Event Coordinator Planning

Rachel Ryan

******.*.****@*****.***

Cell: 805-***-****

PROFESSIONAL EXPERIENCE

Case Worker December 2017 – August 2019

Colorado Department of Public Health and Environment – Denver, CO

● Working with a team providing technical assistance for 4000, Colorado-based, Medicaid funded home and community based services and settings

● Observing current practices and collecting field data, as well as analyzing documentation, record review, and policies and procedures, to create transition plans for providers

● Managed provider progress and course of improvement, providing consultation on revisions to meet future eligibility, and be in accordance with future regulations Event Coordinator September 2015 – December 2017

Breckenridge/Wynkoop LLC – Denver, CO

● Planned and coordinated multiple types of events: weddings, corporate, and social, at three different properties

● Handled client inquiries, conducted site visits, created proposals, worked directly with clients for budgeting, menu planning, room set-up, agendas, cost and billing details

● Maintained strict timelines for information exchanged between the clients, venue management, and chefs

● Conducted pre-service meetings with event staff day of event, to ensure full understanding of expectations

Meeting Planner June 2014 – September 2015

Global Access Meetings – Denver, CO

● Seamlessly planned and executed global meetings, conferences, and advisory boards for the pharmaceutical industry. Managed budgets of up to $350,000 per event, with up to 300 attendees

● Responsible for site selection, request for proposals, hotel negotiation, rooming lists, and travel manifests while maintaining client budget and using cost-saving measures

● Responsible for managing contracts and securing vendors and event contributors including, A/V, transportation, catering and off-site activities and dining

● Experience with high profile clients, ensuring VIP treatment for all guest speakers and entertainers

● Managed meeting logistics in regards to meeting space and design, room set-up, A/V planning, conference material, and any deliverables for the events Program Facilitator August 2013 – September 2015

CBST Adventures - Denver, CO

● Provided program support for one of Denver’s top destination management companies, by organizing, staging, and facilitating customized urban and wilderness based team building group activities

● Worked with a team to ensure event logistics ran smoothly and operated successfully

● Helped to inspire, build rapport, and incite fun and meaningful experiences amongst the attendees

Sales Associate June 2013 – February 2020

Bonacquisti Winery – Denver, CO

● Work closely with owner to help the fluidity of operations, conducting tastings, and run event operations both at the property, and off-site

● Promote brand loyalty through wine sales and wine club memberships Case Manager November 2012 – July 2014

Colorado Access – Denver, CO

● Managed a case load of over 200 clients under a Medicaid funded state waiver program

● Performed accurate and timely face-to-face functional assessments, determining eligibility to receive or continue to receive in homecare services

● Entered detail oriented, accurate assessments into online state portal, and submitted all other contingent forms and documentation for meeting state deadlines and criteria

● Responded and adjusted services and resources according to an individual’s changes in care needs

Event Coordinator February 2012 – October 2012

Doe Bay Resort – Orcas Island, WA

● Assisted with planning, coordinating, organizing, and executing a myriad of events including weddings, retreats, and annual music festival

● Worked with the client and team creating customized design, style, themes, and menus

● Coordinated and negotiated with all outside vendors, both for private events and large annual music festival

Event Sales Coordinator August 2001 – February 2007 You Should Be Dancing Entertainment Co. – Los Angeles, CA

● Worked for one of L.A.’s top entertainment companies creating and selling entertainment packages in a customized fashion, for a variety of events: weddings, bar/bat mitzvahs, corporate, and social

● Identified customer needs and preferences, built personal relations and provided detailed customer care, working one-on-one with clients to create their vision

● Built strong relationships with venues and vendors, procured and coordinated all logistics for client

● Created and communicated clear event agendas with Master of Ceremonies and DJ

● Met sales targets on a consistent basis

● Wrote marketing and promotional materials and coordinated trade shows EDUCATION

MUSICIANS INSTITUTE, Vocal Performance

Hollywood, CA - Graduated in 2003

CALIFORNIA STATE CHANNEL ISLANDS, BA, Bachelor of Psychology Camarillo, CA - Graduated in 2007

INTERNATIONAL WINE & SPIRITS GUILD, Level 2 certification Denver, CO – Graduated in 2014

HERBALISM ROOTS, 500 hour herbalism certificate program Denver, CO – Graduated in 2019

REFERENCES

Emily Diaz - Operations Manager at Bonacquisti Winery 303-***-****

Tasha Wall - Events Manager at Wynkoop Brewing Co. 303-***-****

Barb Rydell - Supervisor at Dept of Health

****.******@*****.**.**

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