a team.
• This has been the success behind the completion and documentation handover to clients of more than one big project.
• I intend to continue this trend into the future.
• My experience has provided me with valuable knowledge regarding oil and gas, mining, energy & power, construction projects.
• I can bring to the table a technical understanding with the foundation of skills to develop and implement EDMS.
• I have a Certificate in Developing and Implementing Electronic Data and Record Management System. Qualifications
SACAS
Course: ISO 9001:2005 Certificate
Prospen Africa,
Course: Developing and Implementing Electronic Data and Record Management System Cert Course benefits:
• Understand the legal environment surrounding electronic documents and records.
• Understand the policy and procedures which need to be created and implemented.
• Understand the core components that make up an EDRMS system and how to evaluate which components are required in their organizations.
2
• Be able to plan for and compose the team who are needed to conduct the implementation.
• Develop a classification scheme.
• Be able to implement a records retention schedule
• Create an inventory of records in the organization
• Determine the current maturity and readiness of the organization to implement EDRMS. THINK 360
Course: Microsoft Office Excel 2016 Level 3 Certificate March 2019
THINK 360
Course: Data Analysis with Pivot Tables Certificate March 2019
PM. Ideas
Course: Project Administrator Certificate
27 September 2010 – 29 September 2010
Oxbridge Academy
Course: Safety Management Diploma
Student No: L1124367
Modules:
• Legal Principles 1
• Legal Principles 2
• Management Principles
• Safety Management 1
• Safety Management 2
Education Alive Secondary School
Grade 12 Certificate
Work experience
Ivanhoe Mine
Senior Document Controller, on Kamoa & Smelter Mining Project June 2023 - current
• Development & Implementation of the Electronic Document Management System
• Development & Implementation of meta-data based structure (Interim solution)
• Development of Project Document Control procedures/Document Control SOP, 3
• Oversee 6 Document Controllers different projects
• Managing 2 Archive Administrators to scan large volume of historical hard copies and save them in electronic document management system.
• Implement hard copy archiving system
• Implement a records retention schedule
• Ensure the safekeeping, updating of all company data and documents
• Assist internal clients with retrieval of company data and documents,
•
• Creating document control folder structure for projects
• Auditing site document controllers
• Leasing with 3rd party organizations such as the Suppliers/Vendors, Contractors & EPCM’s
• Be able to plan for and compose the team who are needed to conduct the implementation.
• Managing all three projects DC mailbox.
• Be able to implement a records retention schedule
• Create an inventory of records in the organization
• Keeping record of all drawings transmitted to site for construction
• Managing project related document control system EDMS
• Issuing Drawings in accordance with project procedures
• Allocation of project document numbers
Ivanhoe Mine
Senior Document Controller, on Kipushi Mining Project September 2022 – June 2023
• Oversee 2 Document Controllers
• Training DC InEight (DRA system)
• Managing all Ivanhoe Mine Projects, KICO, Kamoa, Smelter & Platreef
• Understand the policy and procedures.
• Understand the core components that make up an EDRMS system and how to evaluate which components are required in their organizations.
• Be able to plan for and compose the team who are needed to conduct the implementation.
• Be able to implement a records retention schedule
• Issuing drawings and documents for review and approval
• Manage drawings and documents register
• Send a weekly report to project manager on project deliverable
• Determine the current maturity and readiness of the organization to implement EDRMS.
• Keeping record of all drawings transmitted to site for construction
• Managing project related document control system EDMS 4
• Issuing Drawings in accordance with project procedures
• Allocation of project document/drawing numbers
• Tracking location of engineering drawings and documents Reason for leaving: internal transfer to Kamoa & Smelter Mining Project Transnet
SharePoint Administrator / Document Controller
September 2017 – September 2022
• Management SharePoint sites for TPT projects
• Grant SharePoint access to users
• Provide training to new users on share point
• Update documents register
• Maintaining revisions / versions of the documents
• Receive, issue, register and distribute documentation to and from client, sub-contractors and internal engineers
• Managing project related document control system
• Manage all documents according to project documentation procedure.
• Assist with retrieval of documentation from SharePoint
• Co-ordinate all processes in the project documentation space Helping various engineering disciplines such as electrical, mechanical, civil, piping, instrumentation on documentation and record management
• Keeping record of all drawings transmitted to site for construction
• Managing project related document control system EDMS
• Issuing Drawings in accordance with project procedures
• Allocation of project document/drawing numbers
• Tracking location of engineering drawings and documents
• Provide support to all project participants in Document Control practice
• Squad Check
• Creating a weekly and monthly deliverables register as requested by Project Manager
• Archiving
• Assist Lead Document Controller with the handover of the final project documentation to the client
• Filing, copying, scanning, CD burning
• Loading Documents in Ipas / Workshare
• Participate in broader Project Document Control initiatives under the direct of the Project Document Control Lead
• Distributing Drawings
• Scanning and renaming
• Taking care of the documents or drawings that are issued for review, if they signed or not.
• Making Copies
Reason for leaving: Relocated to Johannesburg
5
Murray and Roberts
Site Document Controller, Power & Energy Project
February 2017 – September 2017
• Receive issue, register and co-ordinate the correct distribution allocation of all official
• correspondence and project related documents between the Client and Murray & Roberts power & energy (MRPE), as well as between MRPE and sub-contractors, 3rd parties and vendors, etc
• Managing Large volume of technical documents and drawing
• Managing project related document control system EDMS
• Management QC electronic and hard copy files
• Ensure that the documents conform to the project numbering system, as applicable
• Handle both electronic and hard copy filing
• Tracking location of engineering drawings and documents
• Assisting with enquiries to retrieve and distribute required documentation
• Creating a weekly and monthly deliverables register as requested by Project Manager
• Managing project related document control system Reason for leaving: End of contract
Transnet
Document Controller Specialist, Oil & Gas Project NEC Contract. July 2013 – February 2016
• Managing SharePoint site
• Assist document control manager to develop document control procedure
• Managing project related document control system EDMS
• Assist document control manager to develop document numbering procedure
• Grant SharePoint access to users
• Provide training to new users
• Create taxonomy structure for each project
• Receive, issue, register and distribute documentation to and from client, sub-contractors and internal engineers
• Managing project related document control system
• Tracking location of engineering drawings and documents
• Setup the project document control hard copy filing system
• Handle both electronic and hard copy filing
• Loading documents on SharePoint
• Create a documentation register
• Providing training to employees on SharePoint
• Filing, copying, scanning, CD burning
6
• Creating a weekly and deliverables register as requested by Project Manager
• Distribution of documentation as per distribution matrix
• Quality check of documentation (signatures, revision, numbering and dates)
• Maintaining revision control
• Assisting with enquiries to retrieve and distribute required documentation Reason for leaving: End of contract
Murray and Roberts Power & Energy
QC Site Document Controller, Power & Energy Project March 2011 – July 2013
• Receive, issue, register and distribute large volumes of technical documentation, including site Instructions, procedures, method statement, quality control plan, welding procedure specification and procedure qualification record.
• Managing project related document control system
• Helping various engineering disciplines such as electrical, mechanical, civil, piping, instrumentation on documentation and record management
• Creating Transmittals and sending them
• Perform Document Control duties as may be directed by the lead Document Controller
• Tracking location of engineering drawings and documents
• Handle both Electronic and Hard copy filing and distribution
• Quality check of documentation (signatures, revision, numbering and dates)
• Issuing Vendor Documentation
• Issuing Drawings to Squad check
• Maintaining Revision control and distribution of Project controlled documents
• Assisting with enquiries to retrieve and distribute required documentation
• Administrative tasks including document control, printing, filing, copying, scanning Reason for leaving: End of contract
Hatch
Document Controller, Construction Projects
May 2007 – March 2011
• Receive, issue, register and distribute large volumes of technical documentation from/to client and many other parties
• Helping various engineering disciplines such as electrical, mechanical, civil, piping, instrumentation on documentation and record management
• Keeping record of all drawings transmitted to site for construction
• Managing project related document control system EDMS 7
• Issuing Drawings in accordance with project procedures
• Allocation of project document/drawing numbers
• Tracking location of engineering drawings and documents
• Provide support to all project participants in Document Control practice
• Squad check
• Creating a weekly and monthly deliverables register as requested by Project Manager
• Archiving
• Assist Lead Document Controller with the handover of the final project documentation to the client
• Filing, copying, scanning, CD burning
• Loading Documents in Ipas / Workshare
• Participate in broader Project Document Control initiatives under the direct of the Project Document Control Lead
• Distributing Drawings
• Scanning and renaming
• Taking care of the documents or drawings that are issued for review, if they are signed or not.
• Making Copies
Reason for leaving: looking for new challenges and industry exposure Additional information
Skills
• Pay attention to details
• Organized
• Communication
• Prioritize on important and urgent task
• Time management
Computer Programmes
• Ipas DM
• InEight
• SharePoint
• Aconex
• eB Docs
• Microsoft Outlook
• Excel
• SAP
• MS Word
• Adobe Acrobat Professional
• Bulkloader
• ProjectWise
8
• Rename it
• DMS
• Docwize
• PDF Stamper
• SPF (Smart Plant Foundation) / EDMS
Reference:
Johan Hitchcock (Group Document Control Manager)
Ivanhoe Mines
Cell No: 062-***-****
Contact this candidate