Executive Assistant Vice President
Resume:
Cathy Lesser
San Bruno, CA *****
*********@*****.***
SUMMARY
Administrative professional with extensive experience. Recognized for strong follow-through and management skills, including task prioritizing, meeting goals/deadlines with an emphasis on accuracy and attention to detail. A team player who is always willing to provide support and guidance. Strong motivator with excellent interpersonal, verbal, and written communication skills. Myovant Sciences
Sr. Administrative Assistant
December 2019 to October 2022
• Support and execution of travel activities: prepare and coordinate travel, including accommodations, compile, submit, and track expenses for the Vice President of Marketing, Vice President of Market Access, Vice President of Field Sales, Sr. Vice President Oncology and General Manager of Oncology
• Maintain complex and demanding Outlook calendars and recurring meetings; prioritizing appropriately and using good judgment in offering solutions to complex scheduling
• Handle sensitive company documents, presentation materials documentation appropriately and effectively
• Provide meeting and event coordination, on and off-site, including reservations and attendee communication, audio and video conferencing, as well as catering, preparation of meeting and program materials
• Provide contract administrative support to the Marketing Branding Team and the US Market Access Team, including tracking documents amongst parities from drafts to full agreement execution
• Manage assigned contracts throughout the contracts cycle, utilizing DocuSign, SAP, record management portal
• Primary point of contact to cross functional departments to answer routine questions regarding agreements and contracting process
• Applied knowledge and understanding of policies and procedures to resolve internal and external inquiries/issues
• Work on various assigned projects to improve/optimize internal operating procedures
• Serve as a department and company "cultural ambassador" to reinforce Myovant’s commitment to excellence, collaboration, and customer-service oriented culture and values
• Provide clerical support as necessary, including filing, faxing, copying, collating, and shipping
• Order and maintain department supplies and equipment
• Be a strong team player and support colleagues as needed
• Support recruiting efforts for external job candidates Pharmacyclics
Executive Assistant to the Head of Drug Safety
June 2016 – December 2019
• Coordinates complex calendars for executives, schedules appointments internally/externally
• Exercises considerable judgment and discretion in handling requests for appointments and telephone calls
• Coordinates global travel arrangements; completes expense reports
• Prepares work agreements and proposals, and maintains appropriate records and files, working with contracts department to move consulting and advisory board contracts through in a timely manner, including but not limited to managing the invoice approval/payment process
• Develop, maintain, and forecast budget
• Expert on company processes procedures, strategic objectives, vision, and knowledge of long- term company goals
• Processes highly confidential and sensitive company data (e.g., financial statements, performance management, ratings)
• Initiate projects assigned by the Senior Executives/develop new projects to streamline existing procedures working with cross functional teams when required
• Conducts research; compiles and types statistical reports
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials coordinate catering needs and recording and transcribing meeting minutes, including but not limited to action items
• Continuously follow-up on items delegated to team members to effectively keep teams aligned and focused
• Represent Executives at meetings and other functions as needed Pac-12 Networks, San Francisco, CA
Executive Assistant to the President (Contract)
November 2015 – June 2016
• Coordinate communications for President with Senior Management team and organization stakeholders, sponsors and university chancellors
• Manage President’s schedule and calendar of events, set appointments and general organization
• Prepare presentations and related materials when needed
• Manage complex travel arrangements for the President
• Ensure that incoming and outgoing communication between President and stakeholders are processed in a professional and timely manner
• Maintain and document all communication with external resources
• Organize office events as requested by President
• Managed the delegate and VIP ticketing, itinerary and travel for championship and tournament events
• Serve the President’s Office with the utmost professionalism Wells Fargo, San Francisco, CA
Executive Assistant to the SVP Consumer Lending Group March 2014 – November 2015
• Responsibilities included managing complex calendaring of extensive internal and external meeting schedules
• Word processing to compose complex and/or confidential correspondence
• Design and prepare presentations or spreadsheets for marketing meetings
• Balancing general ledger lines items and/or expense accounts
• Researching general ledger issues; assisting with budgetary planning
• Assisting, screening and/or selectively referring callers
• Handling complex and sensitive inquiries/call from external/internal sources
• Provides support for larger projects managed by others
• Acts as an information source on departmental/business unit policies and procedures
• Work closely with both internal and external customers to meet their service needs
• Responsible for providing support to the business line staff in the areas of reporting, customer/business documentation
• Establish office procedures and controls
• Coordinate all special events or office functions
• Travel plans, expense reporting and PowerPoint presentation development SRI International, Menlo Park, CA
Executive Assistant to the CFO
February 2006 – July 2013
• Under minimal direction, provided senior level support to CFO and the Executive Director of Financial Operations
• Responsibilities included managing complex calendaring of extensive internal and external meeting schedules
• Coordinate and participate on various task-forces to identify problems and issues, suggest solutions, and take responsibility for solving them
• Schedule conference calls, WebEx, Video conferences
• Design and prepare presentations or spreadsheets for various Executive staff meetings
• Research and coordinate complex travel arrangements which included multiple destinations
• Research and prepare data for travel reimbursement
• Developed and maintain highly organized filing system with two avenues for cross reference
• Coordinate logistical arrangements for clients and visitors for on-site and off-site meetings and conferences
• Prepare correspondence for internal and external recipients
• Undertake other duties which require support from the CFO office
• Draft PowerPoint presentation and distribute
• Create and implement policies and procedures
• Work with board members scheduling various meetings
• Maintain files for Government FAR compliance
• Coordinated quarterly off-site sales meetings
• Created PowerPoint briefings
• Maintained pipeline for regional sale staff
• Coordinate marketing material
• Coordinate quarterly board meetings and client visits SKILLS EDUCATION
Proficient in Microsoft Office Suite, Visio and Concur, SharePoint, Web Design
College of San Mateo – Business Administration
License Series 6
Event Planning
Biopharma Institute Certification Drug Safety
Pharmacovigilance
FBI Citizen Academy
AFFILIATIONS SECURITY CLEARANCE
International Association Administrative Professionals IAAP
United States Secret Security Clearance
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