Project Administrator Records Specialist

Velda Saldana

** **** ***** #*

San Jose, Ca ****5

(408) 835 - 1682

*********@*****.***

EXPERIENCE

Swenson Builders Inc, SF Bay Area

Project Administrator January 2014 – October 2024

• Project Administrator for multi-family mixed use new construction

• Procore Administrator, Safety Oriented

• OSHA 30 Hour Certified, CPA Certified

• Managed and organized ongoing projects and activities for Project Managers.

• Maintained subcontractor distribution logs and tracked project-related procedures, including certificates of insurance, subcontractor Illness & Injury Prevention Programs, MSDSs, RFIs, RFQs, submittals, transmittals, and change orders for owners and subcontractors.

• Facilitated process improvement, onboarding, and safety orientation for new subcontractors.

• Ensured contract adherence and managed process documentation.

• Coordinated project directories and maintained job-specific photographs.

• Facilitated safety trainings, monitored PPE use and answered all employee questions

• Compiled daily work reports and maintained office supplies and equipment.

• Coordinated with suppliers, service providers, and subcontractors for onsite construction needs.

• Scheduled inspections, maintained calendars, and coordinated meetings.

• Coordinated project directories and maintained job-specific photographs.

• Assembled close-out documents for projects, including O&M manuals, as-builts, and warranties.

Projects

• Holden II Community Build, San Jose - DECEMBER 2023 - OCTOBER 2024

• 412 Madison Project, Oakland - MARCH 2023 - DECEMBER 2023

• Jackson at 6th/ Japan Town, San Jose - FEBRUARY 2019 - MARCH 2023

• Century Towers Project, San Jose - JANUARY 2014 - FEBRUARY 2019 Hewlett Packard, Palo Alto

Executive Admin/Engineering Support October 1980 – July 2009

• Pricing Coordinator, Engineering Support, Product Lifecycle, Logistics, GSA Contract Support, Administrative Assistant, Executive Admin, IT Coordinator, Legal Records Specialist. EDUCATION

San Jose State University, San Jose

BA in Communications, Minor in Business – completing Evergreen Valley College, San Jose

AA in Communications

LANGUAGES

ENGLISH, SPANISH Bi-Lingual, fluent spoken language and written proficiency

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