Vice President - Payroll Manager

TERENCE SY

New York, NY 917-***-**** **.*********@*****.*** Linkedin.com/in/terence-sy-0158a216

Vice President, Payroll Operations / Payroll Manager

Extensive experience overseeing complex multi-state and global payroll operations in compliance with tax regulations, labor laws, and corporate policies, the majority in financial services. Guided the implementations of advanced payroll systems and automation initiatives that optimized Payroll, HR, and Benefits data processes for enhanced employee satisfaction and operational excellence. Recognized for fostering collaborative team environments that drive efficiency, productivity, and organizational success. Leveraged data analytics and advanced technologies to identify opportunities for innovation, mitigate potential risks, and provide actionable insights to executive leadership for continuous process improvements.

CORE SKILLS

Payroll/HRIS End-to-End Operations Management • Upstream/Downstream Workflow • General Ledger Reconciliation • Equity Compensation & Benefits Administration • Payroll Data Integrity Assurance • Process Optimization • Payroll Policy Development • SOX Compliance • Global Payroll • Tax Reconciliation • Issue Resolution • Regulatory Compliance • Audit Coordination • Advanced Systems Implementation • Stakeholder/Employee Engagements • Multi-team Cross-functional Collaborations

TECHNICAL SOFTWARE SKILLS

Payroll: ADP (WFN Workforce Now, Enterprise EV5/6, Payforce, PCPW, Smart Compliance) • Workday/OSV • Dayforce (Ceridian) • Trinet (PEO) • UKG (UltiPro) • PeopleSoft HCM/HRIS: ADP • Workday • Dayforce • PeopleSoft/PBI • Oracle

Other Systems/Applications: Fidelity • Empower • Acumatica • SAP • PAYCHEX • COMPUPAY • Solomon • Elite Enterprise • Peachtree • QuickBooks • Slack • JIRA Microsoft Office Suite: (Excel, Word, Outlook, PowerPoint)

PROFESSIONAL EXPERIENCE

Moelis and Company • New York, NY August 2024 – November 2024

Vice President, Payroll Manager

Collaborated with HR and Compensation teams to refine payroll, benefits, and equity payment processes, using Workday/OSV and Trinet to process multi-state payroll and HRIS management, and Fidelity for 401(k) administration. Tested and validated open enrollment and multiple interface data workflows for 2025 in collaboration with HR/Benefits teams during year-end engagement.

Ensured accurate, timely and prompt delivery of payroll for 900 employees including equity/stock compensation to senior executives by managing semi-monthly and off-cycle payroll processes across multiple US states.

Analyzed federal and multi-state tax issues triggered by agency notices to ensure compliance and resolve tax issues.

Generated W-2c corrections to adjust for clawback payments by accurately addressing discrepancies in supplemental payments following voluntary employee terminations.

Improved Workday payroll processes by reviewing and updating key operating procedures and employee self-service, elevating workflow efficiency, and strengthening internal controls.

Guaranteed accurate payroll funding and Payroll Accounting/General Ledger reconciliation through semi-monthly data validations, reviewing before finalizing settlements, and integration of payroll and HR data.

DWS Group (DWS Investment Management Americas) / Deutsche Bank • New York, NY June 2022 – April 2024

Senior Payroll HR Relationship Manager / HRIS

Implemented a new payroll system transitioning from ADP WFN/Enterprise to Dayforce. Utilized Workday and ADP/Dayforce systems integration to manage semi-monthly, off-cycle, stock/equity and year-end payrolls for US multi-state, Canada, Germany, and the UK, covering 8,000+ employees for Deutsche Bank and 800+ employees for DWS.

Managed HRIS, Payroll, and Benefits data using Workday to ADP/Dayforce systems integration to achieve upstream/downstream validation and workflow objectives with cross-functional collaborations with Total Rewards, HR Compensation, Advisory, Onboarding, Benefits, Global Mobility, and Legal teams.

Upgraded HR Connect/Help online platform via global partnerships across the Americas, EMEA, and APAC regions.

Resolved Payroll Accounting General Ledger discrepancies to produce accurate payroll journals with the Governance team.

Addressed complex Federal and multi-state tax issues to ensure compliance with regulatory requirements.

Adjusted W-2 by producing W-2c following receipt of clawback payments due to voluntary employee terminations.

NYU Langone Health System • New York, NY January 2020 – June 2022

Asst. Payroll Finance Manager – Data Management / HCM/HRIS

Oversaw multi-state payroll operations for 50,000+ corporate, non-union/union employees across diverse cycles (bi-weekly, weekly, monthly, retro, off-cycle, and year-end) while leveraging PeopleSoft / PBI to maintain Finance Data Management and enhance HRIS functionality. Led UAT teams for Payroll, HCM, and HRIS system code updates to improve system functionality and minimize operational disruptions.

Elevated efficiency and accuracy in monthly salary transfers by upgrading the process and operating procedures from a manual to an automated online system for grants and non-grants transactions.

Validated payroll and finance data integrity through payroll journal creation, general ledger reconciliation, and post-payroll analysis for accuracy and alignment.

Nomura Holding America, Inc. • New York, NY November 2010 – September 2019

Vice President, Payroll Manager / HRIS

Spearheaded semi-monthly, monthly, off-cycle, stock/equity and year-end payroll processing for 3000+ employees across multiple states using Peoplesoft, ADP WFN/Payforce, UKG, and Mitrefinch-Advance Systems. Processed payroll journal entries for General Ledger reporting to ensure accurate financial reporting and seamless integration with the PeopleSoft-Oracle accounting system. Conducted quarterly and year-end audits and analysis of W-2 Management Reports to ensure compliance prior to final W-2 form distribution. Led payroll processing for Japan, Bermuda, Brazil, and Canada regions with HR Mobility Teams and conducted reconciliation/validation analysis before finalization.

Identified areas for improvement and recommended enhancement practices through testing and assessment.

Guided the successful implementation of the UKG Payroll System, leading multiple phases of parallel testing and UAT in collaboration with HR, HRIS, HRIT and Benefits teams.

Investigated and resolved complex federal and multi-state withholding tax issues with the payroll tax service provider.

Executed 401(k) audit processes with the Benefits team and deferred compensation (stock/equity) distributions with the HR Compensation team.

Generated/Validated Payroll Accounting General Ledger per payroll cycle to ensure accurate payroll journals.

Collaborated with HR Business Partners to communicate collection of clawback payments following voluntary employee terminations to adjust and correct W-2 by generating W-2c upon receipt of payment.

L-3 Communications Corp (L3 Harris Technologies) • New York, NY May 2007 – June 2010

Payroll Manager – Accountant / HRIS Specialist

Managed multi-state payroll operations for 20,000+ employees across bi-weekly, monthly, off-cycle, stock/equity and year-end payroll cycles using Ceridian Source 550, Ceridian Web and SAP systems. Delivered timely Corporate Payroll Reconciliation Master (CPRM) reports by conducting parallel analyses with payroll registers. Compiled and analyzed payroll journal entries to support General Ledger reporting for bi-weekly, off-cycle and year-end payrolls.

Optimized employee benefits management by maintaining 401K and ESPP vendor records and ensuring member updates.

Prepared salary/supplemental earnings reports for TIP (Tax Information Package) in compliance with DCAA requirements.

EARLIER EXPERIENCE

Payroll Manager (Temp): June 2024 to August 2024): Success Academy Charter Schools Inc.

Payroll Manager (Temp): April 2024 to June 2024): Paths Management, Inc.

Senior Banking Officer – Payroll / HRIS Specialist: Bank of Tokyo-Mitsubishi UFJ, Ltd. Payroll Manager / HRIS Specialist: DB Zwirn & Co., LP Payroll Administrator – Accountant / HRIS Analyst: Coudert Brothers, LLP

EDUCATION

Bachelor of Business Administration (BBA), Major: Public Accounting Pace University

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