Administrative Assistant Front Desk
Resume:
Gretchen Husting
Santa Monica, California, *****
*.*******@***.***
OBJECTIVE: Highly experienced, effective and organized professional seeking a permanent or contract Administrative Assistant / Front Desk Coordinator position within the Entertainment Industry.
Skill Set:
oDesk coverage: rolling calls, creating and updating call sheets and providing written correspondence.
oCalendar Management: including prioritizing meetings, scheduling and dialing into conference calls.
oExpense Management: located receipts and processed international expense reports with Certify and Concur.
oAgreements and Deal Memos: drafting and formatting for accuracy, circulating for signatures.
oOffice Manager: resolving building maintenance issues, managing vendor accounts and stocking office.
oMail Room: ensured all packages were weighed, sent out in a timely manner and incoming mail delivered.
oData Entry: assisted with information migration project, quality checking shows for overseas clients.
Professional Experience & Contract roles:
Office Team/Robert Half June 2017 to 2022
KTLA News, Jaguar Landrover, Premiere Office Spaces, The Hollywood Reporter, Activision Blizzard, BMG
At KTLA: Front Desk Coordinator and Administrative Assistant
Answered multiline phone system, screened calls, provided customer service and information.
Used judgment to resolve news calls or forward to assignment desk, programming or sales department.
Worked across departments with security to provide access to the Sunset Bronson Lot for guests and vendors.
Ajilon January 2017 to 2021
UMG, Universal Music Group, Credit Karma, CBS Television
Universal Music Group Santa Monica Mar 2020 – Oct 2020
Executive Assistant with Artists and Repertoire and Business and Legal Department
Calendar Management, prioritized internal and external meetings, scheduled and dialed into conference calls.
Assisted with billing for singers, musicians and technical artists, processing check payments
Supported team, processed invoices, edited, proofread, scanned and filed legal documents.
Ru Paul’s Drag Con May 2022
Assisted special guests with panels, photo opportunities and fashion show.
American Film Institute Festival November 2021
Host for guests to festival, assisted theater managers checking Covid cards, plans and ticketing at the Chinese Theater.
Additional Experience with high profile contracts include:-
Lionsgate Entertainment (floater)
Miramax
Sony Pictures Entertainment
Hollywood Reporter
Creative Artist Agency
Activision Blizzard
Bertelsmann Music Group
Dr. Phil Show (Intern)
Education:
Columbia College Chicago, Il BA in Television Writing and Production, Dean’s List
Sweet Briar College, Sweet Briar Virginia, BA in English, writer for Sweet Briar News.
Skills:
Proficient in Spanish: Proficient speaking, reading and writing.
Excellent Writing skills: Volunteer writer for American Cinematheque
Proficient in Microsoft Office, Excel, Word, Power Point, Certify and Concur.
Contact this candidate