Administrative Assistant Human Resources

VANESSA A. HERBERT

** ******** *** ****** ** ****1 Cellular 973-***-****

OBJECTIVE: seeking a position within a company which will allow me to utilize my experiences while enhancing and contributing growth to the organization.

WORK HISTORY:

United Parcel Service

2015 - 2020 Parsippany, NJ

Human Resources Administrative Assistant

●Process weekly and monthly reports for Health & Safety & OSHA

●Front desk receptionist, Scheduled all meetings and appointments

●Assisted Medical services with daily injury input

●Enter New Hire Update for weekly report

●Review & Distribute the Hewitt Report weekly to the Management Team

2011 – 2015 Mahwah, NJ

Sr. Finance Administrative Assistant (Finance and Accounting)

●Enter Appropriation information into Longview System

●Enter Contract information by account category into Longview System

●Extract from Longview reports and format for monthly budget meetings

●Process Shared Services & Telecom budget tracking reports for Management team

●Run budget queries for Shared Service & Telecom portfolios

●Export and format standard Longview report for monthly Dept. Meetings

●Process APRS & ITAS request

●Process AMEX Applications

2008-2011

Sr. Finance Telecom Administrative Assistant

●Audit and analysis of accrual reports for S/E & Canada region

●Review and research Telecom accounts with prior balances

●Process Weekly and Monthly reports to ensure vendor invoice was accurate

●Process Timely payment of Invoices

●Review Discrepancies with vendors and resolve the invoice issue

●Enter Changes for Communications Order Management & Expense Tracking (COMET)

●

2003- 2008

Sr. Purchasing Buyer

●Process IS Hardware Evaluation Products

●Status Coordinator for Hardware, Software & Evaluation

●Buyer for Hardware & Cell Phone Products

●Process Weekly Reports

●Process Weekly Stock Orders

●Add & Update Oracle Database Item Part Number

●Process PO Blanket Release

●Process Master Item Requests

●Set up Auto-Sourced Items

2001-2003 Edison, NJ

Business Development Telemarketing Administrative Assistant

●Research small business customers for various causes

●Coordinate prepaid activity, making cold calls for qualifying leads

●Audit Tracking for Sales Trend on Account Executives

● Process Sale Leads Weekly & Monthly reports for Central Jersey District

●

1990-2000 United Parcel Service Edison, NJ

Sr. Lead Collections & A/R

●Interface with Dun & Bradstreet

●Key entered states and reviewed with collectors weekly

●Tracked and performed all history/phone audits

●Reviewed suspensions for authorization

●Handled step up calls from collectors

●Reviewed high dollar list, aging reports that were of 10 weeks

COMPUTER SKILLS

Ariba

Longview (Budget Planning tool)

Microsoft Excel

Microsoft Word

Microsoft Access

Microsoft PowerPoint

Microsoft Outlook

Oracle

Quick-Com

ITAS

APRS

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