Project Manager Management

Meeta Mashru

Mountain View, CA

Summary:

●Dynamic and results-driven Project Manager with extensive experience overseeing the end-to-end project lifecycle, ensuring timely and successful delivery of complex initiatives.

●Expert in adopting Agile methodologies for data analysis projects, driving continuous improvement and fostering effective collaboration across teams.

●Skilled in translating business requirements into technical specifications and leading the development of automation solutions, including RPA bots that improve operational efficiency.

●Adept at managing contract administration (Work Orders, Purchase Orders, MSAs) and working closely with legal and procurement teams to ensure compliance with company policies and regulations.

●Proven ability to develop project dashboards, monitor KPIs, and communicate effectively with stakeholders, ensuring transparency and alignment.

●Strong background in supplier evaluation and onboarding, as well as data governance and privacy compliance.

●Demonstrated success in managing relationships with internal teams, external partners, and vendors to achieve project goals.

Education:

Mumbai university

Bachelor's degree in economics and commerce, Business/Managerial Economics

Certifications:

Project Management Foundation Certification

SAFe 5.1 Certification

Skills:

●Management Tools SAFe and Scrum Project Management

●Atlassian-JIRA

●Capacity and Velocity

●Resource and Budgeting

●Atlassian-Confluence

●Prioritization and Estimation

●Project plan and timelines

●CA Agile (Rally)

●PI Planning

●Staffing and Estimation

●SharePoint drive

●Story Writing

●Release Planning

●PPM Optics

●Scrum of Scrums

●Support and Enhancements

●ServiceNow

●Dashboards and Charts

Change & Incident Management

Technical Skills:

●Agile and Scrum: 5+ years of experience applying Scrum and Scaled Agile techniques and principles as an Agile Project Manager, Scrum Master, Agile Coach, and RTE while managing offshore and onshore teams using Software Development techniques like Waterfall, Agile, SCRUM, Kanban, and Scrum-Waterfall Hybrid.

●Business and Management: 5+ years of project management experience, including managing budgets of up to $1 million, generating project plans and timetables, managing stakeholder expectations, and presenting to senior level executives.

●Budget/Finance Estimations: Worked with PMO on regular basis to track actual spending on budget, update forecasts and financials. Responsible for overseeing planning of entire project through budgeting using MS Project & PPM Optics. Managing Triple Constraints of the projects by handling Scope, Budget, and Time. Responsible for the Digital Asset Management System.

●Leading Effective Change: Led small group sessions for implementing change management and creating templates for implementing in projects. Impeccable work ethics and outstanding organization skills for Strategic Planning, Prioritization and Execution by using Lean Six-Sigma techniques.

●IT/Architect/Infrastructure: Handling and visualizing Data using MS Visio, Miro and Lucid chart for generating Use Cases, Class Diagrams, Entity relationship (ER), Sequence Diagrams, Activity Diagrams and Collaboration Diagrams for infrastructure and support. Along with preparing the data flow diagrams, designing Schemas, Fact tables, data analysis and data mapping for Data Analysis.

●Coaching/Collaboration: Generated various reports for team collaboration and to inspect and adapt on the product and the process by utilizing Sprint Burn Down Chart, Velocity and Coached Scrum team and Product Owner the three main pillars of scrum i.e., transparency, inspection, adaption.

●Testing/Validation: Helped the teams with testing techniques including Black-Box testing techniques such as Load Testing, Regression Testing, Unit and Functional Testing, Integration, System Testing and Performance Testing. validating PSPIs using Definition-of-Done for User Story and Definition of Ready for feature from the outcomes of each sprint.

Professional Experience:

Agama Solutions Inc, for Healthcare Clients Mar 2023 – Present

Project Manager

●Responsible for overseeing the entire project management process, spearheading the development and Managed end-to-end project lifecycle, ensuring quality from project kick-off to completion.

●Adopted Agile methodologies for data analysis projects, promoting iterative development and continuous improvement.

●Translated business requirements into clear and concise technical specifications for automation solutions.

●Actively participated in daily sprint meetings, fostering stakeholder interactions and effective contributions.

●Developed and implemented an RPA bot to automate data extraction from legacy healthcare systems, improving data accuracy and reducing manual effort by 40%.

●Oversee and manage the preparation, execution, and administration of Work Orders (WOs), Purchase Orders (POs), Master Service Agreements (MSAs), and other contractual documents.

●Collaborate with cross-functional teams, including legal, to ensure compliance and alignment with company policies and regulations.

●Develop, track, and update comprehensive project dashboards, providing insights on project health, key performance indicators (KPIs), and progress.

●Serve as a key point of contact for project teams, suppliers, and legal departments, ensuring clear and effective communication across all parties.

●Provide regular status updates to senior leadership, project sponsors, and stakeholders on the progress of contracts and ongoing projects.

●Foster strong relationships with internal teams, external partners, and vendors to facilitate project success.

●Conducted Gap analysis, feasibility studies, and impact analysis for proposed enhancements.

●Collaborate with the procurement and sourcing teams to evaluate and select new suppliers based on project needs, quality standards, and cost requirements.

●Implemented data governance policies for data access, retention, and disposal, ensuring compliance with industry regulations and internal data privacy standards.

●Assist in onboarding new suppliers, ensuring that all necessary documentation and agreements are in place for a smooth integration.

●Collaborated with cross-functional teams to identify and prioritize RPA opportunities, ensuring alignment with business goals.

Coretech Inc, Contract for Silicon Valley Bank, CA 03/2021 – 03/2023

Project Manager

This was an enhancement project to enhance existing AML platform by integrating features with Nice Actimize AML platform to provide security solutions for transactional risk management, compliance, and anti-money-laundering software for the financial services industry. Managed portfolio request and Maintained comprehensive portfolio documentation to Compile and maintained comprehensive portfolio documentation (project charters, risk assessments, status reports) ensuring accuracy and accessibility for stakeholders.

●Collaborated with cross-functional teams to facilitate effective communication and ensure alignment on strategic priorities.

●Maintained utmost discretion and professionalism when handling sensitive information and situations.

●Compile and maintain comprehensive documentation related to the portfolio, including project charters, risk assessments, and status reports.

●Ensure all documentation is accurate, up-to-date, and readily accessible to stakeholders.

●Adapted to a fast-paced environment, skilfully shifting tasks and priorities as dictated by changing circumstances.

●Demonstrated passion for improving the customer experience by assisting clients on a quick turnaround basis and expertly responding to their needs.

●Collaborate with subject matter experts to ensure the materials accurately reflect portfolio-specific procedures and best practices.

●Prioritized and coordinated Lead Readout schedules, ensuring smooth execution by scheduling meetings, preparing presentation materials, and managing invites.

●Followed up on Lead Readout decisions and action items, maintaining program management documentation

●Contributed to knowledge sharing by maintaining documentation on the internal website.

●Organized and streamlined shared folders, improving accessibility and information retrieval.

●Drafted and compiled various program documentation, including process guides, training materials, playbooks, and one- pagers.

●Provided editorial support for internal policies, privacy guidance documents, and other communication materials.

●Ensured clear and consistent messaging by reviewing and editing internal communications directed to different stakeholder groups.

●Oversaw projects aimed at enhancing existing processes and tools to meet evolving business needs.

●Managed complex calendars, skilfully prioritizing appointments and meetings while accommodating time-sensitive tasks.

●Successfully optimized processes for scheduling and task management, improving overall efficiency within the executive office.

Ebay, TX 02/2018 – 02/2021

Project Coordinator

●Adept at streamlining project flow and fostering communication within the dynamic realm of eBay, I thrived as a Portfolio Coordinator. Leveraging strong organizational and analytical skills, I implemented solutions to optimize project execution, maintain comprehensive documentation, and propel informed decision-making.

●Possess a strong understanding of agile frameworks like Scrum, allowing for efficient project execution, continuous improvement, and adaptation to evolving marketplace demands.

●Digital strategy and digital asset production for a high-profile client portfolio.

●Managed the intake queue, efficiently routing requests to the appropriate internal channels for timely processing.

●Proactively set and manage customer implementation and communication plans.

●Coordinated projects, including producing materials, and documentation for team meetings and offsite.

●AS a part of the team that created a customer documentation signing toolkit, with process improvements for better sequencing and faster turnaround.

●Worked along with the Project Manager in documenting Proposed Scope Statement (PSS), Cost variance threshold and Scope variance threshold along with the Project readiness documented using Microsoft Project.

●Responsible for continuous process improvement and for identifying and maintaining a clear and measurable Development Process that is deployable throughout the enterprise-using Scrum.

●Created support documentation for Media Bin and Digital Asset Management Tools (Application Support Overview, Emergency Recovery, Planned Outage and Recovery Procedures, and others).

●Proactively communicate with internal stakeholders regarding digital strategies, plans, risks, challenges and solutions.

●Interacted with SME’s, asking detailed questions and carefully recording the requirements in a format that can be understood and reviewed by both technical and businesspeople.

●Created full-service digital media assets, including website, content, graphics and videos.

●Helped the teams with testing techniques including Black-Box testing techniques such as Load Testing, Regression Testing, Unit and Functional Testing, Integration, System Testing and Performance Testing.

●Built awareness and improved lead generation through multi-channel digital marketing strategy.

●Anticipated and removed obstacles from the project team’s path and pushed them to deliver quality results based on schedule by working on the project plan and resolving any conflicts with stakeholders and internal team members.

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