Executive Assistant Office Coordinator
Resume:
AIMEE
SCHLAKER
Naperville, IL
*********@*******.***
PROFESSIONAL SUMMARY
Detail-oriented and proactive Executive Assistant with over 7 years of experience in providing high-level administrative support to executives and teams. Adept at managing complex schedules, coordinating meetings and events, and handling confidential information with the utmost discretion. Demonstrates strong technical proficiency in Microsoft Suite and various project management tools. Known for excellent communication, problem-solving skills, and the ability to thrive in fast-paced environments. Seeking an Executive Assistant position to leverage my skills and experience in a flexible, dynamic setting while contributing to the success of forward-thinking executives and organizations. SKILLS
• Technical: Microsoft Suite, Concur,
Sherpa, SalesForce, Constant
Contact
• Executive Support • Office Administration
• Event Coordination • Travel Coordination • Meeting planning
• Effective Communication • Interpersonal Skills • Attention to Detail
• Time Management
EXPERIENCE
Administrative Assistant 1
IMEG Corp Naperville, IL
March 2024 - Current
• Follow and promote IMEG Standards.
• Assist assigned team and other teams as needed.
• Maintain confidentiality of project/client, corporate, and employee matters
• Work with engineering specifications.
• Manage shipping/receiving for all project-related materials.
• Serve as backup for mail and telephone duties for the Receptionist as needed.
• Arrange meetings, tasks, and travel as needed for team/office. Marketing, Development, and Admissions Coordinator King-Bruwaert House Burr Ridge, IL
September 2019 - March 2024
• Created and managed production of marketing materials, such as brochures, collateral, and advertisements.
• Collaborated with cross-functional teams, such as sales and design, to ensure consistent messaging and brand representation.
• Assisted with the creation and execution of email marketing campaigns and lead generation activities.
• Coordinated and organized all promotional activities and sales events. Executive Assistant/Business Data Specialist March 2017 - March 2019 vAuto: Cox Automotive Oakbrook, IL
• Provided administrative support to the Director of Performance Management and Supervisor of Performance Analytics.
• Maintained and updated databases, ensuring data consistency and accessibility for internal functions.
• Managed administrative needs of a 30-person remote sales team, including onboarding and training. Executive Assistant
Velocity Resource Group Naperville, IL
August 2014 - May 2015
• Managed Managing Partner's calendar, scheduled appointments and coordinated meetings.
• Managed and maintained files, records, and documents related to the Managing Partner's activities.
• Acted as a liaison and represented the Managing Partner's interests with other departments and business liaisons.
• Drafted and prepared correspondence, reports, and presentations on behalf of Managing Partner. Executive Assistant
J.P. Morgan Chicago, IL
August 1995 - January 1998
• Managed complex calendars for 3 Investment Banking Principals in a fast-paced and dynamic environment, arranged travel plans, adjusted and prioritized last-minute changes including logistics.
• Supported event planning and executed local employee engagement activities such as team recognition and events.
• Supported phone coverage, assisted with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times.
• Provided general team support such as time keeping, training tracking, and assisting in ad hoc projects as needed.
• Maintained confidential data, enforced internal controls, and complied with policies and procedures. EDUCATION
Bachelor of Arts in Advertising
Michigan State University—College of Communications Arts and Sciences, East Lansing, MI PROFILE
www.linkedin.com/in/aimee-schlaker-07870a2a9
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