Administrative Support Executive Assistant
Resume:
AVINASH
S
************@*****.***
Chennai, Tamil Nadu 600060
https://www.linkedin.com/in/
avinash-rao-635bb273
SKILLS
• Time management expertise
• Administrative support experience
• Effective problem solving
• Meeting coordination
• Vendor relationship management
• Stakeholder engagement
• Travel arrangements
• Report preparation
• Calendar management
• Document control
• Meeting scheduling
• Administrative support specialist
• Information confidentiality
EDUCATION
Madras University
Chennai, India • 12/2019
MBA: Logistics and Supply Chain
management
GPA: 62%
Annamalai University
Chennai, India • 06/2018
Diploma: English Journalism
GPA: 80%
Madras University
Chennai, India • 06/2016
B.Com.: General
GPA: 60%
PROFESSIONAL SUMMARY
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast- paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self- motivated work ethic to perform effectively in independent or team environments.
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
WEBSITES, PORTFOLIOS, PROFILES
• https://www.linkedin.com/in/avinash-rao-635bb273 WORK HISTORY
WIP Ltd - Project Secretary
Chennai, India • 10/2023 - Current
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy
• Volunteered to help with special projects of varying degrees of complexity
• Facilitated timely delivery of special projects to meet organizational and departmental objectives
• Project onboarding, co-ordinate and provide secretarial administrative support to Partners and project teams include Communication, Document management, Meeting
coordination, Travel arrangements, Project administration & other ad hoc duties with cross functional teams
Amazon India Pvt Ltd - ML Data Associate I
Chennai, India • 06/2022 - 10/2023
• IGSR Process - Alexa enabled devices (Transcription, Annotation, Labeling, Segmentation)
• Verified accuracy of data before transcribing.
• Identified data errors and discrepancies and implemented swift corrections.
GSPL - Executive Assistant to CEO & COO
Chennai, India • 08/2021 - 05/2022
• Screened calls and emails and initiated actions to respond or direct messages for managers
• Handled confidential and sensitive information with discretion and tact.
• Filed paperwork and organized computer-based information.
• Facilitated training and onboarding for incoming office staff.
• Created and managed office systems to efficiently deal with documentation.
PERSONAL DETAILS
Date of Birth: 12, June
Nationality: Indian
Marital Status: Single
Gender: Male
CERTIFICATIONS
• Certified CEFR B2 in English
Proficiency Test ( BRITISH COUNCIL
• Certified Internal Auditor - ISO
9001:2018 & ISO 9001:2015
• Senior grade in English & Tamil
typewriting
• Honors Diploma in Computer
Application
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning
• Screened calls and emails and initiated actions to respond or direct messages for managers.
• Organized and coordinated conferences and monthly meetings.
• Took notes and dictation at meetings.
GBL Pvt. Ltd. - Assistant Management Representative Chennai, India • 05/2016 - 05/2020
• Company Overview: Mylapore, Chennai
• Interacting with Top Management, Management Representative and coordinating with Company's AGM, SPM & other
engineers/Department in getting and maintaining ISO Standards certification for our Company
• Coordinating complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Collecting data to prepare documents for review and presentation to Management, Preparing checklist and formats for smooth flow of ISO - Quality Management System processes and Implementation
• Acting as a SPOC for all matters between executive staff and customers/sponsors & Management
• Conducting internal audits, preparing audit reports, managing review meetings, creating project goals and achieving the same
• Coordinating with Certification TUV-SUD Agency for external audits from Initial Phase till Certification
• Track and help drive completion of key deliverables and follow up on pending activities
• Maintaining professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Contributing by providing inputs to Website Development Agency for development of Company's Website
• Compiling and Projecting Financial and Budget reports received from construction sites to the Top Management for approval
• Mylapore, Chennai
• Supportive Activities: Assisting and contributing towards the functions of Purchase, HR, Admin, Contracts
• Purchase Department: Vendor Management through Tally Software, Purchase Order Management
• HR: On-Boarding Process, Candidate Screening, Issuance of Appointment Letters and Relieving Letters
• Admin: Ordering Supplies through ERP, Managing Attendance
(Book keeping), Guest Travel & Accommodations and Business Travels arrangement
• Monitoring and distributing incoming courier, MoU, customer complaints and outgoing official documents
• Answering Calls & routing them to the correct person or taking messages
• Streamlined and monitored quality programs to alleviate overdue compliance activities.
• Established team priorities, maintained schedules and monitored performance.
LANGUAGES
English
Advanced (C1)
Tamil
Bilingual or Proficient (C2)
Tulu
Advanced (C1)
hind
EXTRA-CURRICULAR ACTIVITIES
Won many prizes in Speech, Essay Writing at School and College level Playing Cricket as Passion, All-Rounder, Internet Savvy OTHERCOURSES
• Certified CEFR B2 in English Proficiency Test (BRITISH COUNCIL)
• Honors Diploma in Computer Application (2014)
• Tally ERP 9.0
• English and Tamil - Junior and Senior Grade in Typewriting CRICKET
Though I have not played cricket on any professional level but yes it is one of my favorite activity to do during my leisure time. Cricket was with me during my tough times.
.
Contact this candidate