Executive Assistant Administrative

Milan Moore

Executive Administrative Assistant

*****.*.*****@*****.*** 917-***-****

Conversational French Italian

Education: St. Joseph’s University (English Literature) & Temple University (Radio, Television & Film)

Temporary & Contract Work 2022 – Present

PVH, NY, NY, Parent company of Calvin Klein & Tommy Hilfiger, Senior EA – July 2024- September 2024

Partners Group, NY, NY – supporting 3 C-Suite Executives and the CEO – May 2024 -July 2024

FILA USA, NY, NY- Supporting 6 SVPs – February 2024 – May 2024

Provided comprehensive support to executives ensuring efficient daily operations and seamless communication within the executive team.

Facilitated domestic and international travel arrangements for executives.

Spearheaded event planning initiatives, organizing corporate gatherings, conferences, and executive retreats, from conceptualization to execution to enhance team cohesion and foster professional development.

Managed expense reporting and reimbursement processes.

Permanent roles – 2013-2022

Amun 21Shares, NY (Laid off due to Crypto Currency crash in May 2022) Executive Assistant to Co-Founder & President, Apr. 2022- Aug. 2022

Maintained all necessary details of daily, weekly, and monthly internal and external meetings, while maintaining both personal and professional T/E for The Co-Founder. Optimized overall performance by providing excellent support to managers, direct reports, and respective teams regarding day-to-day activities. Successfully managed calls and meetings in person and via Zoom through several different time zones, predominately NY, LA, Europe, and Australia.

Managed the ever-changing personal and professional lives of BOTH co-founders of the company.

Coordinated and confirmed travel arrangements

Managed booking events and meetings outside of company hours, executed Personal errands and professional dealings for both Co-Founders of the company.

SuperOrdinary, NY. NY Executive Assistant to President of the Company & Office Manager Oct. 2021 – March 2022 (Ended due to company restructuring)

Maintained all necessary details of daily, weekly, and monthly internal and external meetings, while maintaining T/E for The President. Optimized overall performance by providing excellent support to managers, direct reports, and respective teams regarding day-to-day activities. Successfully managed calls and meetings both in person and via Zoom through several different time zones, predominately NY, LA, and Asia.

Managed the ever-changing personal and professional of the President of the company

Coordinated and confirmed travel arrangements

Prepared and reviewed expense reports and submitted them in Concur

Diageo HR North America, NY.NY. Executive Assistant to VP, SVP, & EVP, Feb. 2020- Oct. 2024 (Ended due to pandemic)

Facilitated management to discuss all necessary details and find optimum solutions to ongoing issues by orchestrating internal and external meetings, while maintaining T/E for all Managers. Optimized overall performance by providing excellent support to managers, direct reports, and respective teams regarding day-to-day activities.

Contributed to improving overall productivity by organizing on-sight and off-sight team meetings.

Streamlined operational workflow by providing direct support to three managers.

Maintained top-tier records with maximum accuracy, while ensuring confidentiality regarding multi-level HR functions across HR North America.

Estée Lauder Company Ventures – ELCV, NY Executive Assistant to SVP, GM, & MD, Sept. 2014 to Oct. 2019 (Ended as executive retired)

Maintained three ever-changing calendars and removed all discrepancies through efficient management/scheduling of domestic and international travel, including passport renewal, car service, hotel, and professional and personal agendas, while maintaining T/E for managing director. Expanded personal capabilities by serving and facilitating all founders, GMs of Le Labo, Kilian, Frederic Malle, Becca, GlamGlow, and Rodin Olio Lusso. Streamlined organizational operations by aiding founders of acquired brands, while coordinating all internal and external meetings for MD.

Enabled seamless organizational workflow by providing support to the managing director, direct supports, and founders of the company’s acquired brands.

David Yurman, NY. Executive Assistant to COO, February ‘20 – October 2020

●Maintained all T/E for COO and reviewed and approved expenses for her 10 Direct Reports

●Scheduled all internal and external meetings for the COO

●Worked closely with the assistants of Mr. & Mrs. Yurman, the CEO, CFO, and all other colleagues including her Direct Reports and their respective teams

●Maintained Strict Confidentiality regarding ALL financials both personal and business-related

●Maintained and updated all files, paperwork, and product boards

●Assisted in maintaining an intranet portal to update all board files and materials, board policies and procedures, and board activities

●Collaborated with CEO to create electronic and hard copy materials for annual board meetings and monthly committee meetings

●Responsible for handling all personal merchandise orders for our BOD

Ralph Lauren - Contract role, Executive Assistant to President International May 2012 to Nov. 2012

●Provided direct support to President International whose territories include Latin America, Europe and Asia and the Middle East

●Liaised with some of the biggest names in fashion, luxury retail, and publishing.

●Coordinated and managed the CEO’s calendar for all speaking engagements, scheduled meetings, telephone conferences, appointments, and social events. This often-included working with various other CEOs, Board of Directors and their assistants from all over the world.

●Worked directly with BOD members to facilitate Bi-Annual meetings and events which included scouting venue locations, organizing the menus, providing assistance whenever needed including transportation and hotel accommodations.

●Maintained Strict Confidentiality regarding ALL financials both personal and business-related.

●Worked closely with our President and CEO, CFO, VP of Human Resources, VP of Global Human Rights, and Mr. Ralph Lauren himself.

KAR Properties (Luxury Real Estate), NY. Senior Executive Assistant to CEO, Founder, March 2006 to December 2011

Represented the owner’s interests in real estate, philanthropic, and international projects. Collaborated with board members and senior-level managers on recruitment, funding, and strategic planning.

Schedule Management: Coordinated and prioritized the CEO’s business and personal calendar for meetings, speaking engagements, telephone conferences, appointments, and social events.

Travel: Organized extensive personal and business travel for CEO and family, scheduling domestic and international accommodations and air and car services in a deadline-oriented environment

Project Management: Tracked project timelines to meet tight deadlines; kept CEO informed and up to date.

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