Contracts Manager / Contracts Paralegal / Notary Signing Agent

Kay L. Lilly

954-***-**** *********@*****.*** https://www.linkedin.com/in/kay-l-lilly-57aa559/

Profile of Qualifications

Dynamic and detail-oriented Paralegal and Contracts Manager with over 20 years of legal experience seeking to contribute expertise.

Proven ability to manage large-scale projects, streamline legal processes, and mitigate legal risks across various industries, including education, construction, and real estate.

Skilled in utilizing advanced contract lifecycle management (CLM) tools, database integration, and legal research to drive efficiency and ensure compliance.

Adept at managing multi-state corporate filings, legal documentation, and providing strategic legal support to senior counsel and cross-functional teams.

Strong organizational and communication skills with a commitment to upholding legal standards and operational excellence.

Professional Experience

KAY L. LILLY, CNSA – PEMBROKE PINES, FL 2017 – PRESENT

Florida Notary Signing Agent

Operates as a traveling Florida Notary Public and title company closing agent, conducting 1,000+ accurate residential mortgage loan refinances and various legal signings.

Specializes in accurate execution of powers of attorney, probate documents, and serving as a wedding officiant.

Manages all aspects of business operations, ensuring accuracy and compliance in notarizations and legal document signings.

Nova Southeastern University, Inc. – Davie, FL 2021 – 2023

Paralegal III

Led contract negotiations, execution, and management for a diverse range of agreements including construction, real estate, student internships, leases, and event sponsorships, ensuring compliance and mitigating legal risks.

Streamlined contract processes using contract lifecycle management (CLM) tools, such as Optimus eContracts and dual DocuSign accounts, improving contract processing speed and accuracy.

Spearheaded the integration of new database systems to enhance contract entry and management workflows across departments and reduce overall processing time.

Delivered comprehensive legal support to the Legal Affairs Department, contributing to timely and efficient contract execution and risk management.

ROYAL PALM COMPANIES, LLC – MIAMI, FL 2019 – 2021

Paralegal

Managed contract lifecycle for high-value commercial and residential construction projects, including the Paramount Miami Worldcenter and Legacy Hotel & Residences, ensuring seamless project execution.

Monitored due diligence status regarding multi-parcel real estate assemblage project.

Collaborated with in-house counsel to review and negotiate complex real estate agreements, safeguarding the company's legal interests in multi-million dollar developments.

Oversaw corporate compliance and filings for a diverse portfolio of entities, managing the legal documentation for mergers, acquisitions, and new business formations.

Coordinated corporate renewals across multiple states, maintaining legal compliance for 80+ entities and ensuring up-to-date filings.

ADLER REALTY SERVICES LLC - PEMBROKE PINES, FL 1998 – 2016

Assistant Property Manager; 2015 – 2016

Managed operations for a Class A commercial office building, handling tenant relations, lease administration, and coordinating maintenance efforts, driving tenant satisfaction and retention.

Streamlined tenant onboarding processes, ensuring timely lease preparation, signage updates, and move-in logistics.

Kay L. Lilly 954-***-**** Page 2

Professional Experience, Continued

Acted as the primary liaison for City building inspections, maintenance, and operational improvements, reducing service disruptions and enhancing tenant experience.

Optimized mail distribution systems, improving operational efficiency and tenant communication.

Answered telephones for Executive Suite tenants; greeted and escorted Executive Suite tenants’ guests to their destinations.

ADLER REALTY SERVICES LLC – DORAL, FL

Contracts Manager / Paralegal; 2014 – 2015

Led contract review, approval, and negotiation for all commercial leases, property maintenance agreements, and construction contracts.

Managed contract administration for over 10 million square feet of commercial real estate across six states, mitigating legal risks and ensuring compliance.

Conducted confidential background and credit checks for prospective tenants, ensuring thorough evaluations and minimizing risk.

Oversaw the preparation and filing of formation documents for corporate entities and real estate brokerages.

Provided expert legal guidance and training to company stakeholders, ensuring alignment with legal policies and procedures.

ADLER REALTY SERVICES LLC – DORAL, FL

Executive Assistant to Executive Vice President / Paralegal / Contracts Manager; 1998 – 2014

Provided dynamic administrative and operational support to the E.V.P. while simultaneously assisting legal and real estate departments with executive tasks.

Managed contract negotiations for commercial leases, lease assignments, and property maintenance, providing consistent support to executives and in-house legal teams.

Developed and maintained legal document templates and operational manuals for the company’s real estate and corporate functions.

Trained new personnel in legal and property management practices, enhancing department efficiency and legal compliance.

Initially also served as Office Manager; interviewed candidates for new company positions; planned executive luncheons; made travel arrangements for E.V.P.; relieved Receptionist for lunch breaks.

Education & Professional Development

Bachelor of Science, Psychology, Nova Southeastern University, Fort Lauderdale, FL (Dean’s List Recipient)

Paralegal Studies Program, Broward College, Fort Lauderdale, FL

Additional Certifications & Licensures: Florida Real Estate Sales Associate License (Active); Florida Notary Public (Active); Florida Notary Signing Agent

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