Accounts Payable Specialist
Resume:
Laurie Kirsch
Poynette, WI *****
**********@*****.***
Willing to relocate to: Madison, WI - Sun Prairie, WI - DeForest, WI Authorized to work in the US for any employer
Work Experience
Accounting Assistant
Wisconsin Restaurant Association-Madison, WI
April 2024 to September 2024
• Full cycle accounts payable
• Coding invoices
• Record cash receipts
• Banking – ACH & Credit Card Payments
• Update and maintain various financial Excel spreadsheets
• Journal entries
Accounts Payable Specialist
Palmer Johnson Power Systems-Sun Prairie, WI
October 2023 to March 2024
• High volume US and International accounts payable
• 3-way PO match / 3rd party invoices
• Open, distribute/scan mail to proper departments
• Submit invoices for proper approval and coding
• Journal entries
• Weekly pay runs via ACH, CC, eCheck/EFT and paper check in USD and Foreign currency
• Reconcile vendor statements
• Monitor A/P mailbox which requires constant communication with vendors and internal purchasing departments
• Maintain various finance spreadsheets
• Positive pay submittal
• Various other financial duties as assigned
Accounts Payable Specialist
Opusing LLC Staffing Agency-Remote
May 2023 to August 2023
• 100% Remote, Ltd Term Contract Position with the Univ of Southern CA
• Data Entry – High Volume A/P (Audit, match and enter invoices for payment)
• Respond to vendor inquiries as well as internal inquiries Accounts Payable Specialist
SoftwareOne-Milwaukee, WI
March 2023 to May 2023
• High volume US and International accounts payable
• 3-way PO match / 3rd party invoices
• Open, distribute/scan mail to proper departments
• Submit invoices for proper approval and coding
• Journal entries
• Weekly pay runs via ACH, CC, eCheck/EFT and paper check in USD and Foreign currency
• Reconcile vendor statements
• Monitor A/P mailbox which requires constant communication with vendors and internal purchasing departments
• Maintain various finance spreadsheets
• Positive pay submittal
• Various other financial duties as assigned
Accounts Payable Specialist III
Gilson In-Middleton, WI
August 2022 to March 2023
• High volume US and International accounts payable
• 3-way PO match / 3rd party invoices
• Open, distribute/scan mail to proper departments
• Submit invoices for proper approval and coding
• Journal entries
• Weekly pay runs via ACH, CC, eCheck/EFT and paper check in USD and Foreign currency
• Reconcile vendor statements
• Monitor A/P mailbox which requires constant communication with vendors and internal purchasing departments
• Maintain various finance spreadsheets
• Positive pay submittal
• Sales & Use tax reporting and payment
• Cash receipts documentation
• Various other financial duties as assigned
Accounting Assistant
Capitol Petroleum Llc-Madison, WI
May 2021 to August 2022
• Audit and record daily transactions for 16 BP & Mobil gas station/convenience stores
• Record and reconcile monthly tank inventories
• Reconcile bank and credit card statements
Record Management Specialist I - Temporary Remote
ABR Employment Services-Remote
August 2020 to December 2020
• Maintain and update Audio, Visual, and Dental files for the military
• Record COVID-19 test results for the US Military and Warner Brothers Studios Seasonal Customer Care Specialist
Lands' End-Remote
September 2015 to December 2015
• Receive calls/inquiries from Lands End customers and place orders,
• Assist customers with orders they are placing online or any other issue they may be having with the online order process
Accounts Payable Coordinator
PARTS NOW LLC-Madison, WI
March 2015 to September 2015
• Ensure invoices are entered, matched and paid correctly & in a timely manner (staff of 4)
• Reconcile Vendor Statements
• Reconcile Bank Statements
• Monthly accrual entries
• Journal Entries
• Communicate daily with vendors, bankers, internal and external customers
• Training when necessary
• Approve time off and payroll for staff of 4
Operations Accountant
Madison National Life Insurance Co-Madison, WI
July 2013 to July 2014
• Record transactions from one system to another accurately, troubleshoot any issues
• Prepare assigned reconciliations and journal entries on a timely basis to meet departmental standards
• Review daily reconciliations for proper support and accuracy
• Ensure reconciliations are imaged properly and in a timely manner
• Assist in processing A/P entries and provide review as needed to ensure timely and accurate payment.
• Journal entries to record all cash transactions via daily banking
• Provide back-up and support to all other financial departments
• Maintain and prepare proper control documentation on processes as well as assist/address audit questions related to
these processes
• Make recommendations to improve the quality and efficiency of the reconciliation process to avoid reconciling items
• Assist with required year-end reporting preparation and completion
• Contribute to departmental projects resulting from changes in processes or new initiatives, perform other related duties as assigned
Temporary Warehouse Associate
Remedy Intelligent Staffing-Portage, WI
April 2013 to June 2013
• Box assembly
• Stack, pack, secure, and wrap Styrofoam products off of assembly line
• Stack boxes and prepare for shipping
Seasonal Special Handling Associate
American Girl Brands LLC-DeForest, WI
October 2012 to December 2012
Worked 1993-1995 and 2018-2019 seasons as well.
• Wrap gifts according to customer order specifications
• Audit orders for accuracy
• Pack & ship orders per US Postal guidelines and packing slip instructions Accounts Payable Specialist
QTI Management Services-Madison, WI
June 2010 to February 2011
• Full cycle accounts payable
• Download, code and pay purchase cards in a timely manner
• Pay and record child support and garnishments
• Employee Expense Reimbursement
• Required monthly accrual journal entries
• Internal and external customer service
Accounts Payable Lead
Covance Laboratories Inc-Madison, WI
May 2006 to November 2009
• Full cycle accounts payable (code/enter/select/pay)
• Process volunteer stipends
• Review, correct, and submit positive pay files for each check run, review and release electronic payment files
• Set-up and maintain direct deposit accounts for employees and volunteers
• Activate, update and maintain employee and vendor files
• Communicate daily with clinic sites regarding invoicing, payments, coding questions and vendor issues
• Communicate often with volunteers regarding payments
• Key resource for outside departments for resolution in a timely manner
• Update and maintain the Employee Expense and Mileage Reimbursement forms linked to the Covance Intranet
• Maintain employee drop down list on Employee Expense & Mileage Reimbursement forms
• Assist employees with questions pertaining to the Employee Expense or Mileage Reimbursement form
• Key knowledge leader in system functionality and cross department processes
• Created procedures and documentation leading to efficiencies and reduced cycle time
• Six Sigma project contributor on various initiatives
• Change agent during system conversion allowing for successful transition/reduced risk to stakeholders/ vendors
• 1099 processing for lab and clinic vendors and volunteers for 9 clinical business units
• Ensured proper back up withholding for foreign nationals
• Identification and administration of proper sales & use tax application
• Review and assist with required changes to SOX narrative
• Compile documentation and proper support for internal and external audit requests
• Participated in walk through exhibits with internal and external auditors
• Assigned to various projects based on broad knowledge between departments and system Education
Some College in Accounting/BusinessFinance
Madison Area Technical College - Madison, WI
September 1992 to August 1993
Skills
• Banking
• General ledger reconciliation
• Microsoft Excel
• Payroll
• Expense management
• NetSuite
• Sage
• Staff training
• Accounts receivable
• Bank reconciliation
• Microsoft Office
• Microsoft Dynamics GP
• PeopleSoft
• Accounts payable
• Account Reconciliation
• Tax experience
• Vendor management
• Oracle
• ACH
• Journal entries
• QuickBooks
• Salesforce
• Workday
Additional Information
Professional Accomplishments
• Promoted to Accounts Payable Coordinator from Accounts Payable Specialist after 4 months of employment
• Lead trainer for the entire A/P department; inclusive of Labs and Clinical Operations
• Subject Matter Expert (SME) for A/P
• Financial System Implementation at Covance & Train-the-Trainer Professional Accomplishments
• Promoted to Accounts Payable Coordinator from Accounts Payable Specialist after 4 months of employment
• Lead trainer for the entire A/P department; inclusive of Labs and Clinical Operations
• Subject Matter Expert (SME) for A/P
• Financial System Implementation at Covance & Train-the-Trainer
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