Executive Assistant Contract Administrator

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Résumé for Elaine E. Manzanilla

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Résumé Summary

Results-driven and detail-oriented Executive Assistant/Contract Administrator with 6 years of experience driving the lifecycle of specific agreements from generation of agreements through the final signature process. Proven expertise in managing complex calendars, coordinating travel arrangements (domestic and international), and facilitating seamless communication. Skilled in preparing and editing correspondence, reports, and presentations for executive review. Professional Experience

Legal Executive Assistant/Contract Administrator March 2018 – January 2024 Intellectual Property and Product and Technology Law Group Palo Alto, California VMware, Inc.

Principally responsible for contracts including contract generation, redlining, reviewing redlines from other parties and negotiation for our NDAs and our partner program agreements. Responsible for drafting amendments, as needed, for our agreements. Worked closely with internal stakeholders across all business units as well as internal attorneys. Responsible for supporting 3 Vice Presidents including travel planning, expense reporting and calendaring. Lead for the Latinos@VMware West Coast Chapter Business Resource Group. Responsible for supporting 3 Vice Presidents including travel planning, expense reporting and calendaring. Education Specialist December 2013 – June 2017

Biomedical Research Education Programs Albuquerque, New Mexico UNM Health Sciences Center

Responsible for managing and coordinating the UNM Health Sciences Center Mentored Career Development Program (KL2) and the Undergraduate Pipeline Network Summer Undergraduate Research Program (UPN). General responsibilities include: Summer Undergraduate Research Experience: A high-quality, intensive research experience that provides early undergraduates the opportunity to experience scientific research with the goal of enabling those students to determine their future career goals in research and/or other STEM careers. Designing and facilitating all aspects of the UPN program included: program planning, budget management, marketing and recruitment, admissions and data management. KL2 Mentored Career Development Program: An NIH-funded clinical and translational research training program for postdoctoral and medical professionals. Coordination of all administrative aspects of the KL2 program, including calendar and scheduling of all KL2 scholar presentations, Multidisciplinary Advisory Committee (MAC) and scholar cohort meetings. Preparation and dissemination of all scholar-related documents and MAC review materials. Compilation, tracking and annual reporting of all scholar progress and training activities. Responsive to changing reporting and program requirements based on leadership and grant initiatives. 2

Core Competencies

Contracts Administration:

• Generating contracts per request

• Reviewing and responding to redline requests

• Drafting amendments to contracts

• Collaborate with internal stakeholders

• Partner with legal team, as needed.

Administrative:

• Calendaring

• Event and Travel Planning

• Preparation of program outcome reports and presentations

• Excellent communication skills

• Ability to prioritize and manage multiple demands

• Strong attention to detail and accuracy

• Ability to work with minimal direction in a fast-paced environment

• Proven ability to review, redline and negotiate NDAs and Partner Program Agreements Financial:

• Budget planning, tracking and reporting

• Expense reporting and allocation

• Travel expense reporting

• Company credit card reconciliation

• Generation of purchase orders exceeding $20,000,000 annually. Software Applications:

• Microsoft Office 365 • Coupa

• Concur • Salesforce

• AdobeSign • Slack

Education

Master of Science in Biomedical Science

University of New Mexico

Bachelor of Science in Biological Science

California State University, Sacramento

Associate of Arts in Liberal Arts

Associate of Science in Natural Sciences

Associate of Science in Biological Sciences

Sierra College

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