Senior Proposal Analyst / Coordinator
Resume:
Marcy L. Alatalo
***** ****** ******, ******* *******, CO 80260
https://www.linkedin.com/in/marcyalatalo/
*************@*****.***
Experience
*/**** – Present Hitachi Energy USA Inc., Broomfield, CO – Senior Proposal Analyst
Manage proposals from beginning to end, which entails:
oThoroughly reading and reviewing the RFP and extracting necessary details
oScheduling and leading kickoff calls where a Bid/No-Bid discussion and form is completed
oScheduling and leading cadence meetings throughout the proposal process
oTaking meeting minutes with action items and sharing with the RFQ/RFI/RFP team
oManaging the assignments (questions) using a proposal organizer spreadsheet, with all RFP details, assigned people, completion status, and calendar to track key dates
oMaintaining a positive attitude while meeting tight deadlines
oBeing flexible and adapting with ever changing proposal and risk review processes and procedures
Effectively communicate and collaborate with key stakeholders (sales, pre-sales, services, pricing analysts, finance, and legal) on proposals, questionnaires, and risk reviews
Complete vendor forms and questionnaires assigned on Salesforce.com and upload them to SharePoint
Update and maintain the SAM.Gov registration
Train new proposal analysts on our processes and procedures
Support teammates on proposals, questionnaires, and risk reviews
Responsible for updating and maintaining all company resumes on SharePoint
Update and maintain boilerplate for proposals
Perform Risk Reviews on proposals that have various triggers (risk review certified)
Managed proposals using Qvidian and Responsive (proposal management software)
3/2014 – 3/2015 Leonard Rice Engineers, Inc., Denver, CO – Technical Editor/Administrative Assistant
Reviewed, edited, formatted, and assembled internal documents, reports, and proposals for engineers, project managers, human resources, and marketing
Filed and maintained contracts
Reviewed and entered specific data from surface water substitution plans into an excel spreadsheet
Performed administrative tasks and provided administrative support to the technical staff
11/2011 – 10/2013 A.R. Wilfley & Sons, Inc., Denver, CO – Document Control Specialist/Technical Writer
Created and verified the accuracy of the bill of material for every pump order, which included order entry, part creation, daily log of pumps entered, change order notices, module changes, and meetings to review special and short lead time orders
Updated and maintained machine manuals, technical handbooks, product bulletins, engineering procedures, and application guides
Completed miscellaneous tasks for Quality, Purchasing, Manufacturing, and Engineering such as maintenance of the hard copy drawing library, revision discrepancies on parts, creation of various forms, scanning drawings, and completion of engineering change notice requests as it relates to parts
7/2009 – 8/2011 HB Management, Inc., Denver, CO – Proposal Specialist
Wrote, edited, reviewed, and assembled proposals for Janitorial Services
Updated and maintained a schedule of accounts for billing and reference purposes
Created roadmaps for every proposal and lead kick-off meetings to discuss RFP requirements and deadlines
Created and maintained boilerplate for proposals
Lead the Library Task Force to develop the company’s library
Received Employee Recognition in September 2009 and March 2010. I also received the Top Performer Award in June 2010.
10/2007 – 10/2008 Policy Studies Inc., Denver, CO – Proposal Writer
Wrote, edited, and reviewed proposals for Child Support, Government Health, and Workforce
Attended weekly status meetings on active proposals
Learned RFP Master (RFP Response Software)
2/2007 – 10/2007 Lockheed Martin, Inc., Lakewood, CO – Proposal Analyst (Estimating) – Space Systems
Updated and maintained Basis of Estimates (BOE's)
Assisted in creating Rough Order of Magnitudes (ROM’s), Task Plans, and small Proposals
Maintained an estimating activity calendar for bi-weekly meetings
12/2005 – 1/2007 Lockheed Martin, Inc., Aurora, CO – Technical Writer – Integrated Systems & Solutions (Security Clearance required)
Developed and maintained software training material for three countries
Worked with hardware, software, computer, and system engineers to ensure accurate documentation
Reported weekly status on work progress while maintaining flexibility under changing deadlines
Trained a system engineer to assist with documentation
Received a Spot Award for going beyond my responsibilities
2/2005 – 11/2005 Pfizer, Inc., Kalamazoo, MI – Validation Specialist – IT Engineering Support (Contract)
Developed and maintained user requirements, standard operating procedures, statements of work, testing scripts, functional specifications, and work instructions
Assisted in maintaining a system for updating users’ status
Worked with system analysts, IT system responsible, system administrator, and technical writers to complete several assignments
12/2003 – 10/2004 Johnson Controls, Inc., Holland, MI – Technical Writer – Electronics (Contract)
Developed a variety of test methods (functional, voltage compatibility, electromagnetic compatibility, environment/durability, and electrostatic discharge) for complex products and testing
Maintained a library of more than 200 electronics validation test methods in database and hardcopy format
Worked with test engineers, test development engineers, and technicians to ensure accurate documentation
Lead monthly status meeting to report progress and identify new documentation change requests while simultaneously managed several project assignments
5/2003 – 11/2003 JR Automation Technologies, Inc., Holland, MI – Technical Writer Intern
Wrote technical manuals to accompany machinery built in the facility
Worked with builders, engineers, and programmers to ensure technical accuracy
Assisted in maintaining archival library
Interacted with several project teams while completing multiple technical writing assignments
8/1999 – 5/2003 Michigan Technological University, Houghton, MI – Office Assistant
Answered phones, scanned and copied documents, and assembled employment packages
Reserved meeting rooms for student events and booked hotel rooms for customers
Performed various administrative tasks to support office managers
Education
8/1999 – 5/2003 Michigan Technological University, Houghton, MI
Scientific & Technical Communication (B.A.), Overall GPA: 3.3, Department GPA: 3.7
Senior Portfolio was used as a guideline for other students to follow.
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