Administrative Assistant Accounts Payable

PHONE 305-***-**** • E-MAIL ****************@*****.***

CLARIZA RODRIGUEZ

OBJECTIVE

Seeking a dynamic role that leverages my extensive experience and skills, providing opportunities for growth and contributing effectively to the organization's success. PROFESSIONAL EXPERIENCE

May 2016 - October 2023

M-DCPS Budget & Control Miami, Fl.

ACCOUNTING SPECIALIST

• Provided quality service through telephone interaction

• Managed accounts payable using various accounting software and programs

• Analyzed workflow processes for efficiency improvements

• Processed due invoices for payments on multiple projects

• Compared purchase orders, prices, terms of payments, and other charges

• Conducted transaction processing and performed accounting duties, including account maintenance, recording entries, and reconciling books of accounts

• Developed and maintained an accurate and up-to-date accounting system to track project expenditures

• Read and analyzed incoming memos, submissions, and reports to determine their significance and plan their distribution

• Managed GOB project reports and close-out documentation and reporting

• Opened, sorted, and distributed incoming invoices and correspondence, including mail and email

• Established and maintained relationships with new and existing vendors

• Arrange meetings and appointments

• Provide reminders to project managers/ directors/supervisors

• Encumber ESSER and non-ESSER funding

Mar. 2010 – Nov. 2015

Tire Group International Miami, FL.

EXECUTIVE ADMINISTRATIVE ASSISTANT

• Managed client invoicing following established procedures and standards

• Analyzed data to address customer inquiries effectively

• Proficiently managed accounts receivable processes, including invoicing, payment tracking, and collections

• Read and assessed incoming memos, submissions, and reports for prioritized distribution

• Cultivated strong relationships with key stakeholders, including suppliers

• Demonstrated proficiency in telephone etiquette and customer service

• Responded promptly with accurate product quotes

• Provided professional and efficient service to clients in alignment with documented procedures

Feb. 2007 – Sept. 2009

Caribbean Offshore Miami, Fl.

ADMINISTRATIVE ASSISTANT/EXPORT COORDINATOR

• Proactively sought opportunities to enhance customer satisfaction and operational efficiency

• Managed client invoicing with meticulous attention to established procedures and industry standards

• Collaborated with the Senior Client Coordinator to develop and refine Standard Operating Procedures, continuously seeking enhancements

• Maintained and organized records systematically for easy retrieval and reference

• Cultivated and nurtured strong relationships with key stakeholders, including suppliers

• Demonstrated proficiency in telephone etiquette and delivered exceptional customer service

• Possessed in-depth knowledge of current INCOTERMS, Export Booking procedures, and the Caribbean market

• Responded promptly with accurate product quotes, ensuring efficiency in service delivery

EDUCATION

Miami Sunset Sr. High School Miami, FL.

Miami Dade College

Miami, FL.

Accounting Major

SUMMARY OF QUALIFICATIONS

• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook

• Experienced with various Accounting Systems like Sage MAS200/500, Peachtree, Traverse, SAP, Capital Payment System

• Typing speed of 40 words per minute

• Strong track record of meeting deadlines and achieving employer-set goals

• Adaptable to multitasking in a dynamic work environment

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