Legal Assistant Executive
Resume:
Ketty Y. Calzadilla-
Boffo
Experienced Paralegal Transitioning to
Executive Assistant Role
********@***.***
Mchenry, IL
Work Experience
Paralegal
RONALD L. BELL ASSOCIATES, P.C
September 2017 - Present • Libertyville, IL
Prepare Petitions, Motions, Interrogatories, and Requests For Production, Subpoenas, and Notices For Deposition, Financial Affidavits. *Open, Close And Manage Client Files; Maintain Legal Forms And Publications. *Extensive coordination of daily calendar to include scheduling of all staff and client appointments and assist in keeping attorneys on schedule at all times; *Direct administrative support to owner of firm; *Answer/screen/initiate phone calls and emails *Translate For Spanish Speaking Clients During Meetings With Attorneys, Court Hearings, Depositions And Filling Out Forms. *Perform Research On Internet.
Legal Assistant
SWANSON, MARTIN & BELL, LLP
April 2024 - February 2025
• Strictly insurance defence firm, working with three attorney's preparing documents, i.e., complaints, motions, notices, e-filing same, maintain attorney's' calendars, opening new files, time entry, preparing expense reports
(Chrome River), order medical records, scheduling depositions where many parties are involved, use of Microsoft skills Word, Outlook, Excel and PowerPoint and Document Management System (DMS) IManage . Legal Assistant/Paralegal
KELLY, MATUSZEWICH & ANDRLE, P.C
November 2021 - May 2022 • Lake in The Hills
• Assisted Partners in the firm in Litigation, Family Law, Criminal, Traffic and other matters
• Responsible for all administrative functions, docketing and maintaining all legal files, including opening and closing files, maintained shared and individual office calendars using Outlook
• Edited and formatted all legal documents, including preparing draft motions, orders, pleadings, exhibits, certificates of service, notices, preparing and filing wills, trusts, powers of attorney for health care and property, open probate files with the court, preparing notices for publication for Chicago Law Bulletin and Northwest Herald, acquired Letters of Office, prepared final accounting for estate
• Handled online case filing through the Odyssey System, I2File.net and all filings at the Circuit Court, Federal Court, Appellate Court and State Supreme Court levels in Cook and adjacent counties, including serving copies of all filings on opposing counsel as well as co-counsel
• Assist attorney's with licensing matters for clients, i.e., researching individuals' states, counties and local government's requirements, gathering required information, filling out forms, performing due diligence
• Assist attorney's with corporate matters, incorporating, organising new entities, dissolving businesses, maintaining corporate minute books, and prepare stock certificates
• Help with working on Trusts, Wills and Estate and Wealth Management as directed; responsible for managing and directing trust activities; transferring assets into Trusts; handle Trust accounts provide assistance where needed
• Served as translator for Spanish speaking clients
• Assisted attorney's with discovery, legal research, drafting correspondence, entering data into Legal Assistant/Paralegal
Family Law Software
March 2020 - October 2020 • Arlington Heights
• Assisted Litigation Partner in the firm, as well as an Associate
• Responsible for all administrative functions, docketing and maintaining all legal files, including opening and closing files, maintained shared and individual office calendars and coordinating travel arrangements
• Edited and formatted all legal documents, including preparing draft motions, orders, pleadings, exhibits, certificates of service, notices, lis pendens notices, filing foreclosures, preparing notices for publication for foreclosure and sheriff sales, preparing sheriff documents after foreclosure was entered, table of contents and table of authorities
• Help with working on Trusts, Wills and Estate and Wealth Management as directed; responsible for managing and directing trust activities; transferring assets into Trusts; handle Trust accounts provide assistance where needed
• Assist attorney's with corporate matters, incorporating, organising new entities, dissolving businesses, maintaining corporate minute books, and prepare stock certificates
• Handled online case filing through the ECF system and all filings at the Circuit Court, Federal Court, Appellate Court and State Supreme Court in Cook and Collar counties, including serving copies of all filings on opposing counsel as well as co-counsel
• Responsible for all PCLaw and Time Matters entries, and kept track of all expenses and assigned them to the proper cases
• Perform research on internet within individual states, counties and local jurisdictions to gather licensing information for attorney's to ascertain compliance with each for firm and clients
• Conduct research.
Legal Assistant/Paralegal
TORHORST LAW OFFICES, LLC
September 2019 - February 2020 • Lake Geneva
• Manage and maintain office; perform receptionist duties, collect and record earnest money
• Process payments to subcontractors on construction draws our office managed fir clients
• Respond to questions from clients and attorney's
• Provide administrative and clerical support to attorney's as requested
• Managed incoming and outgoing email transmissions
• Perform Research on the Internet
• Perform research in individual states, counties and local jurisdictions to gather licensing information for attorney's to ascertain compliance with each for firm and clients, including but not limited to, gathering information, filling out forms, performing due diligence
• Assist attorney's with corporate matters, incorporating, organising new entities, dissolving businesses, maintaining corporate minute books, and prepare stock certificates. Client Services Coordinator BETTER HOMES & GARDENS REAL ESTATE
STAR HOMES
May 2018 - September 2018 • McHenry
• Managed incoming and outgoing email transmissions
• Perform receptionist duties
• Schedule showings, open houses, inspection, appraisals, etc.
• Order title, surveys, etc.
• Manage social media (Instagram, Facebook and LinkedIn)
• Handle all buyer/seller listing paperwork (via DocuAgent or DocuSign) and earnest money. Paralegal
RONALD L. BELL & ASSOCIATES, P.C
September 2017 - February 2018 • Libertyville
• Prepare Petitions, Motions, Interrogatories, and Requests for Production, Subpoenas, and Notices for Deposition, Financial Affidavits
• Open, Close and Manage Client Files; Maintain Legal Forms and Publications
• Extensive coordination of daily calendar to include scheduling of all staff and client appointments and assist in keeping attorney's on schedule at all times
• Direct administrative support to owner of firm
• Answer/screen/initiate phone calls and emails
• Translate for Spanish Speaking Clients During Meetings with Attorneys, Court Hearings, Depositions and Filling Out Forms
• Perform Research as needed.
Paralegal
BRUNING & ASSOCIATES, P.C
May 2016 - June 2017 • Crystal Lake
• Extensive coordination of daily calendar to include scheduling of all staff and client appointments and assist in keeping attorney's on schedule at all times
• Direct administrative support to owner of firm
• Answer/screen/initiate phone calls and emails
• Prepare Petitions, Motions, Interrogatories, and Requests for Production, Subpoenas, and Notices for Deposition, Financial Affidavits
• Help with working on Trusts, Wills and Estate and Wealth Management as directed; responsible for managing and directing trust activities; transferring assets into Trusts; handle Trust accounts provide assistance where needed
• Open, Close and Manage Client Files; Maintain Legal Forms and Publications
• Translate for Spanish Speaking Clients During Meetings with Attorneys, Court Hearings, Depositions and Filling Out Forms
• Perform Research as needed.
Paralegal
BRUNING ASSOCIATES, P.C
May 2016 - June 2017 • Crystal Lake, IL
Extensive coordination of daily calendar to include scheduling of all staff and client appointments and assist in keeping attorneys on schedule at all times; *Direct administrative support to owner of firm; *Answer/screen/initiate phone calls and emails *Prepare Petitions, Motions, Interrogatories, and Requests For Production, Subpoenas, and Notices For Deposition, Financial Affidavits. *Open, Close And Manage Client Files; Maintain Legal Forms And Publications.
*Translate For Spanish Speaking Clients During Meetings With Attorneys, Court Hearings, Depositions And Filling Out Forms. *Perform Research On Internet.
Paralegal
BUSH & HEISE
October 2015 - May 2016 • Barrington
• Typing, proofreading, copying and distribution of correspondence and legal documents
• Scheduling meetings and conference calls for team members and other participants
• Arranging travel itineraries for principals
• Managing calendars of principals
• Receiving and directing visitors to appropriate areas
• Open, Close and Manage Client Files; Maintain Legal Forms and Publications
• Translate for Spanish Speaking Clients During Meetings with Attorneys, Court Hearings, Depositions and Filling Out Forms
• Perform research on the Internet to assist attorney's in researching legal precedent to support a legal standing
• Perform research on the internet within individual states, county and local jurisdictions to gather licensing information for attorney's to ascertain compliance with each for firm's and clients, including but not limited to, gathering information, filling out forms, performing due diligence
• Help with working on Trusts, Wills and Estate and Wealth Management as directed; responsible for managing and directing trust activities; transferring assets into Trusts; handle Trust accounts provide assistance where needed
• Assist attorney's with corporate matters, incorporating, organising new entities, dissolving businesses, maintaining corporate minute books, and prepare stock certificates Paralegal
BUSH HEISE
October 2015 - May 2016 • Barrington, IL
Typing, proofreading, copying and distribution of correspondence and legal documents. *Scheduling meetings and conference calls for team members and other participants. *Arranging travel itineraries for principals. *Managing calendars of principals. *Receiving and directing visitors to appropriate areas. *Open, Close And Manage Client Files; Maintain Legal Forms And Publications. *Translate For Spanish Speaking Clients During Meetings With Attorneys, Court Hearings, Depositions And Filling Out Forms. *Perform Research On Internet. Paralegal
MELEI, PETESCHE
January 2014 - June 2015 • SPENCER
• Provided Executive and Administrative Support to Partners and Associates
• Drafted, Proofread and Edited Standard Legal Documents, Reports, Forms, Charts, Correspondence and Contract in the Areas of Litigation, Family Law, Personal Injury, Estate, Corporate and Real Estate Law (Commercial and Residential)
• Transcribed Dictation of Correspondence, Legal Briefs, Forms and Reports
• Prepared Complaints, Interrogatories, and Requests for Production, Subpoenas, and Notices for Deposition
• Opened, Closed and Managed Client Files; Maintained Legal Forms and Publications
• Assisted in the preparation and electronic filing Of Bankruptcy Petitions Using E-Z Filing
• Assisted in the preparation and formation of corporate entities, i.e., Corporations, LLC's, Not - for - Profit
• Assisted in the preparation of Leases and Contract, Redlined Revisions
• Assist attorney's with corporate matters, incorporating, organising new entities, dissolving businesses, maintaining corporate minute books, and prepare stock certificates
• Completed Documents for Residential and Commercial Real Estate Transactions
• Help with working on Trusts, Wills and Estate and Wealth Management as directed; responsible for managing and directing trust activities; transferring assets into Trusts; handle Trust accounts provide assistance where needed
• Communicated with Title Companies, Banks, Mortgage Companies, and Surveyors
• Translated for Spanish Speaking Clients During Meetings with Attorneys, Court Hearings, Depositions and Filling Out Forms
• Performed Research.
Paralegal
ROTHMELEI
January 2014 - May 2015 • Crystal Lake, IL
Provided Executive and Administrative Support To Partners and Associates. *Drafted, Proofread and Edited Standard Legal Documents, Reports, Forms, Charts, Correspondence and Contracts in the Areas of Litigation, Family Law, Personal Injury, Estate, Corporate and Real Estate Law (Commercial and Residential). *Transcribed Dictation of Correspondence, Legal Briefs, Forms and Reports. *Prepared Complaints, Interrogatories, and Requests for Production, Subpoenas, and Notices For Deposition. *Opened, Closed and Managed Client Files; Maintained Legal Forms And Publications. *Assisted in The Preparation and Electronic Filing Of Bankruptcy Petitions Using E-Z Filing.
*Assisted in The Preparation and Formation of Corporate Entities, I.E., Corporations, Llcs, Not-For-Profit. *Assisted in The Preparation Of Leases And Contracts, Redlined Revisions. *Prepared Corporate Documents, I.E. Stock Certificates, Minutes, Corporate Books. *Completed Documents For Residential And Commercial Real Estate Transactions *Communicated With Title Companies, Banks, Mortgage Companies, and Surveyors. *Translated For Spanish Speaking Clients During Meetings With Attorneys, Court Hearings, Depositions and Filling Out Forms.
*Performed Research On Internet.
Legal Assistant
MELEI, PETESCHE
June 2008 - August 2013 • Chicago
• Provided Executive and Administrative Support to Partners and Associates
• Timely preparation and submission of all assigned projects to include, but not limited to transcription of voicemail messages, type/compose correspondence, engagement letters or documents; internet research as requested; review
/distribute mail for attorney's review and respond to inquiries as appropriate; organising/tracking of expenses; all travel and social arrangements as requested
• Assisted in the Preparation OF Corporate and Real Estate Transactional Documents, Redlined Revisions Prepared Annual Reports and Corporate Minutes with Clients; Created and Updating Corporate Books
• Assist attorney's with corporate matters, incorporating, organising new entities, dissolving businesses, verifying corporate/LLC's standing
• Help with working on Trusts, Wills and Estate and Wealth Management as directed; responsible for managing and directing trust activities; transferring assets into Trusts; handle Trust accounts provide assistance where needed
• Transcribed Dictation of Correspondence, Legal Briefs, Forms and Reports
• Open, Close and Manage Client Files; Maintained Legal Forms and Publications
• Prepared Complaints, Interrogatories, and Requests for Production, Subpoenas, and Notices for Deposition
• Scheduled Depositions and Conferences; Provide Client Support
• Translated for Spanish Speaking Clients During Meetings with Attorneys, Court Hearings, Depositions and Filling Out Forms
• Perform research on the Internet to assist attorney's in researching legal precedent to support a legal standing
• Perform research within individual states, county and local jurisdictions to gather licensing information for attorney's to ascertain compliance with each for firm and clients, including but not limited to, gathering information, filling out forms, performing due diligence.
Legal Assistant
KELLY, OLSON, MICHOD, DEHAAN RICHTER, L.L.C
June 2008 - August 2013 • Chicago, IL
Provided Executive and Administrative Support To Partners And Associates. *Timely preparation and submission of all assigned projects to include, but not limited to; transcription of voicemail messages, type/compose correspondence, engagement letters or documents; internet research as requested; review/distribute mail for attorney's review and respond to inquiries as appropriate; organization/tracking of expenses; all travel and social arrangements as requested; *Assisted In The Preparation Of Corporate And Real Estate Transactional Documents, Redlined Revisions.
*Prepared Annual Reports and Corporate Minutes with Clients; Created and Updating Corporate Books. *Transcribed Dictation of Correspondence, Legal Briefs, Forms and Reports. *Open, Close And Manage Client Files; Maintained Legal Forms and Publications. *Prepared Complaints, Interrogatories, and Requests for Production, Subpoenas, and Notices for Deposition. *Scheduled Depositions And Conferences; Provide Client Support And Relief. *Translated For Spanish Speaking Clients During Meetings With Attorneys, Court Hearings, Depositions And Filling Out Forms.
*Performed Research On Internet.
Legal Secretary
REGAS, FREZADOS DALLAS LLP
September 2007 - April 2008 • Chicago, IL
(to Partners and Associates) *Provided Executive And Administrative Support To Partners and Associates. *Drafted, Proofread and Edited Standard Legal Documents, Reports, Forms, Charts, Correspondence and Contracts in the Areas of Litigation, Family, Personal Injury, Estate, Corporate and Real Estate Law (Commercial and Residential).
*Transcribed Dictation of Correspondence, Legal Briefs, Forms and Reports. *Opened, Closed and Managed Client Files; Maintained Legal Forms and Publications. *Scheduled Depositions and Conferences; Provided Client Support and Relief. *Translated for Spanish Speaking Clients during Meetings with Attorneys, Court Hearings, and Depositions and filling out Forms. *Performed Research On Lexis/Nexis And Internet. Legal Secretary
MICHAEL BEST FRIEDRICH LLP
April 2006 - September 2007 • Chicago, IL
(to Partners and Associates) *Provided Executive and Administrative Support To Partners and Associates. *Drafted, Proofread and Edited Standard Legal Documents, Reports, Forms, Charts, Correspondence and Contracts in the Areas of Litigation, Family, Personal Injury, Estate, Corporate and Real Estate Law (Commercial and Residential).
*Transcribed Dictation of Correspondence, Legal Briefs, Forms and Reports. *Opened, Closed and Managed Client Files; Maintained Legal Forms And Publications. *Assisted With Real Estate and Landed Transactions; Prepared Documents, Redlined Revisions *Scheduled Depositions and Conferences; Provided Client Support and Relief.
*Translated For Spanish Speaking Clients During Meetings With Attorneys, Court Hearings, Depositions and Filling Out Forms. *Performed Research On Lexis/Nexis And Internet. Paralegal
Bruning & Associates
Education
EVEREST UNIVERSITY
Associates, Associates in Paralegal Studies
September 2010 - April 2014
Associates in Paralegal Studies
DEPAUL UNIVERSITY
September 1994 - June 1996 • Chicago
Skills
Quicken Commercial Real Estate Conduct Research Accounting Legal Research QuickBooks Manage Social Media Research Engagement DocuSign Travel Arrangements Excel Court Hearings Expense Reports Legal Documents
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