Accounts Payable Specialist

LISA K. WILLIAMS

**** **** **** ******, ****** City, Missouri 64129

Home: 816-***-****, Cell: 816-***-**** **************@*****.***

Accomplished professional motivated by challenge and rewarded through the seamless implementation of key corporate initiatives that aid profitability, productivity and quality.

Core Competencies

Excel Planning 7 Organization Skills Microsoft Office

Accounts Payable Invoice Processing Deltek/Costpoint

PeopleSoft Accounts Receivables Microsoft 365

Professional Experience

Lawelawe Management Group Jan 2024 – June 2024

Sr. Accounting Specialist/Accounts Payable

AP/AR Specialist will be responsible for processing all invoices received for payment and for undertaking the payment of all vendors in an accurate, efficient, and timely manner

Monitor all incoming receivables through multiple government payment systems

Responsible for processing and posting all incoming and outgoing payments and management of bank accounts, credit cards, wire transfers, etc.

Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations and companies

Schedule payments to vendors on a routine schedule, gather supporting documentation payment backup for review by the Director of Finance

Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards

Verify and ensure the accuracy of vendor invoices are authorization posted to the appropriate contract, project, overhead or general administration account and includes sufficient contracts and documentation

Maintain a filing system for financial information, records, and documents to ensure easily available information for periodic audits

Manage credit card purchases by entering coding and reconciling transactions on weekly and monthly basis

Manage and process travel and employee expense reimbursements and maintain all invoices and receipts

Setup and manage new customers and vendors in accounting software system for approval

Honeywell FM&T 2019 – 2024

Sr. Accounting Specialist/Accounts Payable

Process daily return to vendor debit memos and month end return to vendor accruals

Analyze outstanding purchase order commitments an provide guidance on payment resolution to suppliers and purchasing team

Analyze and submit weekly and monthly accounts payable expense, payments and accrual journals for approval and posting to general ledger.

Create and submit correcting accounts payable journal entries to ensure costs is properly categorized in general ledger.

Create and submit correcting accounts payable journal entries to ensure costs is properly categorized in general ledger

Monitor and clear exceptions on vouchers to ensure timely payments to suppliers and accurate costing Monthly process redistribution of departmental safety costs through project costing systems.

Weekly allocation of subcontractor labor and material costs for supplier payment

Monthly analysis of accounts payable payments to identify duplicate payments and improper payments.

Honeywell FM&T 2016 – 2019

Administrative Assistance

Responsible for the administration of the accounts payable non-evaluated receipts program, to ensure payments were issued timely and accurately for monthly payments in total excel of $1M.

Analyzed PeopleSoft 8.9 financial system to identify potential system errors and make recommendations to IT for corrective actions.

Developed procedures to identify duplicate payments, created excel spreadsheets and access databases to streamline processes, and assisted in financial reporting.

Documented processes and maintained training materials for each accounts payable function, including returns to vendor, invoicing, reconciliations, and loss discounts.

Reconciled subsidiary ledger to the general ledger on a monthly basis and assisted with monthly flexible spending reconciliations

Sprint Corporation 2011-2016

Financial Analyst

Analyze daily external flat tiles using excel formulas and pivot table to determine if contractual obligation have been met prior to obtaining payment authorization in average $3M.

Analyze payments for potential duplication of cost and reject any noncompliat invoice.

Manager internal check request to ensure company policy and procedures are maintained when requests are made.

Verify quotes for construction sites for payments based on competitive bids.

Responsible for daily review of invoice/match exceptions and vendor maintenance.

Audits construction cell site in accordance with competitive bids to ensure quotes, purchase orders and proper documentation is received to pay invoice.

Manpower, Overland Park, KS 2009-2011

Honeywell FM&T Contractor – Accounts Payable

Responsible for the administration of the accounts payable non-evaluated receipts program, to ensure payments were issued timely and accurately for monthly payments in total excel of $1M.

Analyzed PeopleSoft 8.9 financial system to identify potential system errors and make recommendations to IT for corrective actions.

Developed procedures to identify duplicate payments, created excel spreadsheets and access databases to streamline processes, and assisted in financial reporting.

Documented processes and maintained training materials for each accounts payable function, including returns to vendor, invoicing, reconciliations, and loss discounts.

Reconciled subsidiary ledger to the general ledger on a monthly basis and assisted with monthly flexible spending reconciliations.

Education/Training

Banking and Financial Training Certificate, Moreno Valley, CA

Van Horn High School, Independence, MO

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