Executive Assistant General Manager

Reema Taj

Newark New Jersey ***** 862-***-**** ********@*****.*** linkedin.com/ /=reem=a-taj

EXECUTIVE ASSISTANT

Dedicated and detail-oriented Executive Assistant with a proven track record of providing high-level administrative support to senior executives. Skilled in calendar management, meeting coordination, travel arrangements, and project support. Adept at handling confidential information with discretion and fostering strong relationships with internal and external stakeholders. Known for exceptional organizational skills, proactive problem-solving, and the ability to streamline office operations effectively. AREAS OF EXPERTISE

Calendar and Schedule Management • Travel Coordination • Meeting Coordination • "Concur Proficiency • Virtual Meetings

(Zoom & Teams Proficiency) • Expense Reporting • Issue Resolution • Staff Hiring & Training • proficient in MS office suits • Confidentiality Handling • Time Management

PROFESSIONAL HISTORY

Kislak Building Newark, New Jersey United States February, 2025 EXECUTIVE ASSISTANT TO GENERAL MANAGER

As an Executive Assistant to the General Manager, I provide comprehensive administrative and organizational support to ensure the efficient operation of the office. My responsibilities include managing schedules, coordinating meetings, preparing reports, and handling correspondence. I act as a key liaison between the General Manager and Vendors.

Manage calendars, appointments, and meetings for seamless scheduling.

Coordinate travel arrangements, including itineraries and bookings.

Prepare and organize reports, presentations, and meeting materials.

Maintain records and ensure confidentiality of sensitive information.

Serve as a liaison between the General Manager and Vendors.

Handle correspondence, emails, and calls with professionalism. Education Directorate of Capital Smart City Islamabad Pakistan 2022 to 2024 EXECUTIVE ASSISTANT TO REGIONAL EDUCATION COORDINATOR Deliver firsthand support to senior leaders and decision makers while managing a variety of key functions including oversight/auditing of attendance system (adding/training new employees and tracking system use), review of monthly invoices for office. Coordinate Board packages for meetings gather/proofread information and assemble packages. Upload corporate documents to virtual data room and compose letters/presentations for Internationally-based Team,

Maintained Director’s Calendar on outlook.

Handled correspondence, emails, and calls with professionalism.

Participated in budgeting and creating reports for director.

Managed the director's schedule and arranged travel logistics.

Maintained records, files, and office supplies, ensuring the office runs smoothly. Pakistan International Public School and Girls Collage Abbottabad Pakistan 2019 to 2022 EXECUTIVE ASSISTANT TO VICE PRINCIPAL

Played pivotal role in fast-moving business environment, providing assistance to Principal, Managing Director, and other senior leaders. Responded immediately to shifting priorities/deadlines while expertly handling all aspects of complex domestic travel arrangements, managing multiple calendars, and resolving scheduling conflicts.

Resolved numerous scheduling conflicts to ensure success of a high-priority domestic-based event for Principal..

Arranged individual travel plans for 4 to 5 people (including re-booking of canceled flight the day before event).

Achieved savings for costly executive-requested supplies by personally contacting source to secure a lower price. Bank Islami Abbottabad, Pakistan 2014 to 2017

ASSISTANT TO OPERATYION MANAGER

Efficient and resourceful Assistant to the Operations Manager with experience in supporting operational activities and streamlining processes. Skilled in coordinating schedules, managing communications, maintaining records, and assisting with project execution

Managed staff, create schedules, and ensure that tasks are completed efficiently and effectively.

Maintained customer satisfaction by addressing complaints and resolving issues. EDUCATION & CREDENTIAL

MPhil (Master of Philosophy) in Economics, 2019 Hazara University Mansehra Pakistan,

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