Services Coordinator Administrative Support
Resume:
Connie Medel
San Antonio, TX *****
**********@*****.***
Summary:
Over 12 years of experience in administrative coordination and budget management, with expertise in preparing and submitting annual budgets, including grant-funded budgets and justifications for new positions.
Extensive knowledge in developing and maintaining department policies, procedures, and guidelines in compliance with federal, state, and local mandates.
Proven track record in coordinating technology purchases, system updates, and staff training to ensure seamless departmental operations.
Strong disciplinary knowledge and experience in compliance with Civil Service Rules and Regulations, providing guidance when needed.
Skilled in cross-department coordination, liaising with offices such as HR, Budget, Purchasing, and IT for efficient service delivery.
Expertise in managing purchasing and payment systems for over 15 funding sources, ensuring timely and accurate processing.
Proficient in contract management, overseeing approximately 125 contracts annually to ensure compliance and quality assurance.
Strong leadership skills with experience supervising and evaluating administrative teams to ensure workflow efficiency across various departments.
Skills:
Budget Planning & Management (General & Grant Funds)
Policy & Procedure Development
Cross-Departmental Coordination
Staff Supervision & Training
Contract Oversight & Compliance
System Implementation & Staff Training
Disciplinary Guidance & HR Support
Reporting & Data Analysis
Education:
High School Diploma Arthur Hill High School, Saginaw, Michigan
Professional Experience:
Bexar County, TX
Sep 2007 – Apr 2024
Administrative Services Coordinator
Over twelve (12) years successfully preparing & submitting general and grant funded annual budgets including new positions/job description justifications & program justifications on behalf of Senior Leadership Team.
Develop & maintain department Policy, Procedures & Guidelines in compliance with federal, state and local mandates.
Coordination of department-wide new technology purchases & assignments, work with teams on system updates, ensure staff training.
Provide disciplinary guidance in compliance with Civil Service Rules & Regulations.
Act as Liaison to and coordinate with all County offices such as Auditors Office, Human Resources, Budget Department, Purchasing Department, Information Technology, etc. to ensure department coordination of services.
Department approver for purchasing and payment systems for over fifteen (15) funding sources.
Office & Contracts Supervisor
Annually monitor and audit for quality assurance all general & grant fund budget performance throughout program periods.
Oversight of all department contracts to ensure compliance (approximately 125 contract annually)
Compile data for complex reports and analysis.
Served as personnel specialist and EEOC representative on behalf of department.
Coordinate facility construction, use and moves for furniture and equipment.
Supervision and evaluation of fifteen (15) administrative staff to meet divisions workflow needs.
Client Services Supervisor
Provided direct supervision, evaluation and training of twenty (20) grant-funded staff including Intake Workers, Office Assistants and Clerks assigned to the Utility Assistance Program.
Created and conducted training to staff to ensure compliance with the Comprehensive Emergency Assistance Program funded by Texas Department of Housing & Community Assistance.
Monitor and update budget for utility assistance programs based on current community needs in compliance with State guidelines.
Submitted monthly and annual reports for closeout to grantors.
Office Assistant IV to the Budget Manager
Provided general clerical support to all managers assigned to the department.
Audited, updated and maintained County Master Lease Program to ensure accuracy with drawdowns.
Coordinated travel for County leadership for out of country travel associated with Economic Development efforts.
Received all County department submissions, reviewed for completion and assigned to appropriate Budget Analyst for annual review.
Coordination of Commissioners Court Documents
Provided quality assurance with transition of County-wide financial/purchasing system from AFIN to Lawson; worked with department heads to develop program protocol.
Act as backup for Office Supervisor
Accutronics, Inc
Nov 2003 – Aug 2007
Administrative Assistant/ID Specialist
Provide business clerical support: receptionist, filing, calendar coordination, presentation preparation.
Create and design external company badges.
Program key cards and badges.
Purchase office supplies and business consumables.
Maintain service technician schedules.
Assisted with shipping and receiving.
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